Mar 02 2022 06:29 AM
Hi,
I use Project 4 Web. I acknowledge that I can upload project files into individual project tasks. I also know I can utilize the project equivalent via Power Apps to create Issue Lists, Risk Registry, etc.
What I am hoping to achieve is to utilize one platform to capture all project artifacts for each project, with eyes on archiving the complete project plan. Given that I utilize OneNote as a supplement to all my project work (I create a notebook for every project), I was wondering if there was a way to share my entire OneNote file within my organization. We are all part of the same 365 tenant. Rather than manually sharing each notebook individually, I was hoping to share my entire OneNote file so that everyone has access to my project notebooks, where I plan to upload floorplans, NDAs, MSAs, BOMs, invoices, etc., all aspects of project artifacts I want to capture for each project.
Does anyone know if this is possible? Or given my user case, can offer another solution?
Mar 02 2022 07:21 AM
Hello @BrianNeil3377 ,
Queries around access to OneNote files is probably better placed in the Office 365 community as you will probably get a quicker answer there: https://techcommunity.microsoft.com/t5/office-365/bd-p/Office365General
Alternatively, you can create a OneNote file per project and store this in the Team files associated with the project:
Then all users who have access to the Microsoft 365 Group associated to the Project will have access.
Paul
Mar 02 2022 07:25 AM
Mar 02 2022 08:25 AM
Mar 02 2022 10:05 AM
Mar 02 2022 10:20 AM
Hello @BrianNeil3377 ,
Yes once the project is associated to a Group - you will see the "Team files" option. This will take you the the collaboration space for that project - the SharePoint documents. A post can be seen below:
The term "Team" here is not related to Microsoft Teams, this is referring to the project team.
Paul