How to see all tasks by all staff over all planner boards in one schedule
Our Events staff work in Microsoft Teams in a team called COMMUNITY EVENTS. Each event they organise is represented as a channel. Each channel has its own Planner board to list tasks to complete th...
Sharyn_Mayne or LeonPavesic after doing the copy can a task be added or updated in one of the 26 channels and the update is visible in the master plan?
We want to have each of our teams manage their own plans and tasks within those plans, but have a master view of all the plans for leadership to see in Charts.
So having a dynamic way to see the other Teams Planners (events/key task) roll up to single view is key.
Is my takeaway the only way to do that is w/third party applications? I've not looked at them to see $ associated.
Thanks again for quick response
Resources
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Each event they organise is represented as a channel. Each channel has its own Planner board to list tasks to complete th...","body@stringLength":"772","rawBody":"
Our Events staff work in Microsoft Teams in a team called COMMUNITY EVENTS.
Each event they organise is represented as a channel.
Each channel has its own Planner board to list tasks to complete that event.
There are 6 staff as team members and they are all doing different types of tasks inside the same Planner board.
There are currently 26 events going on, ergo 26 channels, 26 planner boards.
This team needs to see ALL the tasks across all 26 channels / planner boards in one calendar.
I cannot figure out how to do this.
Does anybody have any ideas please?
Also, if we were to create one team per event, rather than one channel per event, would that make achieving this overall calendar any easier?
Our Events staff work in Microsoft Teams in a team called COMMUNITY EVENTS.
Each event they organise is represented as a channel.
Each channel has its own Planner board to list tasks to complete that event.
There are 6 staff as team members and they are all doing different types of tasks inside the same Planner board.
There are currently 26 events going on, ergo 26 channels, 26 planner boards.
This team needs to see ALL the tasks across all 26 channels / planner boards in one calendar.
I cannot figure out how to do this.
Does anybody have any ideas please?
Also, if we were to create one team per event, rather than one channel per event, would that make achieving this overall calendar any easier?
Thanks
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Will let you know when i hear from them.","body@stringLength":"89","rawBody":"Hi Temmett - I have asked the team for feedback. Will let you know when i hear from 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With a strong track record, I deliver practical solutions to meet clients' needs.\r\n\r\nMy expertise spans Microsoft 365 services such as Office 365, Teams, Exchange Online, SharePoint Online, OneDrive for Business, and Power Platform. I hold certifications including Microsoft 365 Certified: Modern Desktop Administrator Associate, Microsoft Certified: Security Operations Analyst Associate, Microsoft 365 Certified: Teams Administrator Associate, and Azure Administrator Associate.\r\n\r\nI excel in identity and access management with Azure Active Directory, ensuring robust data security. Committed to staying current in the field, I continuously expand my skills to offer top-notch support.\r\n\r\nProficient in managing Microsoft 365 systems and Azure cloud services, I handle tasks like imaging, configuration, installation, and maintenance.","topicsCount":26,"kudosReceivedCount":513,"kudosGivenCount":512,"kudosWeight":1,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2023-03-08T01:15:37.475-08:00","confirmEmailStatus":null},"followersCount":19,"solutionsCount":308},"Rank:rank:32":{"__typename":"Rank","id":"rank:32","position":13,"name":"Silver Contributor","color":"333333","icon":null,"rankStyle":"TEXT"},"ForumReplyMessage:message:3861262":{"__typename":"ForumReplyMessage","id":"message:3861262","revisionNum":1,"uid":3861262,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:Planner"},"conversation":{"__ref":"Conversation:conversation:3856446"},"subject":"Re: How to see all tasks by all staff over all planner boards in one schedule","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:3861262"},"body":"
To see all tasks by all staff over all Planner boards in one schedule, you have 2 options:
- Option1: Combine Planner Boards into a Single Schedule 1. Create a new channel within the COMMUNITY EVENTS team called \"Master Calendar\" or a similar name. 2. In this new channel, add a new Planner tab. 3. Open each existing Planner board for the 26 channels, one at a time. 4. In each Planner board, go to the \"Board settings\" (the gear icon) and select \"Copy Plan.\" 5. Choose the option to \"Copy Plan to an existing Office 365 group or team\" and select the \"Master Calendar\" channel as the destination. 6. Repeat steps 3-5 for all the Planner boards, copying them to the Master Calendar channel. 7. Once all Planner boards are copied, you will have a single Planner board in the Master Calendar channel that includes all tasks from the 26 events. 8. You can now view all tasks in one schedule by navigating to the Master Calendar channel and accessing the Planner tab.
- Option 2: Use a Third-Party Integration (Zapier, Asana, Trello, Monday.com, ...)
Regarding the question about creating one team per event instead of one channel per event, it would not make achieving the overall calendar any easier. In fact, it may complicate the process further as you would need to manage multiple teams and their associated Planner boards separately.
Overall, Option 1 provides a consolidated view of tasks from all 26 events in one Planner board within the Master Calendar channel. This approach allows you to maintain a single workspace while still tracking tasks across different events.
Kindest regards
Leon Pavesic
","body@stringLength":"1976","rawBody":"
Hello ,
To see all tasks by all staff over all Planner boards in one schedule, you have 2 options:
- Option1: Combine Planner Boards into a Single Schedule 1. Create a new channel within the COMMUNITY EVENTS team called \"Master Calendar\" or a similar name. 2. In this new channel, add a new Planner tab. 3. Open each existing Planner board for the 26 channels, one at a time. 4. In each Planner board, go to the \"Board settings\" (the gear icon) and select \"Copy Plan.\" 5. Choose the option to \"Copy Plan to an existing Office 365 group or team\" and select the \"Master Calendar\" channel as the destination. 6. Repeat steps 3-5 for all the Planner boards, copying them to the Master Calendar channel. 7. Once all Planner boards are copied, you will have a single Planner board in the Master Calendar channel that includes all tasks from the 26 events. 8. You can now view all tasks in one schedule by navigating to the Master Calendar channel and accessing the Planner tab.
- Option 2: Use a Third-Party Integration (Zapier, Asana, Trello, Monday.com, ...)
Regarding the question about creating one team per event instead of one channel per event, it would not make achieving the overall calendar any easier. In fact, it may complicate the process further as you would need to manage multiple teams and their associated Planner boards separately.
Overall, Option 1 provides a consolidated view of tasks from all 26 events in one Planner board within the Master Calendar channel. This approach allows you to maintain a single workspace while still tracking tasks across different events.
Kindest regards
Leon Pavesic
","author":{"__ref":"User:user:1767394"},"isEscalated":null,"postTime":"2023-06-30T17:24:36.606-07:00","parent":{"__ref":"ForumTopicMessage:message:3856446"}},"ForumReplyMessage:message:3867943":{"__typename":"ForumReplyMessage","id":"message:3867943","revisionNum":1,"uid":3867943,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:Planner"},"conversation":{"__ref":"Conversation:conversation:3856446"},"subject":"Re: How to see all tasks by all staff over all planner boards in one schedule","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:3867943"},"body":"Just for your information Leon, the Marketing team has tried your suggestion and it works. Thanks so much!","body@stringLength":"106","rawBody":"Just for your information Leon, the Marketing team has tried your suggestion and it works. Thanks so much!","author":{"__ref":"User:user:462511"},"isEscalated":null,"postTime":"2023-07-06T20:33:11.215-07:00","parent":{"__ref":"ForumReplyMessage:message:3861262"}},"ForumReplyMessage:message:3880354":{"__typename":"ForumReplyMessage","id":"message:3880354","revisionNum":2,"uid":3880354,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:Planner"},"conversation":{"__ref":"Conversation:conversation:3856446"},"subject":"Re: How to see all tasks by all staff over all planner boards in one schedule","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:3880354"},"body":"
Sharyn_Mayne or LeonPavesic after doing the copy can a task be added or updated in one of the 26 channels and the update is visible in the master plan?
We want to have each of our teams manage their own plans and tasks within those plans, but have a master view of all the plans for leadership to see in Charts.
","body@stringLength":"739","rawBody":"
or after doing the copy can a task be added or updated in one of the 26 channels and the update is visible in the master plan?
We want to have each of our teams manage their own plans and tasks within those plans, but have a master view of all the plans for leadership to see in Charts.
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How to see all tasks by all staff over all planner boards in one schedule","moderationData":{"__ref":"ModerationData:moderation_data:4080465"},"body":"
Sharyn_Mayne did you get feedback on this? I don't see response
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I did speak to a MS tech and they said it cannot currently be done and I should submit a user voice request.
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So having a dynamic way to see the other Teams Planners (events/key task) roll up to single view is key.
Is my takeaway the only way to do that is w/third party applications? I've not looked at them to see $ associated.
Thanks again for quick response
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