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Index Community Calls: March 2026 Upcoming Community Calls March 2026 Mar. 4 | 8:00am | Microsoft Security Store | A Day in the Life of an Identity Security Manager Powered by Security Agents In this session, you’ll see how security agents from the Microsoft Security Store help security teams amplify capacity, accelerate detection‑to‑remediation, and strengthen identity security posture. Co‑presented with identity security experts from the Microsoft Most Valuable Professionals (MVPs) community, we’ll walk through a day‑in‑the‑life of an identity protection manager—covering scenarios like password spray attacks, privileged account compromise, and dormant account exploitation. You’ll then see how security agents can take on the heavy lifting, while you remain firmly in control. Mar. 5 | 8:00am | Security Copilot Skilling Series | Conditional Access Optimization Agent: What It Is & Why It Matters Get a clear, practical look at the Conditional Access Optimization Agent—how it automates policy upkeep, simplifies operations, and uses new post‑Ignite updates like Agent Identity and dashboards to deliver smarter, standards‑aligned recommendations. Mar. 11 | 8:00am | Microsoft Security Store | A Day in the Life of an Identity Governance Manager Powered by Security Agents In this session, you’ll see how agents from the Microsoft Security Store help governance teams streamline reviews, reduce standing privilege, and close lifecycle gaps. Co‑presented with identity governance experts from the Microsoft MVP community, we’ll walk through a day‑in‑the‑life of an identity governance manager—covering scenarios like excessive access accumulation, offboarding gaps, and privileged role sprawl. You’ll see how agents can automate governance workflows while keeping you in control. Mar. 11 | 8:00am | Microsoft Entra | QR code authentication: Fast, simple sign‑in designed for Frontline Workers Frontline teams often work on shared mobile devices where typing long usernames and passwords slows everyone down. In this session, we’ll introduce the QR code authentication method in Microsoft Entra ID—a streamlined way for workers to sign in by scanning their unique QR code and entering a PIN on shared iOS/iPadOS or Android devices. No personal phones or complex credentials required. We’ll walk through the end‑to‑end experience, from enabling the method in your tenant and issuing codes to workers (via the Entra admin center or My Staff), to the on‑device sign‑in flow that gets your teams productive quickly. We’ll also cover best‑practice controls—like using Conditional Access and Shared device mode—to help you deploy with confidence. Bring your questions—we’ll host Q&A and collect product feedback to help prioritize upcoming investments. Mar. 11 | 5:00pm | Microsoft Entra | Building MCP on Entra: Design Choices for Enterprise Agents Explore approaches for integrating MCP with Microsoft Entra Agent ID. We’ll outline key considerations for identity, consent, and authorization, discuss patterns for scalable and auditable agent architectures, and share insights on interoperability. Expect practical guidance, common pitfalls, and an open forum for questions and feedback. Mar. 12 | 12:00pm (BRT) | Microsoft Intune | Novidades do Microsoft Intune - Últimos lançamentos Junte-se a nós para explorar as novidades do Microsoft Intune, incluindo os lançamentos mais recentes anunciados no Microsoft Ignite e a integração do Microsoft Security Copilot no Intune. A sessão contará com demonstrações ao vivo e um espaço interativo de perguntas e respostas, onde você poderá tirar suas dúvidas com especialistas. Mar. 18 | 1:00pm (AEDT) | Microsoft Entra | From Lockouts to Logins: Modern Account Recovery and Passkeys Lost phone, no backup? In a passwordless world, users can face total lockouts and risky helpdesk recovery. This session shows how Entra ID Account Recovery uses strong identity verification and passkey profiles to help users safely regain access. Mar. 19 | 8:00am | Microsoft Purview | Insider Risk Data Risk Graph We’re excited to share a new capability that brings Microsoft Purview Insider Risk Management (IRM) together with Microsoft Sentinel through the data risk graph (public preview) What it is: The data risk graph gives you an interactive, visual map of user activity, data movement, and risk signals—all in one place. Why it matters: Quickly investigate insider risk alerts with clear context, understand the impact of risky activities on sensitive data, accelerate response with intuitive, graph-based insights Getting started: Requires onboarding to the Sentinel data lake & graph. Needs appropriate admin/security roles and at least one IRM policy configured This session will provide practical guidance on onboarding, setup requirements, and best practices for data risk graph. Mar. 24 | 8:00am | Microsoft Purview | eDiscovery recent updates to the modern UX Join us to learn all about the recent updates to the modern UX, from new features and managing generative AI content. Mar. 26 | 8:00am | Azure Network Security | What's New in Azure Web Application Firewall Azure Web Application Firewall (WAF) continues to evolve to help you protect your web applications against ever-changing threats. In this session, we’ll explore the latest enhancements across Azure WAF, including improvements in ruleset accuracy, threat detection, and configuration flexibility. Whether you use Application Gateway WAF or Azure Front Door WAF, this session will help you understand what’s new, what’s improved, and how to get the most from your WAF deployments. Looking for more? Join the Security Advisors! As a Security Advisor, you’ll gain early visibility into product roadmaps, participate in focus groups, and access private preview features before public release. You’ll have a direct channel to share feedback with engineering teams, influencing the direction of Microsoft Security products. The program also offers opportunities to collaborate and network with fellow end users and Microsoft product teams. Join the Security Advisors program that best fits your interests: www.aka.ms/joincommunity. Additional resources Microsoft Security Hub on Tech Community Virtual Ninja Training Courses Microsoft Security Documentation Azure Network Security GitHub Microsoft Defender for Cloud GitHub Microsoft Sentinel GitHub Microsoft Defender XDR GitHub Microsoft Defender for Cloud Apps GitHub Microsoft Defender for Identity GitHub Microsoft Purview GitHubFrom AI pilots to public decisions: what it really takes to close the intelligence gap
Across the public sector, the conversation about AI has shifted. The question is no longer whether AI can generate insight—most leaders have already seen impressive pilots. The harder question is whether those insights survive the realities of government: public scrutiny, auditability, cross‑department delivery, and the need to explain decisions in plain language. That challenge was recently articulated by Sadaf Mozaffarian, writing in Smart Cities World, in the context of city‑scale AI deployments. Governments don’t need more experiments. They need decision‑ready intelligence—intelligence that can be acted on safely, governed consistently, and defended when outcomes are questioned. What’s emerging now is a more operational lens on AI adoption, one that exposes two issues many pilots quietly avoid. Decision latency is the real enemy In government, decision latency is not about slow analytics, it’s the time lost between having a signal and being able to act on it with confidence. Much of the focus in AI discussions is on accuracy, bias, or model performance. But in cities, the more damaging problem is often this latency. When data is fragmented across departments, policies live in PDFs, and institutional knowledge walks out the door at 5pm, leaders may have insight but still can’t decide fast enough. AI pilots often demonstrate answers in isolation, but they don’t reduce the friction between insight, approval, and execution. Decision‑ready intelligence directly attacks this problem. It brings together: Operational data already trusted by the organization Policy and regulatory context that constrains decisions Human checkpoints that reflect how accountability actually works The result isn’t faster answers—it’s faster decisions that stick, because they align with how governments are structured to operate. Institutional memory is infrastructure Cities invest heavily in physical infrastructure—roads, pipes, facilities—but far less deliberately in institutional memory. Yet planning rationales, inspection notes, precedent cases, and prior decisions are often what make or break today’s choices. Consider a routine enforcement or permitting decision that looks reasonable on current data, but quietly contradicts a prior settlement, a regulator’s interpretation, or a lesson learned during a past inquiry. AI systems that don’t account for this history don’t just miss context, they create risk. Decision‑ready intelligence treats institutional memory as a first‑class asset. It ensures that when AI supports a decision, it does so with: Access to relevant historical records and prior outcomes Clear lineage back to source documents and policies Logging that preserves not just what was decided, but why This is what allows governments to move faster without relearning the same lessons under audit pressure. Why this matters now Public sector AI initiatives rarely fail because of a lack of ambition. They stall because trust questions—governance, records, explainability—arrive too late. By the time leaders ask, “Can we stand behind this decision?” the system was never designed to answer. Decision‑ready intelligence flips that sequence. Governance is not bolted on after the pilot; it’s built into the operating model from the start. That’s what allows agencies to scale from a single use case to repeatable patterns across departments. A practical starting point The cities making progress aren’t trying to transform everything at once. They start small but visible: Identify one cross‑department “moment of truth” Define what must be logged, retained, and explainable Connect just enough data, policy, and work context to support that decision From there, they reuse the same patterns—governed data products, policy knowledge bases, and human‑in‑the‑loop workflows—to scale responsibly. AI in government will ultimately be judged the same way every public investment is judged: by outcomes, fairness, and public confidence. Closing the intelligence gap isn’t about smarter models. It’s about designing decision systems that reflect how governments actually work—and are held accountable. Learn more by reading Sadaf's full article: Closing the intelligence gap: how cities turn AI experiments into operational impactAuthorization and Identity Governance Inside AI Agents
Designing Authorization‑Aware AI Agents Enforcing Microsoft Entra ID RBAC in Copilot Studio As AI agents move from experimentation to enterprise execution, authorization becomes the defining line between innovation and risk. AI agents are rapidly evolving from experimental assistants into enterprise operators—retrieving user data, triggering workflows, and invoking protected APIs. While many early implementations rely on prompt‑level instructions to control access, regulated enterprise environments require authorization to be enforced by identity systems, not language models. This article presents a production‑ready, identity‑first architecture for building authorization‑aware AI agents using Copilot Studio, Power Automate, Microsoft Entra ID, and Microsoft Graph, ensuring every agent action executes strictly within the requesting user’s permissions. Why Prompt‑Level Security Is Not Enough Large Language Models interpret intent—they do not enforce policy. Even the most carefully written prompts cannot: Validate Microsoft Entra ID group or role membership Reliably distinguish delegated user identity from application identity Enforce deterministic access decisions Produce auditable authorization outcomes Relying on prompts for authorization introduces silent security failures, over‑privileged access, and compliance gaps—particularly in Financial Services, Healthcare, and other regulated industries. Authorization is not a reasoning problem. It is an identity enforcement problem. Common Authorization Anti‑Patterns in AI Agents The following patterns frequently appear in early AI agent implementations and should be avoided in enterprise environments: Hard‑coded role or group checks embedded in prompts Trusting group names passed as plain‑text parameters Using application permissions for user‑initiated actions Skipping verification of the user’s Entra ID identity Lacking an auditable authorization decision point These approaches may work in demos, but they do not survive security reviews, compliance audits, or real‑world misuse scenarios. Authorization‑Aware Agent Architecture In an authorization‑aware design, the agent never decides access. Authorization is enforced externally, by identity‑aware workflows that sit outside the language model’s reasoning boundary. High‑Level Flow The Copilot Studio agent receives a user request The agent passes the User Principal Name (UPN) and intended action A Power Automate flow validates permissions using Microsoft Entra ID via Microsoft Graph Only authorized requests are allowed to proceed Unauthorized requests fail fast with a deterministic outcome Authorization‑aware Copilot Studio architecture enforces Entra ID RBAC before executing any business action. The agent orchestrates intent. Identity systems enforce access. Enforcing Entra ID RBAC with Microsoft Graph Power Automate acts as the authorization enforcement layer: Resolve user identity from the supplied UPN Retrieve group or role memberships using Microsoft Graph Normalize and compare memberships against approved RBAC groups Explicitly deny execution when authorization fails This keeps authorization logic: Centralized Deterministic Auditable Independent of the AI model Reference Implementation: Power Automate RBAC Enforcement Flow The following import‑ready Power Automate cloud flow demonstrates a secure RBAC enforcement pattern for Copilot Studio agents. It validates Microsoft Entra ID group membership before allowing any business action. Scenario Trigger: User‑initiated agent action Identity model: Delegated user identity Input: userUPN, requestedAction Outcome: Authorized or denied based on Entra ID RBAC { "$schema": "https://schema.management.azure.com/providers/Microsoft.Logic/schemas/2016-06-01/workflowdefinition.json#", "contentVersion": "1.0.0.0", "triggers": { "Copilot_Request": { "type": "Request", "kind": "Http", "inputs": { "schema": { "type": "object", "properties": { "userUPN": { "type": "string" }, "requestedAction": { "type": "string" } }, "required": [ "userUPN" ] } } } }, "actions": { "Get_User_Groups": { "type": "Http", "inputs": { "method": "GET", "uri": "https://graph.microsoft.com/v1.0/users/@{triggerBody()?['userUPN']}/memberOf?$select=displayName", "authentication": { "type": "ManagedServiceIdentity" } } }, "Normalize_Group_Names": { "type": "Select", "inputs": { "from": "@body('Get_User_Groups')?['value']", "select": { "groupName": "@toLower(item()?['displayName'])" } }, "runAfter": { "Get_User_Groups": [ "Succeeded" ] } }, "Check_Authorization": { "type": "Condition", "expression": "@contains(body('Normalize_Group_Names'), 'ai-authorized-users')", "runAfter": { "Normalize_Group_Names": [ "Succeeded" ] }, "actions": { "Authorized_Action": { "type": "Compose", "inputs": "User authorized via Entra ID RBAC" } }, "else": { "actions": { "Access_Denied": { "type": "Terminate", "inputs": { "status": "Failed", "message": "Access denied. User not authorized via Entra ID RBAC." } } } } } } } This pattern enforces authorization outside the agent, aligns with Zero Trust principles, and creates a clear audit boundary suitable for enterprise and regulated environments. Flow Diagram: Agent Integrated with RBAC Authorization Flow and Sample Prompt Execution: Delegated vs Application Permissions Scenario Recommended Permission Model User‑initiated agent actions Delegated permissions Background or system automation Application permissions Using delegated permissions ensures agent execution remains strictly within the requesting user’s identity boundary. Auditing and Compliance Benefits Deterministic and explainable authorization decisions Centralized enforcement aligned with identity governance Clear audit trails for security and compliance reviews Readiness for SOC, ISO, PCI, and FSI assessments Enterprise Security Takeaways Authorization belongs in Microsoft Entra ID, not prompts AI agents must respect enterprise identity boundaries Copilot Studio + Power Automate + Microsoft Graph enable secure‑by‑design AI agents By treating AI agents as first‑class enterprise actors and enforcing authorization at the identity layer, organizations can scale AI adoption with confidence, trust, and compliance.Security baseline for Windows Server 2025, version 2602
Microsoft is pleased to announce the February 2026 Revision (v2602) of the security baseline package for Windows Server 2025! You can download the baseline package from the Microsoft Security Compliance Toolkit, test the recommended configurations in your environment, and customize / implement them as appropriate. Summary of Changes in This Release This release includes several changes made since the Security baseline for Windows Server 2025, version 2506 to further assist in the security of enterprise customers along with better aligning with the latest capabilities and standards. The changes include what is now depicted in the table below. Security Policy Change Summary Configure the behavior of the sudo command Configured as Enabled: Disabled on both MS and DC Configure Validation of ROCA-vulnerable WHfB keys during authentication Configured as Enabled: Block on DC to block Windows Hello for Business (WHfB) keys that are vulnerable to the Return of Coppersmith's attack (ROCA) Disable Internet Explorer 11 Launch Via COM Automation Configured as Enabled to prevent legacy scripts and applications from programmatically launching Internet Explorer 11 using COM automation interfaces Do not apply the Mark of the Web tag to files copied from insecure sources Configured as Disabled on both MS and DC Network security: Restrict NTLM: Audit Incoming NTLM Traffic Configured as Enable auditing for all accounts on both MS and DC Network security: Restrict NTLM: Audit NTLM authentication in this domain Configured as Enable all on DC Network security: Restrict NTLM: Outgoing NTLM traffic to remote servers Configured as Audit all on both MS and DC NTLM Auditing Enhancements Already enabled by default to improve visibility into NTLM usage within your environment Prevent downloading of enclosures Remove from the baseline as it is not applicable for Windows Server 2025. It depends on IE – RSS feed Printer: Configure RPC connection settings Enforce the default, RPC over TCP with Authentication Enabled, on both MS and DC Printer: Configure RPC listener settings Configure as RPC over TCP | Kerberos on MS Printer: Impersonate a client after authentication Add RESTRICTED SERVICES\PrintSpoolerService to allow the Print Spooler’s restricted service identity to impersonate clients securely Configure the behavior of the sudo command Sudo for Windows can be used as a potential escalation of privilege vector when enabled in certain configurations. It may allow attackers or malicious insiders to run commands with elevated privileges, bypassing traditional UAC prompts. This is especially concerning in environments with Active Directory or domain controllers. We recommend to configuring the policy Configure the behavior of the sudo command (System) as Enabled with the maximum allowed sudo mode as Disabled to prevent the sudo command from being used. Configure Validation of ROCA-vulnerable WHfB keys during authentication To mitigate Windows Hello for Business (WHfB) keys that are vulnerable to the Return of Coppersmith's attack (ROCA), we recommend enabling the setting Configure Validation of ROCA-vulnerable WHfB keys during authentication (System\Security Account Manager) in a Block mode in domain controllers. To ensure there are no incompatible devices/orphaned/vulnerable keys in use that will break when blocked, please see Using WHfBTools PowerShell module for cleaning up orphaned Windows Hello for Business Keys - Microsoft Support. Note: A reboot is not required for changes to this setting to take effect. Disable Internet Explorer 11 Launch Via COM Automation Similar to the Windows 11 version 25H2 security baseline, we recommend disabling Internet Explorer 11 Launch Via COM Automation (Windows Components\Internet Explorer) to prevent legacy scripts and applications from programmatically launching Internet Explorer 11 using COM automation interfaces such as CreateObject("InternetExplorer.Application"). Allowing such behavior poses a significant risk by exposing systems to the legacy MSHTML and ActiveX components, which are vulnerable to exploitation. Do not apply the Mark of the Web tag to files copied from insecure sources We have included the setting Do not apply the Mark of the Web tag to files copied from insecure sources (Windows Components\File Explorer) configured as Disabled, which is consistent with Windows 11 security baseline. When this configuration is set to Disabled, Windows applies the Mark of the Web (MotW) tag to files copied from locations classified as Internet or other untrusted zones. This tag helps enforce additional protections such as SmartScreen checks and Office macro blocking, reducing the risk of malicious content execution. NTLM Auditing As part of our ongoing effort to help customers transition away from NTLM and adopt Kerberos for a more secure environment, we introduce new recommendations to strengthen monitoring and prepare for future NTLM restrictions on Windows Server 2025. Configure Network security: Restrict NTLM: Audit Incoming NTLM Traffic (Security Options) to Enable auditing for all accounts on both member servers and domain controllers. When enabled, the server logs events for all NTLM authentication requests that would be blocked once incoming NTLM traffic restrictions are enforced. Configure Network security: Restrict NTLM: Audit NTLM authentication in this domain (Security Options) to Enable all on domain controllers. This setting logs NTLM pass-through authentication requests from servers and accounts that would be denied when NTLM authentication restrictions are applied at the domain level. Configure Outgoing NTLM traffic to remote servers (Security Options) to Audit all on both member servers and domain controllers to log an event for each NTLM authentication request sent to a remote server, helping identify servers that still receive NTLM traffic. In addition, there are two new NTLM auditing capabilities enabled by default that were recently introduced in Windows Server 2025 and Windows 11 version 25H2. These enhancements provide detailed audit logs to help security teams monitor and investigate authentication activity, identify insecure practices, and prepare for future NTLM restrictions. Since these auditing improvements are enabled by default, no additional configuration is required, and thus the baseline does not explicitly enforce them. For more details, see Overview of NTLM auditing enhancements in Windows 11 and Windows Server 2025. Prevent Downloading of Enclosures The policy Prevent downloading of enclosures (Windows Components\RSS Feeds) has been removed from the Windows Server 2025 security baseline. This setting is not applicable to Windows Server 2025 because it depends on Internet Explorer functionality for RSS feeds. Printer security enhancements There are two new policies in Windows Server 2025 designed to significantly improve security posture of printers: Require IPPS for IPP printers (Printers) Set TLS/SSL security policy for IPP printers (Printers) Enabling these policies may cause operational challenges in environments that still rely on IPP or use self-signed or locally issued certificates. For this reason, these policies are not ter enforced in the Windows Server 2025 security baseline. However, we do recommend customers transition out of IPP or self-signed certificates and restricting them for a more secure environment. In addition, there are some changes to printer security Added RESTRICTED SERVICES\PrintSpoolerServiceto the Impersonate a client after authentication (User Rights Assignments) policy for both member servers and domain controllers, consistent with security baseline for Windows 11 version 25H2. Enforced the default setting for Configure RPC connection settings (Printers) to always use RPC over TCP with Authentication Enabled on both member servers and domain controllers. This prevents misconfiguration that could introduce security risks. Raised the security bar of the policy Configure RPC listener settings (Printers) from Negotiate (default) to Kerberos on member servers. This change encourages customers to move away from NTLM and adopt Kerberos for a more secure environment. Secure Boot certificate update To help organizations deploy, manage, and monitor the Secure Boot certificate update, Windows includes several policy settings under Administrative Templates\Windows Components\Secure Boot. These settings are deployment controls and aids. Enable Secure Boot Certificate Deployment allows an organization to explicitly initiate certificate deployment on a device. When enabled, Windows begins the Secure Boot certificate update process the next time the Secure Boot task runs. This setting does not override firmware compatibility checks or force updates onto unsupported devices. Automatic Certificate Deployment via Updates controls whether Secure Boot certificate updates are applied automatically through monthly Windows security and non‑security updates. By default, devices that Microsoft has identified as capable of safely applying the updates will receive and apply them automatically as part of cumulative servicing. If this setting is disabled, automatic deployment is blocked and certificate updates must be initiated through other supported deployment methods. Certificate Deployment via Controlled Feature Rollout allows organizations to opt devices into a Microsoft‑managed Controlled Feature Rollout for Secure Boot certificate updates. When enabled, Microsoft assists with coordinating deployment across enrolled devices to reduce risk during rollout. Devices participating in a Controlled Feature Rollout must have diagnostic data enabled. Devices that are not enrolled will not participate. Secure Boot certificate updates depend on device firmware support. Some devices have known firmware limitations that can prevent updates from being applied safely. Organizations should test representative hardware, monitor Secure Boot event logs, and consult the deployment guidance at https://aka.ms/GetSecureBoot for detailed recommendations and troubleshooting information. SMB Server hardening feature SMB Server has been susceptible to relay attacks (e.g., CVE-2025-55234), and Microsoft has released multiple features to protect against the relay attacks including SMB Server signing, which can be enabled with the setting of Microsoft network server: Digitally sign communications (always) (Security Option) SMB Server extended protection for authentication (EPA), which can be enabled with the setting of Microsoft network server: Server SPN target name validation level (Security Option) To further support customers to adopt these SMB Server hardening features, in the September 2025 Security Updates, Microsoft has released support for Audit events, across all supported in-market platforms, to audit SMB client compatibility for SMB Server signing as well as SMB Server EPA. These audit capabilities can be controlled via the two policies located at Network\Lanman Server Audit client does not support signing Audit SMB client SPN support This allows you to identify any potential device or software incompatibility issues before deploying the hardening measures that are already supported by SMB Server. Our recommendation is For domain controllers, the SMB signing is already enabled by default so there is no action needed for hardening purposes. For member servers, first enabling the two new audit features to assess the environment and then decide whether SMB Server Signing or EPA should be used to mitigate the attack vector. Please let us know your thoughts by commenting on this post or through the Security Baseline Community.Architecting Microsoft 365 Environments for Multi-National Enterprises: Lessons from the Field
Introduction In today’s global economy, enterprises rely on Microsoft 365 to empower seamless collaboration across borders. However, deploying and securing multi-national M365 environments introduces complex technical, operational, and compliance challenges. With over two decades architecting cloud environments across the Americas, EMEA and APAC, I’ve led numerous deployments and migrations requiring hybrid identity resilience, data sovereignty compliance, and global operational continuity. This article presents field-tested lessons and strategic best practices to guide architects and IT leaders in designing robust, compliant, and scalable Microsoft 365 environments for multi-national operations. Key Challenges in Multi-National M365 Deployments 1. Hybrid Identity Complexity Managing synchronization between on-premises Active Directory and Azure AD becomes exponentially complex across regions. https://learn.microsoft.com/en-us/azure/active-directory/hybrid/whatis-hybrid-identity can introduce replication delays and login failures if not properly planned. Tip: Always assess latency impact on Kerberos authentication, token issuance, and Azure AD Connect synchronization cycles. 2. Data Residency and Compliance Many countries enforce strict data sovereignty laws restricting where personal and sensitive data can reside. Selecting tenant regions and enabling https://learn.microsoft.com/en-us/microsoft-365/enterprise/microsoft-365-multi-geo?view=o365-worldwide become critical to avoid compliance violations. Impact Example: A financial institution with European operations faced potential GDPR breaches until Multi-Geo was implemented to ensure Exchange Online and OneDrive data remained within EU boundaries. 3. Licensing and Cost Control Balancing E3, E5, and F3 licenses across countries with varying user roles and local currencies adds administrative and financial complexity. Best Practice: Implement https://learn.microsoft.com/en-us/azure/active-directory/enterprise-users/licensing-groups-assign, aligning assignments with security groups mapped to user personas. 4. Secure Collaboration Across Borders External sharing in SharePoint, OneDrive, and Teams federation introduces security risks if not precisely configured. Default sharing settings often exceed local compliance requirements, risking data leakage. Lesson Learned: Always validate external sharing policies against each country’s data protection laws and client contractual agreements. 5. Operational Support and SLA Alignment Global operations require support models beyond single-region business hours, demanding proactive incident response and escalation planning. Example: Implementing follow-the-sun support with regional admins trained on Microsoft 365 admin centers and PowerShell mitigates downtime risks. Strategic Solutions and Best Practices 1. Architect Hybrid Identity with Redundancy Deploy https://learn.microsoft.com/en-us/entra/identity/hybrid/connect/how-to-connect-sync-staging-server in alternate datacenters. Implement Password Hash Sync to reduce dependency on VPN and WAN availability for authentication. 2. Utilize Microsoft 365 Multi-Geo Capabilities Leverage https://learn.microsoft.com/en-us/microsoft-365/enterprise/microsoft-365-multi-geo?view=o365-worldwide to meet data residency requirements per geography. Validate licensing implications and admin configurations for each satellite location. 3. Segment Licensing by User Persona Define clear user personas (executives, knowledge workers, frontline staff). Map license types accordingly, optimizing costs while ensuring productivity needs are met. Use https://learn.microsoft.com/en-us/azure/active-directory/enterprise-users/licensing-groups-assign for scalable management. 4. Design Conditional Access Policies by Geography Create https://learn.microsoft.com/en-us/azure/active-directory/conditional-access/location-condition. Integrate with Intune compliance policies to block or limit access for non-compliant devices. 5. Implement a Global Governance Model Establish clear local vs. global admin roles to maintain accountability. Enforce https://learn.microsoft.com/en-us/azure/active-directory/privileged-identity-management/pim-configure to control and audit privileged access. Lessons Learned from the Field Latency is a silent killer – Always test Microsoft Teams and OneDrive performance across regions before production rollouts. Communication is critical – Local IT teams must align early with global security and compliance strategies. Compliance first – Never assume Microsoft’s default data location suffices for local regulations. Cost optimization is ongoing – Conduct license audits and adjust assignments every six months. Conclusion Architecting Microsoft 365 for a multi-national enterprise demands strategic integration of compliance, hybrid identity resilience, secure collaboration, and cost optimization. Cloud success in a global enterprise is not an accident – it is architected. By applying these best practices validated against Microsoft recommendations and real-world deployments, organizations can empower global collaboration without sacrificing governance or security. About the Author Gonzalo Brown Ruiz is a Senior Office 365 Engineer with over 21 years architecting secure, compliant cloud environments across North America, Latin America, EMEA and APAC. He specializes in Microsoft Purview, Entra ID, Exchange Online, eDiscovery, and enterprise cloud security.Securing the Modern Workplace: Transitioning from Legacy Authentication to Conditional Access
Authored by: Gonzalo Brown Ruiz, Senior Microsoft 365 Engineer & Cloud Security Specialist Date: July 2025 Introduction In today’s threat landscape, legacy authentication is one of the weakest links in enterprise security. Protocols like POP, IMAP, SMTP Basic, and MAPI are inherently vulnerable — they don’t support modern authentication methods like MFA and are frequently targeted in credential stuffing and password spray attacks. Despite the known risks, many organizations still allow legacy authentication to persist for “just one app” or “just a few users.” This article outlines a real-world, enterprise-tested strategy for eliminating legacy authentication and implementing a Zero Trust-aligned Conditional Access model using Microsoft Entra ID. Why Legacy Authentication Must Die No support for MFA: Enables attackers to bypass the most critical security control Password spray heaven: Common vector for brute-force and scripted login attempts Audit blind spots: Limited logging and correlation in modern SIEM tools Blocks Zero Trust progress: Hinders enforcement of identity- and device-based policies Removing legacy auth isn’t a nice-to-have — it’s a prerequisite for a modern security strategy. Phase 1: Auditing Your Environment A successful transition starts with visibility. Before blocking anything, I led an environment-wide audit to identify: All sign-ins using legacy protocols (POP, IMAP, SMTP AUTH, MAPI) App IDs and service principals requesting basic auth Users with outdated clients (Office 2010/2013) Devices and applications integrated via PowerShell, Azure Sign-In Logs, and Workbooks Tools used: Microsoft 365 Sign-In Logs Conditional Access insights workbook PowerShell (Get-SignInLogs, Get-CASMailbox, etc.) Phase 2: Policy Design and Strategy The goal is not just to block — it’s to transform authentication securely and gradually. My Conditional Access strategy included: Blocking legacy authentication protocols while allowing scoped exceptions Report-only mode to assess potential impact Role-based access rules (admins, execs, vendors, apps) Geo-aware policies and MFA enforcement Service account handling and migration to Graph or Modern Auth-compatible apps Key considerations: Apps that support legacy auth only Delegates and shared mailbox access scenarios BYOD and conditional registration enforcement Phase 3: Staged Rollout and Enforcement A phased approach reduced friction: Pilot group enforcement (IT, InfoSec, willing users) Report-only monitoring across business units Clear communications to stakeholders and impacted users User education campaigns on legacy app retirement Gradual enforcement by department, geography, or risk tier We used Microsoft Entra’s built-in messaging and Service Health alerts to notify users of policy triggers. Phase 4: Monitoring, Tuning, and Incident Readiness Once policies were in place: Monitored Sign-in logs for policy match rates and unexpected denials Used Microsoft Defender for Identity to correlate legacy sign-in attempts Created alerts and response playbooks for blocked sign-in anomalies Results: 100% of all user and app traffic transitioned to Modern Auth Drastic reduction in brute force traffic from foreign IPs Fewer support tickets around password lockouts and MFA prompts Lessons Learned Report-only mode is your best friend. Avoids surprise outages. Communication beats configuration. Even a perfect policy fails if users are caught off guard. Legacy mail clients still exist in vendor tools and old mobile apps. Service accounts can break silently. Replace or modernize them early. CA exclusions are dangerous. Every exception must be time-bound and documented. Conclusion Eliminating legacy authentication is not just a policy update — it’s a cultural shift toward Zero Trust. By combining deep visibility, staged enforcement, and a user-centric approach, organizations can securely modernize their identity perimeter. Microsoft Entra Conditional Access is more than a policy engine — it is the architectural pillar of enterprise-grade identity security. Author’s Note: This article is based on my real-world experience designing and enforcing Conditional Access strategies across global hybrid environments with Microsoft 365 and Azure AD/Entra ID. Copyright © 2025 Gonzalo Brown Ruiz. All rights reserved.Building Enterprise-Grade DLP with Microsoft Purview in Hybrid & Multi-Cloud Environments
Authored by: Gonzalo Brown Ruiz, Senior Microsoft 365 Engineer & Cloud Security Specialist Date: July 2025 Introduction Data is the lifeblood of every modern organization, yet it remains one of the most exposed assets. As organizations embrace hybrid and multi-cloud models, traditional endpoint or email-only DLP solutions no longer provide sufficient protection. The explosion of data across Exchange, SharePoint, Teams, OneDrive, and third-party SaaS applications introduces new risks and compliance challenges. Microsoft Purview Data Loss Prevention (DLP) provides a powerful solution that unifies data governance, sensitivity labeling, and policy enforcement across your cloud ecosystem. However, building an enterprise-grade DLP strategy goes far beyond enabling policies. Why Traditional DLP Fails in Modern Environments Traditional DLP approaches often: Protect only endpoints or email without covering cloud services Lack integration with data classification and labeling frameworks Generate excessive false positives due to generic rule sets Create operational friction for end users In hybrid environments with Teams, SharePoint, and OneDrive, these limitations lead to fragmented coverage, compliance blind spots, and user workarounds that expose sensitive data. The Microsoft Purview Advantage Microsoft Purview DLP offers: Unified policy management across Exchange Online, SharePoint, Teams, and OneDrive Integration with Sensitivity Labels for data classification and encryption Real-time policy tips that educate users without blocking productivity Built-in compliance manager integration for audit readiness When architected properly, Purview becomes a strategic enabler of data governance and compliance rather than just a security checkbox. Key Components of an Enterprise-Grade DLP Strategy 1. Data Classification and Labeling Implement Sensitivity Labels with auto-labeling policies to classify and protect sensitive data at scale. 2. Policy Scoping and Exceptions Handling Design DLP policies that balance security with operational needs, incorporating exceptions for justified business processes. 3. Insider Risk Management Integration Correlate DLP events with insider risk signals to identify intentional or accidental data misuse. 4. Audit, Reporting, and Compliance Evidence Configure alerting, detailed reporting, and data residency mapping to fulfill regulatory and internal audit requirements. Implementation Framework: Your Step-by-Step Guide 1. Preparation Conduct a data inventory and sensitivity assessment Identify regulatory and contractual compliance obligations Engage business stakeholders for adoption readiness 2. Pilot Deployment Roll out policies to a controlled user group Review policy matches and refine rules to minimize false positives Provide targeted user training on policy tips and data handling expectations 3. Full Deployment Scale DLP policies across workloads (Exchange, SharePoint, Teams, OneDrive) Implement automated remediation actions with user notifications and audit logs 4. Optimization and Continuous Improvement Review policy match reports regularly to fine-tune thresholds and rules Incorporate feedback from security, compliance, and end users Integrate with eDiscovery workflows for legal readiness Best Practices and Lessons Learned Start with monitor-only policies to baseline activity before enforcing blocks Combine DLP with Sensitivity Labels and encryption policies for holistic protection Regularly educate users on data classification and handling standards Create clear governance structures for DLP ownership and policy management Balance security controls with user productivity to avoid shadow IT workarounds Conclusion Data Loss Prevention is no longer optional – it is a critical enabler of trust, compliance, and operational excellence. By architecting Microsoft Purview DLP as part of an enterprise data governance strategy, organizations can protect their most valuable asset – data – while empowering users to work securely and efficiently. Author’s Note: This article is based on my extensive professional experience designing and implementing Microsoft Purview DLP solutions for global enterprises across hybrid and multi-cloud environments. Copyright © 2025 Gonzalo Brown Ruiz. All rights reserved.Introducing Security Dashboard for AI (Now in Public Preview)
AI proliferation in the enterprise, combined with the emergence of AI governance committees and evolving AI regulations, leaves CISOs and AI risk leaders needing a clear view of their AI risks, such as data leaks, model vulnerabilities, misconfigurations, and unethical agent actions across their entire AI estate, spanning AI platforms, apps, and agents. 53% of security professionals say their current AI risk management needs improvement, presenting an opportunity to better identify, assess and manage risk effectively. 1 At the same time, 86% of leaders prefer integrated platforms over fragmented tools, citing better visibility, fewer alerts and improved efficiency. 2 To address these needs, we are excited to announce the Security Dashboard for AI, previously announced at Microsoft Ignite, is available in public preview. This unified dashboard aggregates posture and real-time risk signals from Microsoft Defender, Microsoft Entra, and Microsoft Purview - enabling users to see left-to-right across purpose-built security tools from within a single pane of glass. The dashboard equips CISOs and AI risk leaders with a governance tool to discover agents and AI apps, track AI posture and drift, and correlate risk signals to investigate and act across their entire AI ecosystem. Security teams can continue using the tools they trust while empowering security leaders to govern and collaborate effectively. Gain Unified AI Risk Visibility Consolidating risk signals from across purpose-built tools can simplify AI asset visibility and oversight, increase security teams’ efficiency, and reduce the opportunity for human error. The Security Dashboard for AI provides leaders with unified AI risk visibility by aggregating security, identity, and data risk across Defender, Entra, Purview into a single interactive dashboard experience. The Overview tab of the dashboard provides users with an AI risk scorecard, providing immediate visibility to where there may be risks for security teams to address. It also assesses an organization's implementation of Microsoft security for AI capabilities and provides recommendations for improving AI security posture. The dashboard also features an AI inventory with comprehensive views to support AI assets discovery, risk assessments, and remediation actions for broad coverage of AI agents, models, MCP servers, and applications. The dashboard provides coverage for all Microsoft AI solutions supported by Entra, Defender and Purview—including Microsoft 365 Copilot, Microsoft Copilot Studio agents, and Microsoft Foundry applications and agents—as well as third-party AI models, applications, and agents, such as Google Gemini, OpenAI ChatGPT, and MCP servers. This supports comprehensive visibility and control, regardless of where applications and agents are built. Prioritize Critical Risk with Security Copilots AI-Powered Insights Risk leaders must do more than just recognize existing risks—they also need to determine which ones pose the greatest threat to their business. The dashboard provides a consolidated view of AI-related security risks and leverages Security Copilot’s AI-powered insights to help find the most critical risks within an environment. For example, Security Copilot natural language interaction improves agent discovery and categorization, helping leaders identify unmanaged and shadow AI agents to enhance security posture. Furthermore, Security Copilot allows leaders to investigate AI risks and agent activities through prompt-based exploration, putting them in the driver’s seat for additional risk investigation. Drive Risk Mitigation By streamlining risk mitigation recommendations and automated task delegation, organizations can significantly improve the efficiency of their AI risk management processes. This approach can reduce the potential hidden AI risk and accelerate compliance efforts, helping to ensure that risk mitigation is timely and accurate. To address this, the Security Dashboard for AI evaluates how organizations put Microsoft’s AI security features into practice and offers tailored suggestions to strengthen AI security posture. It leverages Microsoft’s productivity tools for immediate action within the practitioner portal, making it easy for administrators to delegate recommendation tasks to designated users. With the Security Dashboard for AI, CISOs and risk leaders gain a clear, consolidated view of AI risks across agents, apps, and platforms—eliminating fragmented visibility, disconnected posture insights, and governance gaps as AI adoption scales. Best of all, the Security Dashboard for AI is included with eligible Microsoft security products customers already use. If an organization is already using Microsoft security products to secure AI, they are already a Security Dashboard for AI customer. Getting Started Existing Microsoft Security customers can start using Security Dashboard for AI today. It is included when a customer has the Microsoft Security products—Defender, Entra and Purview—with no additional licensing required. To begin using the Security Dashboard for AI, visit http://ai.security.microsoft.com or access the dashboard from the Defender, Entra or Purview portals. Learn more about the Security Dashboard for AI at Microsoft Security MS Learn. 1AuditBoard & Ascend2 Research. The Connected Risk Report: Uniting Teams and Insights to Drive Organizational Resilience. AuditBoard, October 2024. 2Microsoft. 2026 Data Security Index: Unifying Data Protection and AI Innovation. Microsoft Security, 2026Primer: How to Use RBAC for Applications to Control App Use of the Mail.Send Permission
The temptation to use the Mail.Send application permission in scripts can lead PowerShell developers into trouble because the permission allows access to all mailboxes, including sensitive executive and financial mailboxes. Fortunately, RBAC for Applications allows tenants to control the access that apps have to mailboxes and other Exchange content. All explained here with an example script to test RBAC of Applications. https://office365itpros.com/2026/02/17/mail-send-rbac-for-applications/
