Every day, we create and share more content than we can manage. From documents, images, meeting recordings, design drafts, spreadsheets, and photos that capture our lives. The real challenge isn’t just finding these files but turning them into momentum. That’s why OneDrive is designed to eliminate busy work, highlight what matters, and have your files work for you.
At today’s event, we showcased how AI is reshaping the way you work and relive your favorite moments. Whether you’re dealing with enterprise compliance or family photos, OneDrive now delivers personalized intelligence to every file. It's always on and ready with speed and reliability front and center, built for seamless team flow and collaboration, and there to rediscover your favorite memories, no matter your role or need.
Let’s take a closer look at how you can get the most out of your new OneDrive experience.
Personalized intelligence: Let Copilot handle the busy work
We recently announced Knowledge Agent in SharePoint, which enriches content, automates processes, and readies knowledge for Copilot. Now, building on these intelligent capabilities, OneDrive is also streamlining how you interact with your files with the floating Copilot icon.
Now rolling out for Copilot licensed users, the familiar Copilot icon is now built directly into your OneDrive experience, right next to your important files and ready for action with a single click.
New Copilot icon in OneDrive for Web experienceWays to use the Copilot icon:
- Summarize content: Select any document, presentation, PDF, or image and click the Copilot icon and get instant insights you can take action on.
- New-Meeting recordings: Instantly recap sessions and spotlight your mentions for easy follow-up
- New-Whiteboard images: Extract and interpret key details from images
- Get answers fast: Ask Copilot questions about your files, like “What are the main action items in this deck?” or “Show me changes from this document since the last version.”
- Compare versions: Copilot can highlight differences between file versions, making reviews and approvals faster.
- Audio overviews: Choose either executive or podcast-style summary, and Copilot will create an audio file with key insights from your document, perfect for catching up on the go whether you’re in the OneDrive mobile app or on OneDrive for Web.
Example for using Copilot in OneDrive:
Imagine you’re preparing for a client meeting. Instead of reading through a 20-page proposal, Copilot can help you generate a summary or an audio overview to quickly get you up to speed on all the insights you need to prepare you for your meeting in just a few seconds.
Actions to try using Copilot in OneDrive:
- Summarizing a recent meeting recording or whiteboard image.
- Use Copilot to compare two versions of a proposal before sending.
- Listen to an audio overview while commuting.
Customer story: See how PwC streamlined their management of over 4.5B documents with Copilot and OneDrive
Matt Packowski, Senior Director of Digital Workplace Engineering at PwC, shares how their organization has successfully transformed its operations by managing over 4.5 billion documents and significantly enhancing productivity and collaboration through the integration of Copilot and OneDrive.
Always on, always ready-Faster, smoother, and more intuitive
We know how frustrating it can be to hunt for important files across different devices or locations, especially when you’re on a tight deadline and just need quick, reliable access. That’s why we’ve focused on making OneDrive faster and more dependable, so your documents are always right where you need them, whether you’re working from the office, at home, or on the go.
- New-Add to OneDrive: Use shortcuts to keep shared library content side-by-side with your individual files.
- File Explorer Updates: The Shared section in the File Explorer Home view highlights files that were shared with you and a quick hover or click over collaborators’ profile picture will show the new People card with direct links to Teams or Outlook.
- NEW-Cloud-first creation: Starting today, new documents in Word desktop on Windows (Insiders) now save directly to OneDrive, with autosave enabled your work is protected and ready for real-time collaboration.
- New files save directly to OneDrive
- Autosave is enabled from the start
- Your work is protected, instantly shareable, and ready for real-time collaboration
Example using Add to OneDrive and People cards:
You’re working in a collaborative team project and you use the "Add to OneDrive," feature to keep your shared folders beside your individual files for instant access. You can find what you need quickly and rely on clear naming to stay organized, and using the new People cards let you connect with teammates right from File Explorer, making teamwork seamless and collaboration faster.
Actions to try:
- Create a shortcut for a shared library
- Try the new cloud-first document creation in Word desktop on Windows.
- Use File Explorer’s People card to connect with teammates instantly.
Built for team flow-Share & collaborate with confidence
OneDrive is at the heart of Microsoft 365 for sharing and collaboration. In today’s modern work place, confidence and control over what is shared, accessed and reasoned through by Copilot is essential.
Your “hero” has arrived:
After a decade of feedback and innovation, the biggest update to sharing in Microsoft 365 is here-the hero link!
Hero linkThe hero link simplifies sharing with a single, primary link that governs access, identical to the address bar URL. You can update permissions (e.g., expand to your org) without changing the link. And before you share, Copilot can generate a quick summary, so recipients open with context. It’s simple, predictable, and built to reduce “access denied” moments.
Example using the hero link:
Your marketing team is preparing for a major product launch, relying on a shared folder filled with essential assets. With the hero link, you create a single, permanent URL that everyone uses to access the folder, adjusting permissions as needed without having to resend links or worry about outdated versions. With the help of Copilot your team gets a brief summary of what's shared, so everyone opens it with instant context of the content.
Continuity without complexity:
- Bulk transfer: Seamless transitions are essential for team momentum. When a team member changes roles or leaves the organization, bulk transfer lets you shift their OneDrive content to the right owner in just a few clicks, keeping projects moving without the scavenger hunt.
- M365 Archive: For oversized or aging content, Microsoft 365 Archive offers a simple archiving solution to declutter workspaces, reduce costs, and keep legacy content discoverable without cluttering everyday Copilot results.
Governance at Scale:
- The Sync Health Dashboard: Visibility and control are at the heart of effective collaboration. The Sync Health Dashboard in the Microsoft 365 Apps Admin Center provides an executive view across devices. With Microsoft Graph Data Connect, you can export telemetry to build custom reports and alerts in Power BI or Excel.
- Copilot in the SharePoint Admin Center: Copilot in the SharePoint Admin Center helps administrators efficiently manage sites, content, and user access. AI insights allow for quick resource location, automated tasks, and instant answers to site management questions.
Actions to try:
- Use the Sync Health Dashboard in the Microsoft 365 Apps Admin Center to monitor device sync status and export telemetry for custom reports and proactive alerts.
- Leverage Copilot in the SharePoint Admin Center for efficient site, content, and user management with AI-powered insights and automated tasks.
OneDrive photos: find, edit, and rediscover your memories
OneDrive is also where your life’s best moments are organized, edited, and shared with ease. The latest photo features and Copilot integration make it simpler than ever to rediscover and curate your memories.
- Photos Agent: Let Copilot find your favorite photos and help you share them with loved ones. Ask for best shots from last weekend, a collection of holiday photos, or describe a very specific memory. Copilot will help you find your photos, and soon help you build albums, and share. The Photos Agent will soon be available in the Microsoft 365 Copilot Windows and Web experience for Microsoft 365 Premium subscribers.
- Moments tab: Moments creates curated memories from your photos stored in OneDrive. The Moments tab can be accessed on OneDrive web or the OneDrive mobile app.
- Photo shuffle: Enjoy a collection of random photos from your OneDrive to help rediscover forgotten favorites. You can reshuffle as much and as often as you like. Find it in the Moments tab.
Rolling out soon on the OneDrive mobile app (iOS and Android):
- AI mobile editing: Transform your photos into fun, new styles.
- Photo stacks: Photo Stacks group blurry or duplicate shots, and Microsoft 365 subscribers will get expanded cleanup suggestions.
Actions to try:
- Download the OneDrive mobile app and back up your phone’s photos and enjoy curated memories just for you in the Moments tab.
- Find specific photos in the Microsoft 365 Copilot app using Photos Agent (Microsoft 365 Premium subscription required).
What’s next-A glimpse behind the curtain
As you have explored the latest OneDrive features and capabilities, it’s clear that intelligent file management, seamless collaboration, and personal content organization are evolving rapidly. But the journey doesn’t stop here.
On the horizon, OneDrive is evolving in exciting new ways:
- Smarter search and answers: that go beyond results to deliver concise, AI-grounded insights
- Custom agents: you can create and share, turning folders into intelligent assistants that answer questions, summarize content, and scale knowledge across teams
- M365 Copilot Researcher integration in OneDrive allowing you to go from files to strategy in just a few clicks.
- A unified OneDrive Photos experience on Windows, bringing gallery, people view, AI slideshows, and editing together with your local photos.
We live in a world overflowing with data. Historically, managing it has been on you. But with OneDrive and Copilot, we’re changing that balance and putting intelligence in your hands with every click-accelerating your work and inspiration every day.
Resources & next steps
To help you get started and dive deeper, here are key resources:
- Copilot + OneDrive on-demand video
- OneDrive Adoption site
- PwC Customer Story
- Garrick Chow- How to use Copilot in OneDrive
- OneDrive Office Hours
- Sync Up Podcast
- Knowledge Agent in SharePoint
Ready to take action?
For more tips, customer stories, and feature updates, bookmark the OneDrive blog and check back often.
Microsoft