Saving Mail Merge Letters individually

%3CLINGO-SUB%20id%3D%22lingo-sub-2669176%22%20slang%3D%22en-US%22%3ESaving%20Mail%20Merge%20Letters%20individually%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-2669176%22%20slang%3D%22en-US%22%3E%3CP%3EI%20have%20a%20mail%20merge%20on%20headed%20paper%20and%20I%20want%20to%20save%20the%20letters%20individually.%26nbsp%3B%20I%20have%20managed%20to%20do%20this%20without%20the%20heading%20on%20the%20top%20but%20cannot%20get%20it%20to%20work%20with%20the%20heading.%26nbsp%3B%20Any%20help%20please.%26nbsp%3B%20Many%20thanks%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-2672897%22%20slang%3D%22en-US%22%3ERe%3A%20Saving%20Mail%20Merge%20Letters%20individually%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-2672897%22%20slang%3D%22en-US%22%3EMail%20merge%20lets%20you%20create%20a%20batch%20of%20personalized%20letters%20where%20each%20letter%20is%20identical%20in%20layout%2C%20formatting%2C%20text%2C%20and%20graphics%2C%20except%20for%20personalized%20parts%20like%20the%20salutation.%3CBR%20%2F%3E%3CBR%20%2F%3ESave%20your%20personalized%20letter%3CBR%20%2F%3EGo%20to%20File%20%26gt%3B%20Save.%20When%20you%20save%20the%20mail%20merge%20document%2C%20it%20stays%20connected%20to%20your%20mailing%20list%20for%20future%20use.%3CBR%20%2F%3E%3CBR%20%2F%3ETo%20reuse%20your%20mail%20merge%20document%2C%20open%20the%20mail%20merge%20document.%20Choose%20Yes%20when%20Word%20prompts%20you%20to%20keep%20the%20connection.%3CBR%20%2F%3E%3CBR%20%2F%3EYou%20can%20learn%20more%20about%20how%20mail%20merge%20for%20letters%20works%20in%20the%20following%20video%20that%20is%20part%20of%20a%20training%20course.%3CBR%20%2F%3E%3CBR%20%2F%3ESuggestions%3A-%3CBR%20%2F%3EOnce%20you%20have%20a%20data%20source%20connected%20to%20your%20document%2C%20adding%20merge%20fields%20is%20a%20way%20to%20personalize%20a%20document%20with%20information%20from%20the%20data%20source.%20The%20merge%20fields%20come%20from%20the%20column%20headings%20in%20the%20data%20source.%3CBR%20%2F%3E%3CBR%20%2F%3EFor%20reference%3A-%3CBR%20%2F%3E%3CA%20href%3D%22https%3A%2F%2Fsupport.microsoft.com%2Fen-us%2Foffice%2Finsert-mail-merge-fields-9a1ab5e3-2d7a-420d-8d7e-7cc26f26acff%22%20target%3D%22_blank%22%20rel%3D%22noopener%20noreferrer%22%3Ehttps%3A%2F%2Fsupport.microsoft.com%2Fen-us%2Foffice%2Finsert-mail-merge-fields-9a1ab5e3-2d7a-420d-8d7e-7cc26f26acff%3C%2FA%3E%3CBR%20%2F%3E%3CBR%20%2F%3E%3CBR%20%2F%3EFor%20futher%20Reference%20%3A-%3CBR%20%2F%3E%3CA%20href%3D%22https%3A%2F%2Fsupport.microsoft.com%2Fen-us%2Foffice%2Fuse-mail-merge-to-personalize-letters-d7686bb1-3077-4af3-926b-8c825e9505a3%22%20target%3D%22_blank%22%20rel%3D%22noopener%20noreferrer%22%3Ehttps%3A%2F%2Fsupport.microsoft.com%2Fen-us%2Foffice%2Fuse-mail-merge-to-personalize-letters-d7686bb1-3077-4af3-926b-8c825e9505a3%3C%2FA%3E%3CBR%20%2F%3E%3CBR%20%2F%3E%3CA%20href%3D%22https%3A%2F%2Fsupport.microsoft.com%2Fen-us%2Foffice%2Fvideo-mail-merge-507b5468-f771-485d-9ef0-27857168a266%22%20target%3D%22_blank%22%20rel%3D%22noopener%20noreferrer%22%3Ehttps%3A%2F%2Fsupport.microsoft.com%2Fen-us%2Foffice%2Fvideo-mail-merge-507b5468-f771-485d-9ef0-27857168a266%3C%2FA%3E%3CBR%20%2F%3E%3CBR%20%2F%3E%3CBR%20%2F%3E%3C%2FLINGO-BODY%3E
Occasional Visitor

I have a mail merge on headed paper and I want to save the letters individually.  I have managed to do this without the heading on the top but cannot get it to work with the heading.  Any help please.  Many thanks

1 Reply

Mail merge lets you create a batch of personalized letters where each letter is identical in layout, formatting, text, and graphics, except for personalized parts like the salutation.

For further reference, follow up on saving the file instructions here,
https://support.microsoft.com/en-us/office/use-mail-merge-to-personalize-letters-d7686bb1-3077-4af3-...

For the heading content, some editing might be required.

Reference page :- https://support.microsoft.com/en-us/office/insert-mail-merge-fields-9a1ab5e3-2d7a-420d-8d7e-7cc26f26...

Scroll down to add individual merge fields

Suggestions:-
Add individual merge fields
To include data like phone numbers or email addresses, you insert those merge fields specifically. Also, a merge field like First Name doesn't have to be part of an Address Block or Greeting Line. If you want to personalize a document by including your recipients' first names, insert the First_Name merge field on its own.

Click or tap where you want the merge field.

Choose the down-arrow under Insert Merge Field, and select a field.

Here select title it's visible in the photo mention in the link.

If you don’t see your field name in the list, choose Insert Merge Field.

Choose Database Fields to see the list of fields that are in your data source.

Choose Insert.