How much of your Microsoft 365 environment can you actually see at once?
Not how many users you have. Not how many sites, teams, apps or flows you have. How much of it can you actually see connected together? I've been working across Microsoft 365 environments for a while, and I kept running into the same thing. There is no shortage of information. If anything, there is probably too much of it. Users, groups, permissions, SharePoint, Teams, Power Apps, Power Automate, Power BI, Dataverse, OneDrive, Exchange, Intune, licensing, configuration... It's all there. But when you're actually trying to understand how everything fits together, it can be a different story. You open one blade. Find something. Open another. Cross-check it. Go back. Open something else. Before long, you're jumping between different parts of the tenant trying to build the bigger picture in your head. And if you're working with larger environments, that gets difficult pretty quickly. The information isn't necessarily missing. The relationships between the information are what can be difficult to see. That got me thinking about a slightly different question: Instead of "where do I find this information?" "Show me what's connected to this." That's where VisibleState started. Start anywhere. Follow the connections. Imagine starting with a single user. Instead of seeing that user simply as a record with a list of properties, imagine being able to explore the relationships around them: User → Groups → SharePoint → Teams → Power Apps → Power Automate → Power BI → Dataverse → OneDrive → Exchange → Intune Then the questions become different: What does this user have access to? Is that access direct or coming through a group? What resources are connected to them? What depends on something they're associated with? Which licenses are involved? Are there relationships that look unusual? If something changes, what else might be affected? Those questions aren't necessarily about finding another piece of information. They're about putting information that already exists into context. A report can tell you that something exists. A connected view helps you understand what it is connected to. Illustrative example below — not a real customer environment. I'm not suggesting Microsoft 365 doesn't already give us this information Quite the opposite. Microsoft 365 already gives administrators an incredible amount of information and tooling. The thing I've been thinking about is what happens when you want to look across those boundaries. Sometimes I don't want another export. I don't want another list. I don't necessarily want another dashboard. I want to start with something I'm looking at and ask: "What's connected to this?" And then keep following the trail. That's the idea I'm exploring with VisibleState. The interesting part is what happens when you change the viewpoint The same relationships can be useful for completely different reasons. For example: Administrators may want to understand access, permissions and dependencies. Security and governance teams may want to find unusual relationships or exceptions. Compliance teams may need to understand who can access something and why. People managing multiple environments may want a consistent way to understand what's there without rebuilding the picture manually every time. Leadership may not need to see the graph at all. They may simply want to know what's important, what's exposed and what could be affected. It's still the same underlying environment. You're just looking at it from a different angle. And that's where I think things get interesting. Where I'm at with it VisibleState started as something I was building to make my own work easier. I was spending a lot of time investigating environments, tracing access and putting information together for reports. The individual tasks weren't necessarily difficult. It was the jumping between different places and reconstructing the bigger picture that took the time. So I started building something that would let me approach the environment through the relationships instead. It's grown quite a bit from where it started, and I'm continuing to build it. I'm not posting this as a product launch, and I'm not looking for people to sign up. I'm genuinely interested in whether the problem I'm seeing is familiar to other people working with Microsoft 365. So I'm curious... If you could start with any object in your Microsoft 365 environment and immediately see what it's connected to, where would you start? Would it be: Users and access Groups and permissions SharePoint and Teams Power Apps, Power Automate, Power BI and Dataverse Licensing and resources Governance and unusual relationships Something completely different Maybe you've already got a good way of doing this. Maybe you still find yourself jumping between different services and piecing things together manually. Or maybe I'm looking at the problem from the wrong direction. What's the one relationship in your Microsoft 365 environment that you wish you could see instantly?Running a Regular Check for New Graph Permissions
Use PowerShell to Check for New Graph Permissions with a View to Updating Permissions Used by Apps. After Microsoft released some new Graph permissions, thoughts turned to how to discover new permissions after they are released. Code is the best way to perform automatic checks, and this article explains how to use PowerShell to check a last known set (stored in SharePoint Online) against the current set. Any variations are reported to administrators via email. https://office365itpros.com/2026/08/31/new-graph-permissions-check/Calculating the Licensing Requirement for Entra Conditional Access Policies
After the discussion about the licensing gap prompts shown in the Entra admin center, here’s a PowerShell script to compute the set of user accounts that should have Entra P1 licenses. The information comes from the conditions property of conditional access policies with group and directory role membership expanded to find individual accounts. The set is checked against the set of users licensed for Entra P1 to find the accounts that need to be licensed. https://office365itpros.com/2026/08/18/find-entra-p1-accounts-to-license/Entra Admin Center Flags Licensing Problems with Conditional Access
The Entra admin center is flagging licensing gaps for conditional access. The messages are informational, not the beginning of a new automated billing procedure to charge tenants when Entra ID notices that some accounts use conditional access policies when they don’t have a license. In this article, we discuss the product license insight and how Microsoft measures conditional access usage, and show how to use PowerShell to find who’s using conditional access. https://office365itpros.com/2026/08/13/licensing-gaps-entra-id/Empower Your Cloud Identity: How to Convert User SOA from AD to Entra ID
For years, hybrid identity has been the standard. We synchronize users from on-premises Active Directory (AD) to Microsoft Entra ID (formerly Azure AD), giving our people one set of credentials for both cloud and local resources. But this setup comes with a hidden limitation: Active Directory remains the Source of Authority (SOA). This traditional model limits your ability to leverage modern security, governance, and management tools available in the cloud. The good news? Microsoft has introduced the capability to shift the SOA for your users entirely to Entra ID. Here’s a deep dive into why this shift is essential, how simple the change is, and the critical implications you need to plan for. The Hybrid Dilemma: Why AD SOA is Limiting: In a typical hybrid setup, every synced user object in Entra ID has properties that are permanently locked down or "grayed out." This is because the object has an underlying attribute, isCloudManaged, set to false. This status means: Limited Lifecycle Management: You can’t fully leverage cloud-based identity governance or lifecycle features. HR Provisioning Complexity: If your Human Resources (HR) system is the true source of truth for new employees, updates must flow: HR → AD → Entra ID. This creates latency and points of failure. Increased Attack Surface: If you are primarily cloud-focused, maintaining an AD object for synchronization creates an unnecessary on-premises attack surface that you must continually protect. No Cloud Editing: You are forced to make all major attribute changes in AD, even if the user only interacts with cloud services. By making Entra ID the Source of Authority, you break this dependency and unlock a truly cloud-first identity posture. The Core Mechanism: A Single Attribute Flip: The actual technical process of changing the SOA is surprisingly simple, it boils down to flipping a single attribute. The change is made using the Microsoft Graph API (or PowerShell) with a PATCH command against the user's onPremisesSyncBehavior endpoint. Action Method Endpoint Body Change SOA PATCH /beta/users/{user-id}/onPremisesSyncBehavior { "isCloudManaged": true } Once this change is made, two immediate things happen: Synchronization Stops: Entra Connect or Cloud Sync immediately recognize the change and stop synchronizing any updates from the on-premises AD object to the Entra ID object. Properties Unlocked: The user's properties in the Entra ID portal are instantly un-grayed, allowing cloud administrators to manage the user's identity directly. Critical Warning: No Write-Back Before you perform this change, you must understand the most critical implication: There is no user write-back capability from Entra ID to AD today. Once you shift the SOA, the connection is unidirectional and then effectively severed. Changes made to the cloud object will not be reflected in the on-premises AD object. Post-Migration Scenarios: Planning the Cutover: After flipping the SOA, you must plan what happens to the on-premises AD object. There are two main scenarios: Scenario 1: Full Cloud Cutover (The Ideal) If your user no longer requires any legacy Kerberos or AD-dependent services: Action in AD: Disable the user account in Active Directory immediately. After a period of validation, the account can be safely deleted. Benefit: This achieves the goal of minimizing your AD footprint, reducing attack surface, and simplifying your HR flow to HR → Entra ID. Scenario 2: Maintaining On-Premises Kerberos Access Many organizations still rely on Kerberos for resources like file shares, legacy applications, or Remote Desktop (RDP) access. Fortunately, you can still access these resources with an Entra ID-managed user, but it requires a few key technical components: Keep the AD Object: You must keep the on-premises AD user account (though it should no longer be managed by AD tools). Passwordless Authentication: The user must utilize a modern passwordless method (like Windows Hello for Business or FIDO2 keys). Cloud Kerberos Trust: Your environment must be configured with a Cloud Kerberos Trust. How it works: The cloud-managed user authenticates with Entra ID using passwordless methods. Entra ID, acting as a pseudo Read-Only Domain Controller, issues a partial Kerberos Ticket Granting Ticket (TGT). This partial TGT is used with your domain controllers to acquire a full Kerberos service ticket, which then grants access to the on-premises resource (e.g., the file share). Final Planning Checklist: While the Graph API command is easy, the preparation is everything. Plan your deployment carefully: Step Action Why 1. Migrate Groups First Shift the SOA for all security groups the user belongs to before shifting the user's SOA. Groups are often a logical first step for moving access controls. 2. Retire Exchange Hybrid Ensure all user mailboxes have been moved to Exchange Online. Entra ID SOA users are incompatible with the on-premises Exchange Hybrid configuration. 3. Plan for HR Flow Update your HR provisioning to target Entra ID directly, bypassing AD, for the affected users. This ensures the user's identity lifecycle is entirely cloud-managed going forward. 4. Automate Write a robust PowerShell script to manage the process, allowing for staged rollouts based on Organizational Units (OUs) or security groups. Avoid making changes one-by-one in the portal for scale and consistency. Moving the Source of Authority to Microsoft Entra ID is a major step toward a modern, highly secure, and simplified identity environment. Understand the implications, plan your path for Kerberos access, and start unlocking the full potential of the cloud.Entra ID Drops the memberOf Rule Operator for Dynamic Groups and Dynamic Admin Units
MC1448379 (5 August 2026) announces the retirement of the MemberOf rule operator from Entra ID in early November 2026. The removal of the rule operator might affect the membership rules used for dynamic groups, dynamic administrative units, and auto-assigned entitlement management policies. If a tenant doesn’t act, Entra ID will stop processing the rules and memberships will become increasingly inaccurate. And that’s a bad thing! https://office365itpros.com/2026/08/07/memberof-rule-operator/Entra ID Enables Blocking for Nested Security Groups
A new Entra ID feature enables the ability to block nesting for security groups. In other words, you can’t include other groups as members of a group. That might not sound important, but it is to those who manage permissions, especially when the time comes to figure out who exactly has access to something confidential. The new feature isn’t fully implemented yet, but it should be very valuable when it’s fully deployed to tenants. https://office365itpros.com/2026/08/03/blocking-for-nested-security-groups/
How to target Azure VPN (Microsoft-Registered) app with Conditional Access Policies?
I have an Azure Point-to-Site VPN Gateway configured using the Microsoft-registered Azure VPN Client App ID (Audience value: c632b3df-fb67-4d84-bdcf-b95ad541b5c8). Everything is working correctly for our users. The issue I am having is that anyone with an Entra account can connect to the VPN and I want to restrict this with a blocking Conditional access policy. I do not want to create a custom app registration, because then I will have to change the 'audience' value on the app gateway and all user's will need to modify their VPN clients. The problem is I need to target the Microsoft-registered Azure VPN app in a Conditional Access policy but it does not appear in my Enterprise Applications list or in the CA app picker when searching. My questions: Why does the Microsoft-registered app not automatically create a service principal in my tenant the way other Microsoft apps do? Is there a supported way to make it appear in the CA app picker without creating a custom app registration or changing the gateway Audience value? Has anyone successfully targeted c632b3df-fb67-4d84-bdcf-b95ad541b5c8 in a CA policy while keeping it as the gateway Audience value? Thanks for the assistance hereUsing User Assigned Managed Identities with Microsoft 365 Automation7
A user assigned managed identity (UAMI) is a secure method to authenticate with many important endpoints, including the Microsoft Graph. It’s like a system assigned managed identity (SAMI), but the big difference is that a UAMI is an Azure resource that isn’t tied to an automation account. It can be used in multiple areas of Azure and a UAMI might be a better option for large organizations that make extensive use of Azure resources. https://office365itpros.com/2026/07/20/user-assigned-managed-identity/Microsoft to Stop Providing Telephony-Based Authentication Methods for MFA in February 2027
In an important announcement for all tenants, Microsoft revealed that Entra ID will no longer provide SMS one-time codes or voice calls for MFA challenges after February 1, 2027. Tenants can continue to use telephony-based authentication methods after that date, but only by purchasing a service from a telecom provider. This is arguably the biggest change in Entra ID authentication since mandatory MFA for administrative interfaces – and we have a PowerShell script to help identify the affected accounts. https://office365itpros.com/2026/07/14/entra-sms-one-time-code/
