Retention Compliance Policy exemption group honoring
Hello, My company is starting down a path to enact a Data Lifecycle Management policy, starting with our EOL email. The desired state outcome is a policy that deletes all email older than 7 years, applied to all mailboxes, with certain exemptions to named users/individuals (execs, etc.). I created a mail-enabled security group for the named exempt individuals, sync'ed into EntraID. I was able to use powershell to create a retention compliance policy (in a disabled state for now) + corresponding retention compliance rule that is targeted to EOL, but I can't see to get the configuration to honor the exemption group I've specified. I'm typically PIM'ed up to Compliance Administrator to do these manipulations, though I've also tried with Global Admin to no avail. Whether via the powershell based attempts or via the Purview GUI, the exempt group listing just doesn't seem to take/appear after I've submitted the change to enact on it. Is there anything special needed to get the Purview system to honor a group specified for named users/mailboxes for exemption? I understand that it can take up to 7 days for a change to take hold, but I was under the impression that changes that are submitted should at least be visible via the admin interface of choice (powershell, Purview web GUI) once submitted. ThanksExcluding SharePoint Online sites from Retention Policy, for removal
I understand that when I have the Purview Retention Policy set to Never Delete, that I can't fully delete any SharePoint Online sites. If I add the sites I want to remove to the Exclude list of the Policy, how long does it normally take for that change to propagate before I have permissions to be able to delete those excluded sites?
Auto retention label policy does not work in SharePoint Online
I have created an auto retention label policy and ran and tested it in simulation mode two weeks back, but when I run the same policy with the same query in simulation mode, it does not give any matching result; always it comes with 0 matches found. However, when we test the same query in SharePoint Online search, it gives a result. The policy is completing on time; sometimes it takes hours to days to complete, but sometimes it completes on time as expected. What could be the reason? Are you also facing similar issues? Thanks!
Purview Retain and Delete Policy
Hi Could anyone help me with a question please?. I have a Retain and Delete after 7 years policy. Will email in the Deleted Items and Sent Items folders be retained? If this is true is there a way to exclude the Deleted Items and Sent Items folders? We have a MRM policy in place which purges email from the Deleted Items folder but my assumption is that Purview policies take precedence over MRM policies. Thanks, Chris
Issue with deleting an M365 group - Can't remove the excluded group from retention policy
We have a retention policy in place for all groups within the org. To my understanding should a request come in from a user asking to delete a Teams SharePoint site, we have to add the group attached to this SharePoint site to the excluded list within our Group retention policy. This then removes the retention from the SP site so we can then delete the site which also deletes the group. When I then try to remove the group from the excluded list in the retention policy it errors as the group no longer exists within the tenant. Due to this, the policy then ends up in an 'error' status. How do I get the policy to a status of success? After running tests, the only way I have been able to remove the group from the excluded list in the retention policy is to restore the group but this of course restores SharePoint site which is back to square one. Am I missing a trick here? How can this be by design if not? Thanks
Mail retention policy for Archive M365 Data Lifecycle Management
Hi, I want to apply an email retention policy such that, the emails in the mailbox are retained for 3 years and get deleted and the mail in the archive is there for 5 years and get deleted. Now, I have enabled a retention policy through Data lifecycle management-> Microsoft 365. The policy will retain emails for 3 years and after that, the emails will be deleted. But, the issue is that this policy is being applied to the archive as well and I want to exclude the archive so that the archive will have a different policy- email retention for 5 years, could someone please suggest how to achieve that using Data lifecycle management-> Microsoft 365? This is what the policy looks like in my archive email:How record managers know which records are got deleted after the end of retention?
After retention period when document is going to delete disposition review will get start and document will get deleted. But after sometime if record manager(not admin) wanted to see that what documents were deleted in past is there any way? If I check in Microsoft Purview there i can see disposition history for a label. But how record manager can see that information without involving admin? Are there any custom solutions available to achieve the same thing? Is it possible to collect signatures from the disposition reviewers? Either OOB or custom or third party integration. Record manager: who can apply labels, participate in disposition review
