Forum Discussion

Bee Lin Leau's avatar
Bee Lin Leau
Copper Contributor
Mar 25, 2017

How to control only "Assigned To" can approve/reject a task ?

Using SharePoint 2013, permission of task list is user A and user B have Contribute permission.   A task was "Assigned To" user A. How come user B can edit the task to approve/reject the task ?   ...
Permissions
Urszula Piecula's avatar
Urszula Piecula
Copper Contributor
Oct 01, 2018

HI Heiko,

 

I'm new user of sharepoint and I don't know many things:)

I have to preapare flow and during it I have to change permission for item (list item).

I tried to do it by using your instruction, but it seems not works as I expected.

User with contribute permission (all our employee have the same access) create item on list (list setings - user can see only documents created by him) . Flow is started directly after creation item, the first person is manager of this employee. And he received mail from flow, can accept or reject, but can't see this item on list. Inside mail from flow is link to this item and of course he isn't able to see it.

I thougt that if I use Plumsail solution will be possible grant access to item for manager, so he would be able to open item.

I used Plumsail and still manager can't open/see item.

Please let me know if this is possible to have such functionality?

Regards

Ula

Heiko Watz's avatar
Heiko Watz
Iron Contributor
Oct 01, 2018

Hi Ula,

 

I didn’t use plumsail with flow.

I used the older version with a SharePoint Designer workflow – and this works perfect.

But I should think it must work also with flow.

 

Do you set the permissions correctly?

Best way for this case is to remove all permission and then set the permission for the necessary people.

 

Is flow working without an error?

 

I don’t use flow, because in the meantime we have a better solution for Workflows.

  • Urszula Piecula's avatar
    Urszula Piecula
    Copper Contributor
    Oct 01, 2018

    Hi, thanx for your replay.

    Yes, workflow works correctly.

    I did exactly as you described. First delete permission, than grant to employee and manager (in one step, in two steps - because in one step didn't worked), after step with approval I restored permission.

    Lokks something like that:

    If you worked in SharePoint Designer you got functionality as I described in my previous post?

    Maybe my understanding is not correct?

    Regards

    Ula

    • Heiko Watz's avatar
      Heiko Watz
      Iron Contributor
      Oct 01, 2018

      I mean flow is running under your account.

      You are site collection admin?

      When you remove all permission then you remove your permission too.

      Try to not remove all permissions – remove only the default user permission. Leave your permission.

      But then flow I running into a failure.

       

      In SharePoint Designer I got the functionality you need.

      But there I can use special permission (site admin account) for the plumsail action.

       

      Sorry, I don’t have enough experience with flow.

      • Urszula Piecula's avatar
        Urszula Piecula
        Copper Contributor
        Oct 01, 2018

        Thank you once again:)

        Yes, I have admin rights to this site collection.

        I will try it once again, probably not only once:)

        I don't know how to remove only default permission. Maybe I'll contact with Plumsail, and hope they know how to solve it.

        Have a nice day.

        Regards

        Ula