Saving Mail Merge Letters individually

Occasional Visitor

I have a mail merge on headed paper and I want to save the letters individually.  I have managed to do this without the heading on the top but cannot get it to work with the heading.  Any help please.  Many thanks

2 Replies

Mail merge lets you create a batch of personalized letters where each letter is identical in layout, formatting, text, and graphics, except for personalized parts like the salutation.

For further reference, follow up on saving the file instructions here,

For the heading content, some editing might be required.

Reference page :-

Scroll down to add individual merge fields

Add individual merge fields
To include data like phone numbers or email addresses, you insert those merge fields specifically. Also, a merge field like First Name doesn't have to be part of an Address Block or Greeting Line. If you want to personalize a document by including your recipients' first names, insert the First_Name merge field on its own.

Click or tap where you want the merge field.

Choose the down-arrow under Insert Merge Field, and select a field.

Here select title it's visible in the photo mention in the link.

If you don’t see your field name in the list, choose Insert Merge Field.

Choose Database Fields to see the list of fields that are in your data source.

Choose Insert.

Use the Merge to Individual Documents facility on my Merge Tools Add-in that is contained in the MERGE TOOLS file that you can download from the following page of my One Drive:
Extract the files from the archive and read the:
“READ ME – Setting up and using the Merge Tools Add-in.pdf
to see how to install and use the various tools. Using those tools, it is possible to perform the following types of merge that cannot be done with Mail Merge “out-of-the-box”:
● Merge to e-mail messages either with or without attachments, with the documents created by the merge being sent as either Word or PDF attachments or as the body of the e-mail message.
● Merge to individual documents in either Word or PDF format with the filenames being supplied by the data in one of the fields in the data source
● Many to One type merges, which can be used for creating documents such as invoices where there are multiple records in the data source that have common data in one of the fields
● Merging to a document that will include a chart that is unique to each record in the data source
● Merging a document with Content Controls
● Merging a document that contains Legacy FormFields
● Duplex Merges
● Merging to a printer that will collate and staple the output created from each record in the data source.
The requirements for using the system are:
● The mail merge main document must be of the Letters type, though that does not mean that the output cannot be sent as an e-mail message where relevant.
● For the Many To One, Merge with Attachments and Merge to Individual Docs utilities, the data source may be either a table or query in an Access database, or in the form of an Excel worksheet. For the Chart Merge utility, see the Mail Merging with Charts document that is included in the Merge Tools Add-in Zip file for additional requirements for the data source for use with that utility
● For a data source in the form of an Excel worksheet, the field names must be in the first row of the worksheet and there must be a field name in all of the cells in that row that are within the range of columns that contain the data.
● For both types of data source, the field names must contain only alphanumeric characters (No @,#,$,%,&,(,), etc) and the field names must not start with a numeric character (0-9). The number of characters in the field names, including spaces, must not be more than 40.