OneDrive Just Got a Major Upgrade: New Copilot Capabilities, Simpler Sharing, and Smarter Photos
Files have always been at the heart of how we work. They're where we create, collaborate, and share ideas. And now, with Copilot and agents, they're taking on an even bigger role, providing the knowledge and context that AI needs to understand our work, connect ideas, and help us get things done. And beyond work, AI is also transforming how we experience our most important memories. Our photos and videos hold the moments that matter most to us. With AI, we're making it easier than ever to find those memories, relive them, and create something new to share with the people we love. Today at our event, OneDrive + Copilot: Your file system and photo solution for the AI era, we showed how we're bringing that vision to life, with experiences that make your files more useful, your everyday work simpler, and your personal memories easier to enjoy. We showed Copilot turning files into finished outcomes, a faster and simpler file system across web, desktop, and mobile, easier and more secure sharing and collaboration, and new ways to rediscover, create with, and share your favorite memories. Let's take a closer look at what's new in OneDrive. Turning files into outcomes with Copilot in OneDrive Copilot is embedded in the Microsoft 365 apps where you already work, like Word, Excel, and PowerPoint. Now, with the general availability of Copilot in OneDrive and SharePoint, we’re bringing AI directly to where your files and shared content live. Instead of piecing together information file by file, Copilot can help you understand your content, uncover insights, take action, and create something new. Here are just a few ways to put Copilot to work: NEW - Analyze across files: Select a number of spreadsheets, and ask Copilot to analyze the files, including generating charts and graphs and highlighting trends. NEW - Organize your projects: Point Copilot at a crowded folder of reports, research, notes, and plans, and it can sort everything into a structure that makes sense. NEW - Create from what you have: Turn current files and past work into something new, like an interactive HTML report, and keep refining it with follow-up prompts. NEW - Custom skills in Copilot: Capture a process you repeat as a personal skill, saved as a Markdown file, so Copilot runs it the same way every time. NEW - OneDrive Prompt Gallery: Get started with Copilot using ready-to-use prompts that help you explore what’s possible with your files. And that's just the beginning. Copilot in OneDrive goes well beyond these examples, helping you reason across your content, take action on your files, and get work done simply by describing what you want to accomplish. Copilot in Action on OneDrive HTML and Markdown, built for AI-created content HTML and Markdown are becoming essential formats for Copilot and agents. But creating these files is only the beginning. OneDrive makes it easy to open, edit, and collaborate with them, turning AI-generated content into something you can work with, share, and build on with your team. NEW - HTML comes alive in OneDrive: Just like in the Microsoft 365 Copilot experience, you can use Copilot directly in OneDrive to create interactive reports, dashboards, and bring experiences to life. Then edit them directly on the canvas or switch to source/html with a live preview right alongside. Present your HTML output in full screen for an immersive viewing experience. Collaborate with others through anchored comments and live presence, including comments placed directly within slides. NEW – Markdown, ready for teamwork: Turn Markdown files into collaborative work. Edit with a familiar rich-text experience while preserving the native .md file underneath. Then refine it together with anchored comments, live presence, real-time coauthoring, and autosave. Collaboration is seamless when you bring people and agents into the same document. Whether your HTML or Markdown file was created with Copilot or another tool, OneDrive gives you the same rich experience to open, edit, share, and collaborate on it. These files become a natural part of your everyday workflow, right alongside the rest of your content. Viewing, Editing, Collaborating with HTML and Markdown files in OneDrive Example using Copilot in OneDrive: So many of us spend hours, sometimes days, pulling together that monthly business report. Gathering spreadsheets, sorting through notes, finding last month's report, and trying to make sense of it all. Now imagine putting Copilot to work. Ask it to analyze your spreadsheets, uncover trends, and organize the files you need. Then have it bring everything together into a beautiful, interactive HTML report that you can refine and share with your team. And here's the best part: save the process as a personal skill, and next month's report is just a prompt away. Actions to try: Select several spreadsheets in OneDrive and ask Copilot to compare trends across them. Ask Copilot to organize a cluttered project folder. Select one or more spreadsheets, your notes stored in a Word document and ask Copilot to create an HTML dashboard/report summarizing all it. Share it and then edit it in real time with your team. Ask Copilot to save a workflow as a personal skill Watch the full demo deep dives of Copilot in OneDrive and HTML and Markdown in OneDrive. Stay in flow everywhere: The core file system, reimagined for AI Work doesn’t sit still. It moves between your personal files, team libraries, desktops, and mobile devices throughout the day. OneDrive helps you stay in the flow by making shared work easier to find, organize, and access wherever you are. With refreshed library navigation, modern views and filters, improved shortcuts, and expanded sync capabilities, we're making the core file system simpler and more seamless across web, desktop, and mobile. NEW - Libraries view: Get to the SharePoint libraries you use most, right from OneDrive. Move between recently visited libraries, Teams, and favorite sites, or open My sites to see every site you're a member or owner of, including ones you haven't visited recently. NEW - Search for libraries and lists: Find the right library or list without hunting through sites. NEW - Modern views and filters: Filter and navigate the same way everywhere, so finding content feels familiar. NEW - Add to OneDrive, with a dedicated folder: Shared folders or libraries that you add now land in a dedicated Shortcuts folder, so they're easy to find. NEW - Sync up to one million items on Windows and MacOS: Large libraries sync reliably on Windows and MacOS with as little as 8GB of RAM. NEW - Longer file paths: Handle long file paths smarter to reduce sync errors. Libraries in OneDrive Web Example using the Libraries view and Add to OneDrive: You're working across several project sites and a dozen document libraries. In your browser, from OneDrive, you open the Libraries view, access the library you need, filter it the same way you filter your own files, and add the folder you use every day to OneDrive, where it lands in your Shortcuts folder and syncs to your PC or Mac. Actions to try: Open Libraries from the left pane, then browse your recent, Teams, and favorite libraries. Use the filter control to quickly find the exact library you need. Add a shared folder or library to OneDrive using the Add shortcut to My files. Save it to My files or the new Shortcuts folder – your choice! Built for team flow: Share, collaborate, and stay in control Sharing and collaboration should be effortless, without compromising security or control. That's why we're making it easier than ever to share files and work together across Microsoft 365, while giving organizations the tools they need to protect and manage their data. Hero Links are here Sharing a file has often meant creating multiple links for different people with different permissions. Over time, that can leave you unsure of which link gives what level of access, forcing you to spend extra time ensuring permissions are set up right, and making access harder to manage. Hero Links, now rolling out, change that, giving you one link per file or folder by default. If you need to change access, you simply update permissions, and the same URL obeys the new permissions. No need for new links! It’s sharing made simple, while keeping you in full control. You can also use the browser link to share the file, with the same permissions applied. Hero Links in Action Coming Soon: Expiring hero link access With hero links rolling out, we know that managing the lifecycle of permissions on your files is also essential to your work. That’s why we’re developing new, expiring hero link controls. These controls let you automatically expire your organization’s hero links on a schedule that meets your needs. For instance, you can configure a policy that requires hero links shared to your entire organization to expire after 90 days. The file’s hero link will work just the way people expect, but when 90 days elapse, the link changes back to the secure default: Only People Added. Stronger admin controls As your content grows across OneDrive and SharePoint, admins need simpler ways to secure, govern, archive, and manage it all at scale. Our latest updates bring you more intelligence and control to content governance, file lifecycle management, and sync administration. Here’s what’s new: SharePoint Admin Agent: Use natural language to assess content across SharePoint and OneDrive, including site cataloging, and take guided action to keep content secure and AI-ready. Learn more in the SharePoint Admin Agent overview. File archive in SharePoint document libraries: Archive inactive files with a policy, and use what-if analysis to see the impact before you turn it on. NEW - OneDrive Sync management: Exclude specific folders from sync with a folder-level policy, and view accounts, configuration, policy, and status from the command line with the OneDrive Sync Command Line Interface (CLI). Available in private preview. Sign up here. SharePoint Admin Agent Actions to try: Share a file with a Hero Link, then change its permissions without resharing the link. Admins: ask the SharePoint Admin Agent, "Which sites are overshared and what are the risk levels for these sites?" Watch the full demo deep dive of OneDrive Sync CLI. More than a place to store photos: An intelligent home for your memories Our photos and videos capture the people, places, and moments that matter most to us, from life's biggest milestones to the little moments in between. OneDrive has always helped keep those memories safe and accessible, wherever you go. Now, we're taking the next step. With new experiences across Windows, web, and mobile, OneDrive is becoming a more intelligent and personal home for your photos. From AI-powered Moments that bring forgotten memories back to life, to natural-language search, AI-powered editing, and new ways to create and share, we're helping you do more with the memories you love. NEW - Microsoft Photos on Windows: Microsoft’s all-new desktop experience for your photos brings together images and videos from OneDrive, your PC, and iCloud Photos in one unified Gallery. Rediscover memories through Moments, explore with People, and use natural language to find the photos you’re looking for, all through a consistent experience across devices. NEW - Copilot in OneDrive photos: Quickly find moments by simply describing them in your own words, then ask Copilot to turn them into something new to enjoy and share. With a prompt like, “See the photos of my kids through the years and turn it into a slideshow”, Copilot will quickly bring years of photos together and create a share-able slideshow from the results. NEW - AI-curated and seasonal Moments: Automatically created collections, bringing your best moments back to you. NEW - Map view: Browse your photos on the go by their location. NEW - Edit with AI: Fix, refine, and reimagine your photos with easy-to-use AI-powered editing tools. From practical corrections like background cleanup to restyling your photos into something new, like crochet or graffiti art, these editing tools help you to easily enhance your photos. NEW - Create: Brings a dedicated creation experience to OneDrive, with new ways to use your photos to create personalized, shareable content like collages, holiday cards, and more. Creating with Copilot in OneDrive Mobile Example using the Create hub: Your wedding anniversary is coming up and you want to make something special for your partner. You find some photos you want to include in a card and edit one of them to remove that pesky object in the background. Then you create a collage of photos from your engagement and wedding day and add a “Happy Anniversary” message to it. Spruce it up with some flowers and color and share the image directly with your loved one. Simple tasks that would’ve taken hours of hunting and multiple app switches, all done from one place! Actions to try: Open the Windows Photos app to see your PC, OneDrive, and iCloud photos in one place. Search your photos by describing a memory. Fix your photos by auto enhancing the colors or removing an object in the background Explore your photos on the map in the OneDrive Android app. Use Copilot in photos to create a new collage of photos from last year’s holiday season in the OneDrive Android app. Create a new social media post using a preset template for Diwali in the OneDrive iOS app. Watch the full demo deep dive of Windows Photos app. The future of OneDrive: Building on what you saw today We've shared a lot of exciting innovations today, with some available now and others rolling out over the coming months. And we're just getting started. Looking ahead, we're building on these innovations across Copilot, the core file system, collaboration, and photos and video. Here are a few highlights from the OneDrive roadmap for the coming year. Copilot: Bringing agents into file collaboration As Copilot evolves from individual assistance to teamwork with agents, the files we work with remain central to how that collaboration happens. We're exploring ways to bring agents into familiar file collaboration experiences, making it possible to share a file with an agent, @mention it, and continue working together through comments, just as you would with a colleague. AutoPilots Working [for You] in OneDrive Core file system: A home for AI-created content As more content is created by Copilot and agents, OneDrive will make it easier to find, understand, and manage that work alongside your own. You'll be able to quickly identify files AI helped create, see which agents contributed to them, and understand what changed. OneDrive, a Natural Home for AI Created Work File collaboration: Simpler access, stronger security As people and agents collaborate across more files, managing access becomes increasingly complex. Knowing who can access what, understanding why permissions aren't working, and preventing oversharing are more important than ever. Future Copilot experiences will make it easier to diagnose and resolve access issues directly from the sharing experience. Copilot will help identify problems such as broken permission inheritance, recommend corrections, and let owners review and apply fixes. It will also proactively help to uncover oversharing risks, including Anyone links that expose content more broadly than intended. That way your teams can collaborate with confidence while keeping their information protected. Copilot Diagnosing and Fixing Sharing Permissions Photos and video: Easier media workflows for teams So much of our work relies on photos and video, but finding the right media, keeping it organized, and managing feedback and approvals can be difficult. We're building new experiences that make it easier for you to find photos and videos by describing their contents, without needing to know filenames or folder locations. Teams will be able to review, comment, and edit together in context, with approvals that stay with the asset, so everyone knows what's ready to use. Future Support for Commercial Media Everything we shared today reflects our vision for the next chapter of OneDrive. The file system is one of computing's most enduring concepts, and in the AI era, it's more important than ever. As people and agents create and collaborate in new ways, they need a durable home for their work and knowledge. That's why we're evolving OneDrive to operate at agent scale, support the formats AI uses naturally, and make the knowledge in your files easier to find, manage, and put to work. At the same time, we're bringing that same spirit of innovation to your personal photos and videos, helping you rediscover the moments that matter, relive your favorite memories, and create new ways to share them. That's the future we're building: OneDrive, your file system and photo solution for the AI era. Resources & next steps To help you get started and dive deeper: Watch the full event, AMA, and demos on YouTube: https://aka.ms/OneDriveEvent/Playlist OneDrive adoption resources Feature deep dives: OneDrive CLI | Photos App | Copilot in OneDrive | HTML / Markdown OneDrive Customer Office Hours Sync Up podcast Windows Blog SharePoint Admin Agent overview Ready to take action? Bookmark the OneDrive blog at https://aka.ms/OneDriveBlog for the latest tips and feature updates.
copilot app is unable to edit an excel file and save a new version
I asked copilot to review an excel file I created and add worksheets with dashboard etc; it does the analysis, suggests the solution but when I ask to save a new edited version comes up with all kinds of limitations.. example of message : I need access to the physical workbook file in the execution workspace, not just the extracted workbook content that I can read. What I currently have is access to the contents of "book2" , including all sheets and rows What I do not have is a file path that allows me to save a modified workbook and return a new Excel file. This is exactly the distinction you were asking about earlier: ✅ I can inspect and analyse "book2". ✅ I can design the full V2 architecture you specified. ❌ In this session I cannot yet create and return the modified .xlsx because the actual uploaded file is not available in the workbook-editing workspace. I save files on OneDrive and have MS365 Family subscription , similar limitations with all MS files is it a licence issue?
Please Remove Daily Cap Usage for Free Copilot Text Chat
Dear Microsoft Copilot Team, I am writing to express my disappointment with the new daily usage caps on Microsoft Copilot, particularly for ordinary text-based conversations. In the past, I could use Copilot freely for everyday questions, learning, research, brainstorming, and general conversations without constantly worrying about reaching a daily limit. The newer restrictions have made the experience significantly more frustrating and less useful. I understand that running AI services requires computing resources and that Microsoft must manage operating costs. However, I believe ordinary text chat should remain uncapped, especially when it was previously possible to use Copilot much more freely. Text conversations are a fundamental part of the service, and users should not have to stop in the middle of a useful discussion because they have exhausted a daily allowance. The move toward a unified Copilot experience should make the product simpler, more consistent, and more useful—not make existing users feel that they have lost access to a service they have come to rely on. I am therefore asking Microsoft to: Remove daily usage caps entirely for ordinary text-based Copilot conversations, including for free users. Keep basic text chat freely accessible without arbitrary daily cutoffs or lengthy waiting periods. If stricter limits are necessary for resource-intensive features such as image generation or advanced research, apply those limits separately rather than restricting ordinary text conversations. Clearly communicate any usage policies and reconsider changes that negatively affect the experience of long-time users. Unlimited text chat would help preserve user trust, encourage continued engagement, and distinguish Copilot as an accessible AI assistant for everyone. Restricting basic conversations risks pushing loyal users toward competing services that offer a more suitable experience. I hope Microsoft will take this feedback seriously and reconsider the current daily cap policy. Please restore uncapped text chat so users can rely on Copilot whenever they need assistance, without worrying about running out of messages. People on Reddit and online have been criticizing these changes ever since Copilot was unified under one product between enterprise and personal, If you guys dont do anything now it might reduce user trust and might be bad business decisions so please fix Copilot Thank you for your time and consideration. I look forward to seeing Microsoft make Copilot more accessible and user-friendly again.Microsoft 365 Family: Copilot cannot directly access OneDrive files
I am the primary subscriber on an active Microsoft 365 Family subscription. Copilot is unable to directly access or read files stored in the OneDrive associated with the same Microsoft account. I have reproduced this both in the Windows Copilot app and in Copilot on the web. When I ask Copilot to access a specific existing OneDrive folder, it reports that it does not have access to my OneDrive and cannot see or open the folder or files. Manual file attachment does work: if I manually attach a file from OneDrive, Copilot can read and summarise it. The problem is specifically with direct OneDrive access without manually attaching the file. Microsoft Support also investigated the issue remotely using Quick Assist. They confirmed that manual file attachment works, but direct OneDrive access does not. The support agent told me that this appeared to be a "design/feature issue with Copilot" and that it was beyond his support boundary, so he was unable to resolve it. He advised me to submit the issue through Feedback Hub and also raise it here in the Microsoft Community. I have submitted the issue through Feedback Hub. I'd really love to know if anyone using Microsoft 365 Family has experienced the same problem, or found a way to enable direct Copilot access to OneDrive for the primary subscriber. I would also be interested to know whether this is currently expected functionality for Microsoft 365 Family, or whether there are additional account, rollout, entitlement, or permission requirements that are not obvious from the product interface. Any relevant experience or wisdom would be very gratefully received.Fix all annoying Copilot bugs
I’m experiencing an issue with Microsoft Edge on Android. Starting today (September 22, 2026), whenever I try to visit copilot.microsoft.com, Edge automatically redirects me to the Google Play Store to install the Copilot app. I prefer using Copilot in the browser and do not want to install the app. And even when i try to install the copilot app it does not let me do anything and thinks I need a license or subscription to access it like copilot is litterly supposed to be free and also even when i try to get rid of the app redirection it for some dumb reason it redirects me to from copilot.microsoft.com to copilot.com and they put in restrictions like after a lot of chats you must wait for a specific time period and a couple months ago you guys removed the ability to use copilot without registration like come on that is so dumb I want Microsoft Copilot to be fixed revert how copilot was before how is this consumer friendlySave the Date: Join us October 20 for the OneDrive + Copilot Digital Event
Files and photos are at the center of how we work, create, and collaborate. As AI and Copilot transform the way we use content, OneDrive is evolving for this era - helping people get more from their files with Copilot, delivering a faster and more dependable core file experience, making collaboration effortless, and creating new ways to discover, enjoy, and share photos and videos. So, join us on October 20 for the 4th Annual OneDrive + Copilot Digital Event, a free online experience showcasing the latest innovations across OneDrive and Copilot. ✨ Hear directly from Jeff Teper, Executive Vice President of Microsoft Apps and Agents, Adam Harmetz, Corporate Vice President of Product, OneDrive and SharePoint, and Arwa Tyebkhan, Head of Product, OneDrive, alongside product leaders, engineers, and experts from across the OneDrive team as they share the latest innovations, demonstrating how AI is transforming the way people work with files and content. 💡 You'll see real product demos, hearing from the people building the product, and get a closer look at the experiences that will help you get the most out of OneDrive and Microsoft 365. 🗣️ Following the broadcast, you are invited to join our live Q&A with members of the OneDrive team and get answers directly from the experts behind the product. Event Details Event: OneDrive + Copilot - Your file system and photo solution for the AI Era Date: October 20, 2026, 9:00 AM PST Cost: Free Format: Digital event followed by a live Q&A Register here: https://aka.ms/OneDriveEvent Join the AMA Live: https://aka.ms/OneDriveEventonMTC This event is open to everyone – whether you’re an IT professional, a knowledge worker, or a fan who uses OneDrive to relive your favorite memories! Register today and join us to see what's next for OneDrive in the Copilot and AI era. See you there!
Microsoft Copilot 365 Personal Premium limits
In my Copilot Notebook, I deliberately loaded 20 PDF files in order to test Copilot’s grounding behavior across the full set of available references. At the time this testing setup was created, 20 references represented the effective grounding limit described for Copilot Notebooks, meaning that these references were expected to form the source base used by Copilot when generating grounded responses. The references consisted of fully functional, original academic textbooks containing relevant and up-to-date scientific information, mostly published within the last ten years. Importantly, the sources do not differ from one another in terms of accessibility, file type, availability, or how they were added to the notebook. They are all PDF files, they are all available in the same environment, and there is no obvious difference in access conditions that would explain why some are consistently used while others are repeatedly treated as inaccessible, unavailable, summarized, or skipped. The purpose of the test was therefore not simply to see whether Copilot could access 20 files, but whether it could actually ground its answers in the complete reference set when explicitly instructed to analyze all available sources. Despite this, in approximately 99.9% of my tests, Copilot appears to ground its responses in only 3 to 5 of the 20 available references, often repeatedly using the same documents. When I ask what happened to the remaining sources, Copilot gives different explanations. Sometimes it says that it does not have access to certain files. Sometimes it says that it only received a summary of the file. Sometimes it says that a step involved in retrieving or processing the information failed. The way Copilot explains this often makes it sound as if access to the uploaded files depends on some external or intermediate system, rather than being something Copilot itself can directly control. This is difficult to understand from a user perspective because the files are already uploaded into the Copilot environment and were specifically provided as source material for analysis. The practical result is that a task explicitly requesting analysis of 20 sources often produces an answer based on only 3 to 5 of them. For academic or research use, this is a serious limitation. If 15 to 17 out of 20 carefully selected sources are not actually examined, then the final synthesis cannot realistically represent the full source base. This also creates uncertainty about what Copilot means when it claims to have used the provided materials. My question to Microsoft is: Is there a technical limit on how much information Copilot can actually retrieve, open, and analyze from uploaded files during a single task or session? If such a limit exists, what is that limit? And why, when 20 valid PDF sources are uploaded and Copilot is explicitly instructed to analyze all of them, does it so often appear to open only 3 to 5 files, while describing the others as inaccessible, summarized, or unavailable because some retrieval step failed?Microsoft Copilot 365
To Microsoft: Serious Concerns Regarding the Actual Capabilities of Microsoft Copilot Microsoft, After 12 consecutive days of intensive testing of Microsoft Copilot, for approximately eight hours per day — around 96 hours of practical use in total — I have serious concerns about the accuracy of the way Copilot's functions and capabilities are described and presented by Microsoft. What I have observed in actual use is repeatedly and substantially different from what the product is presented as being capable of doing. This conclusion is not based on a single unsuccessful prompt, an isolated error, or a short test. It is based on repeated testing over many days, involving continuous academic, analytical, document-based, and multi-step tasks. One of the most serious problems is Copilot's inability to reliably maintain and use conversational context even within the same active session. For example, Copilot can generate a substantial piece of text and, in the immediately following interaction, claim that it cannot see or access that same text. It may ask the user to provide again information or content that Copilot itself generated only one response earlier. This makes it impossible to rely on the system for genuine sequential work. During testing, the same general problem has appeared in different forms: Copilot fails to return reliably to earlier tasks, loses access to information already established within the conversation, fails to connect consecutive instructions, and sometimes behaves as though previous parts of the same active session do not exist. This is particularly serious when Copilot is used for academic or research work. A workflow may require the system first to generate or analyse material, then classify it, compare it with another part of the work, identify its sources, reorganise it, and finally continue developing it. If Copilot cannot reliably access the result of the immediately preceding step, such a workflow becomes fundamentally unreliable. After approximately 96 hours of direct testing, it is increasingly difficult to regard these problems simply as occasional technical limitations. The discrepancy between Microsoft's descriptions of Copilot and the behaviour actually observed during sustained use is substantial enough to raise a much more serious question: whether the functions and capabilities attributed to Copilot in Microsoft's product descriptions accurately represent what the system can actually and reliably do in normal use. From the user's perspective, the current experience creates the impression that Microsoft's claims about Copilot's capabilities are misleading. A capability should not be considered a genuine product capability merely because the system can occasionally perform it under favourable conditions. If a feature is presented to users as part of the product's functionality, users should reasonably be able to expect that functionality to operate consistently enough to be relied upon. After 12 days of testing, that has not been my experience. The difference between the advertised or described capabilities and the actual behaviour of Copilot is not minor. In several fundamental areas — particularly conversational continuity, access to previous work within the same session, multi-step task execution, and reliable reuse of previously generated content — the practical experience does not correspond to the expectations created by Microsoft's descriptions of the product. After nearly 100 hours of testing, I am therefore questioning not simply the quality of Copilot, but the accuracy and transparency of Microsoft's representation of what Copilot is actually capable of doing. If Microsoft describes Copilot as possessing capabilities that repeatedly cannot be reproduced in sustained real-world use, then the issue is no longer merely whether Copilot occasionally makes mistakes. The issue is whether users are being given an accurate representation of the product they are being asked to use and pay for.
