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Berto2033's avatar
Berto2033
Copper Contributor
Apr 26, 2023

MS Project Online - Providing Viewer Access for those without a License

Hello.   My team has MS Project for the Web - Plan 3. We are a PMO. Our PMO Team have licenses, but most of our stakeholders do not. We do want to give them access to our online project plans. We h...
Berto2033's avatar
Berto2033
Copper Contributor
May 01, 2023

Dale_HowardMVP - Thank you for the information. I have the setting correct now.

 

Team members have been set up as "User can be assigned as a resource."

I believe I am clear on your comment, "All of your PWA users will need licenses, including your stakeholders."

What I want is to set up people as Guests. Our rationale for purchasing Project Online in part was because it is advertised as allowing non-licensed "Guests" viewing access to project plans.  

 

https://support.microsoft.com/en-us/office/let-guests-see-your-project-in-project-for-the-web-81e1c210-74b2-4711-98ab-dea58f1b566b

 

I've tried to follow the steps in the article to no avail. It seems that I have set up someone as a Guest in Microsoft 365, not Project Online.

Dale_HowardMVP's avatar
Dale_HowardMVP
MVP
May 02, 2023
Berto2033 --

The article refers to setting up guests in the Project for the Web application. What you have set up is your Project Online application whose web-based user interface is known as Project Web App. Yes, I know the names are confusing. You can blame this on Microsoft Marketing.

So, are you planning on using Project Online or Project for the Web? Please confirm which one you want to use as I am confused about your plans.
  • Berto2033's avatar
    Berto2033
    Copper Contributor
    May 05, 2023

    Project Online. I'm basing that on this view...

     

    • Dale_HowardMVP's avatar
      Dale_HowardMVP
      MVP
      May 05, 2023
      Berto2033 --

      You cannot provide guest access to Project Online without providing an Office 365 license (Project Plan 3 or 5) and without creating a user account for your guest. You CAN provide guest access in Project for the Web, but that tool was WAY LESS features and functionality than you will find in Project Online. Sorry, but hope this helps.

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