Top 10 hidden gems: Microsoft Lists
We hope you’ll find a few useful, hidden gems in this quick read to jumpstart your information tracking. Not so hidden by the time you finish ;). Maybe you’re just getting started with Microsoft Lists, have been at it for a while. Regardless, Lists can help you and your team across numerous information tracking scenarios. Lists are simple to create and highly customizable based on whatever types of information you want to track or level of automation and formatting you want to build in. And we’re here to help you explore all that potential. Give it a scroll down and learn as you go.Collect information like a pro – New Microsoft Lists forms experience
The new forms experience in Microsoft Lists is now rolling out for Microsoft 365 work and school. Our goal is to make it easier to collect and gather information directly into your lists – saving you time and effort. Thus, we are excited to launch a new forms experience built right inside Microsoft Lists – rolling out now. Note: This relates to Microsoft 365 roadmap ID: 124865.Microsoft Lists announcements - Ignite 2021 (Nov.2-4)
Today, we are pleased to share future Lists innovation, as announced at Microsoft Ignite March 2-4, 2021, including new integrations with Microsoft Teams, Office.com, and the Power Platform. Microsoft Lists is a Microsoft 365 app that helps you track information and organize work. Lists are simple, smart, and flexible, so you can stay on top of what matters most to your team.
Building fast, offline-capable Microsoft 365 web applications
Building fast, fluid Microsoft 365 web applications is one of our core focus areas on the SharePoint engineering team. Over the course of this year, we’ve double-downed on performance – making our web apps load faster, delivering up to a 57% improvement in page interactivity, along with the ability to work with data offline. We’re pleased to announce we’ve reached general availability for Microsoft Lists customers. The focus of this article is to share how it all works and how we went about designing and developing it.Microsoft Lists forms: What's New
Microsoft Lists forms help you get the specific details you need from various people and groups, without overexposing your full list and list details. With these improvements, you can create more dynamic, customized, and efficient forms, helping to streamline your workflows and gather more targeted data - and they look beautiful and load and submit quickly. Let's explore these updates in detail – first in a short demo video tour, and then more details below. Watch now: Seamless creation of forms with more customization Quick Creation of List Forms from Lists home, SharePoint, and the Lists app in Teams Creating list forms has never been easier, or more integrated. Now, users can get started with a form without first needing to create a new list. As you create your form from Lists home, SharePoint, or the Lists app in Teams, the underlying list for responses is created automatically behind the scenes. This seamless process saves you time and effort, allowing you to focus on collecting and managing your data. Conditional Branching Make your forms smarter and more dynamic with conditional branching. This feature allows you to show or hide questions based on previous answers, ensuring respondents only see questions relevant to them. This not only improves the user experience but also helps you collect more accurate and targeted data. s the submitter makes their choices. Logo Support Brand your forms with your organization's logo. Adding a logo to your forms not only makes them look more professional, but it also reinforces brand identity. Create more relevant forms with additional field types Note the image above and the corresponding numbers to indicate new supported field types: 1. Location Collect location data with support for location columns on forms. Whether you're planning events, managing inventory, or tracking deliveries, this feature ensures you have accurate location information at your fingertips. 2. Image With image column support, you can now include images in your forms. This is particularly valuable on mobile browsers, where the form can access the device camera for quick image capture and upload. Ideal for audits, visual surveys, product feedback or any form where images can enhance the data collection process. 3. Lookup support Enhance your forms with lookup columns, enabling you to pull in data from other lists. This means that values from a column in another list can be displayed as choices on your form. This feature is particularly useful for creating relationships between different datasets, ensuring your forms are always populated with the most current information. However, please note that currently respondents need at least read access to the underlying source list to see and select the options. 4. Attachments Need to collect files or documents from your respondents? No problem! Our new attachment field support allows users to upload files directly to the form. This is ideal for scenarios like job applications, project submissions, or any situation where additional documentation is required. Enjoy greater control over your forms with additional settings Get Notifications for new form responses Choose to be notified the moment someone submits a response to your form. This feature ensures you stay on top of your data collection and can act promptly on new information, making your workflow more efficient and responsive. By default, this setting is turned off, but you can subscribe to the forms for which you wish to receive notifications. Allow single/multiple responses per user, per form Our new response settings provide you with control over how many times a user can respond to your form. You now have the option to permit either single or multiple responses per user, offering greater flexibility. This feature will be available shortly. Schedule when form submission starts and when it ends Timing is everything! With the new scheduling feature, you can set specific start and end dates for your forms. This is perfect for time-sensitive surveys, event registrations, or any scenario where you need to control when your form is available to respondents. Additional Lists improvements Link unfurling in Microsoft Teams Links to Lists, list items, and Lists forms will display richer details such as title and path when shared in Teams chats and channels. This new feature will enhance collaboration by making it easier for users to recognize specific List link types, in addition to viewing the title and path. n links resolve to a more visual preview. Hide collaborators Based on customer feedback regarding privacy, admins can run the PowerShell command Set-SPOSite -Identity -HidePeopleWhoHaveListsOpen $true to disable this feature on a per-site collection basis, so users cannot see who is working on the list at the same time AND the lists still support co-authoring capabilities, just minimizes the visibility of your co-authors on that sites' lists. Learn more. In the end... We hope you are as excited as we are about these new features rolling out! Try them and see how they can transform your data collection and management processes. Our team is continuously working on new features and improvements to make Microsoft Lists forms even better. Stay tuned for more updates, and don't forget to share your feedback with us. Your input is invaluable in helping us shape the future of Microsoft Lists. Visit the Microsoft Lists resource center: https://aka.ms/MSLists Submit feedback: https://aka.ms/MSLists/Feedback Discover help and 'how to' content: https://aka.ms/MSLists/Help Enjoy, sahilbaidWorking with templates in Microsoft Lists
You can save a lot of time using templates when creating new Microsoft Lists. List templates, both ready-made ones and your own custom templates, help keep your information tracking consistent - being able to reuse templates to uniformly create a common set of columns, formatting, views, rules, and more - all within one click - saving you from having to always configure from scratch. Join Chris Kent and Mark Kashman as we share templating insights and walk you through numerous demos in this new video below, “The broad world of templates when using Microsoft Lists” – watch it all or use its YouTube chapters to jump to the section that most speaks to you.Introducing Microsoft Lists – MSA Preview for iOS and Android
We’re pleased to announce support for the Microsoft Lists – MSA Preview within Microsoft Lists for iOS and Android – now available. You can sign into Microsoft Lists with multiple accounts for Microsoft 365 work and school and a single Microsoft account (MSA*). Download the list app (iOS or Android) and join today: https://lists.live.com (Sign up, sign in, enjoy).Customizing Lists best practices [guest blog and video]
Tips and tricks when learning to customize Microsoft Lists are invaluable. Norm Young, Microsoft MVP focused on on SharePoint, Teams and the Power Platform, shares three example scenarios and the approach he took while planning and designing each one. You'll learn some nice tips and tricks along the way when using Lists, SharePoint, Power Automate, and Microsoft Forms.Create a list across Microsoft 365
This article focuses on raising awareness of new and old entry points, to create a list when you need it. Since launching Microsoft Lists in May 2020 – revitalizing SharePoint lists value of many years – we’re pleased to have made much progress on numerous fronts: design, performance, capabilities, templates, integration, mobile, and more. And one major area of investment is the notion of creating a list from wherever you work.
