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How Does Project Determine A Tasks Status in the Status Field

Frequent Contributor

Does anyone know how project determines whether a task's status is Late or On Schedule?  I have a task for example that is showing as "On Schedule", even though it's actual start was 7/20 opposed to its baseline start of 7/18, it is 75% complete, however its baseline finish was supposed to be 8/2.   The current Planned start and finish dates are 7/18-8/15.

 

So it would appear that project considers a task to be On Schedule not factoring in baseline dates? But current planned versus actual dates and % Complete?

2 Replies

@JBLT83 

I suggest you hover your mouse over the title on the Status field and then hit F1. That will bring up Project's help file. Type "Status" into the search bar and then select, Status (task field).

 

If you have further questions after reading the help file, let us know.

John

best response confirmed by JBLT83 (Frequent Contributor)
Solution
JBLT83 --

I would strongly encourage you NOT to use the Status field and the Status Indicator field to determine the schedule status of a task. If you read the documentation referenced by my colleague, John, you will see that these two fields will not help you.

Instead, you need to make sure you have baselined your project to capture the original starting schedule of each task. Then, as the project progresses and you are entering task progress, you can analyze variance using two built-in features in Microsoft Project.

First, apply the Tracking Gantt view. In this view, the red Gantt bars indicated the current schedule of Critical tasks, the blue Gantt bars indicate completed tasks and on-Critical tasks, and the gray Gantt bars represent the original Baseline schedule for every task. Compare the red and blue Gantt bars with their accompanying gray Gantt bars. You will be able to see if tasks are late and if you are dealing with schedule slippage.

Then, apply the Variance table and drag the split bar to the right edge of the Finish Variance column. The Finish Variance column will tell you whether each task is on schedule (0d of variance), late (positive number), or early (negative number). If you see positive numbers in the Finish Variance column, your project is slipping and tasks in your project are slipping. The numbers you see in this column tell you how much tasks and the project are slipping.

Hope this additional information helps.