Apr 18 2018 10:08 AM
Apr 18 2018 10:08 AM
For starters, I know about the "keep with next" setting. ;)
Here's the thing that's always bugged me about Word. I write a lot of technical instruction sheets, and my typical model for steps is something like this:
While that's pretty easy to do in Word, I've always found it tedious to ensure that my entire step stays together as a unit. In other words, if the entire step won't all fit on page 1, then it all needs to move to page 2.
Normally, I make each component of the step (e.g., instruction, figure, result, note) a separate paragraph. Then, I go into each paragraph (except the last one) and format it using the "keep with next" setting. The problem with doing this is that not every step will have all four components, so I can't really bake it into my custom styles. Either way, I'm going to have to visit and hand configure each paragraph.
One of my colleagues suggested formatting the entire step as a single paragraph, using line breaks instead of paragraph breaks to separate the components, and then changing the formatting of the paragraph to prevent it from breaking via the "keep lines together" setting. While I guess that might work, it seems awkward at best...sort of like using <br /> tag to create line breaks in HTML.
I guess I could use Find & Replace or a macro to parse and apply the necessary formatting for me, but I'm looking for more of a "set it and forget it" solution.
Does anyone have another, better suggestion? Thanks!
Apr 26 2018 11:18 PM
On a small tangent, my company uses PowerPoint for instructional/technical and other docs, etc. I am the training coordinator and write heaps of stuff and have found PowerPoint to be surprisingly awesome to work with and easier to move things around.
They made A4 (or Letter) sized dimensions for the slide (if there is heaps of text or something procedural), Portrait orientation, and then templated something that you could easily use anytime you want to a standard.
They have also have designed Landscape slides for when you use the instructions on computer as monitors are landscape not portrait, so it's easier to see info. I have also found that I could fit more content (2 A4 pages into one) if I used the landscape option.
You could also use two columsn on an A4 page to fit more content on as well.
Just my thoughts.
Best wishes with your work!
May 26 2018 07:30 PM
I would approach formatting your instruction sheets this way:
Now when you're ready to write up instructions, process goes something like this:
Unfortunately, there is no way to make the Lock Anchor setting the default behavior when inserting figures. :(
You could also set up an instruction paragraph, followed by a placeholder image for the figure, then save it as AutoText. Then insert the blank instruction paragraph by typing a short name, then F3. Right click on the placeholder picture and change picture, inserting the relevant figure.
Lastly, I recommend using space before rather than space after paragraphs. Why? Because Word will ignore space before at the top of a page, but it won't ignore space after at the end of the page. That means that if your last paragraph on the page doesn't also have enough space for the space following the paragraph, it will go to the top of the next page.