Can't make outline numbered headings

Occasional Visitor

Hi, 

 

i want to add numbers to my heading. However, when I try to modify my headings (Format > Numbering) I don't have the option to make outline numbered lists as I saw in many tutorials. I only have the option Numbering and Bullets.

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Can someone help?

 

Thanks,

Laurin

1 Reply

@Laurin1245 

 

Hi Laurin,

 

You are on the right track. Yes, you want to assign the numbering through your styles. However, this needs to be done through the Define New MultiLevel List dialog, not the Modify Styles dialog. For styles attached this way, you also control the left indents through the Define New MultiLevel List dialog.

 

If you use automatic paragraph numbering or bullets read Shauna Kelly's directions on numbering and bullets. Start with How to create numbered headings or outline numbering in Word 2007 and Word 2010. For large documents you must follow these directions or you will lose your hair!
(Mac version: https://www.brandwares.com/bestpractices/2016/06/outline-numbering-in-word-for-os-x/)

 

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This may seem a bit convoluted at first, but it really is not. Just follow the steps. Shauna Kelly's instructions use the built-in heading styles, but you can use any existing paragraph styles including your custom styles. There are, however advantages to using the built-in heading styles when you create a Table of Contents. Here are some more advantages: Why Use Word's Built-In Heading Styles? by Shauna Kelly Note, you can modify these built-in styles to look exactly the way you want. This is the only known way to have list numbering that survives editing and does not turn into what is known as "spaghetti numbering."

 

You want to do this even if what you want is a single-level list if you want the most control over your list.

Videos on this

 

The basic idea is that the numbering is set using the Define MultiLevel List dialog with each numbering level being attached to an existing paragraph style. Once you have this set up, you should not use the buttons for numbering in the Ribbon but rather apply the appropriate style for that level.

 

You can save a document with this as a template for future documents if you want so you will not need to do this every time.

 

Styles in a multilevel list, when properly set up, can be a part of a [Quick] Style Set or applied by a macro using the Organizer method.

 

If you are going to use the built-in list styles, start with the ones that say Heading 1, Heading 2, etc. Do any modification to Indents or the appearance of the numbering in the Define New MultiLevel List Dialog.

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A legacy alternative which provides very stable numbering is to use Sequence Fields. That was Word's original automatic numbering scheme and is very flexible, but is far from simple.