Tagging in SharePoint Online

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Occasional Contributor

Hi,

 

Is there a way to tag content, documents and pages in SharePoint Online? As I understand, the tagging and notes feature are retired by Microsoft, so we don't have built in option.

 

Any one implemented the tagging for documents, records and pages in any other way? 

 

Your suggestion is appreciated.

 

Thanks. 

2 Replies
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@Rizwan Ansari You can still use Enterprise Keywords option and that is the closest it can get, read more here, probably you have already

https://support.office.com/en-us/article/sharepoint-online-tags-notes-feature-retired-77851bd5-6d5e-...

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@Rizwan Ansari 

 

You're asking about metadata and there are LOTS of options, depending on what you're trying to do - all the way from enterprise level content management using enterprise keywords and content types all the way down to finding stuff on an individual library or site.

 

You'll need to understand the difference between enterprise managed metadata, site level metadata or library level metadata.

 

I use site level metadata tags applied to libraries and site pages all the time within individual sites as a way to make the site more searchable. It works particularly well with the highlighted content web part.

 

All tagging is 100% manual and cannot be mandated/required/forced on users. So using it requires rigor and discipline. It's definitely a case of garbage in, garbage out. So before you go to a lot of work and effort to implement some grand enterprise level controls, make sure you can support it and that the users will actually do it. Otherwise, it's a waste of time. It's why I stick to site level stuff that I can control.