Nov 22 2016 10:34 AM
Nov 22 2016 10:34 AM
If I was to use Planner as my full "To Do" tool then I would also have tasks that are just associated with me, being an employee that have nothing to do with a project or team. It allows you to create a "Plan" and I could call it "MyTasks" - but it creates a whole O365 Group- email acct, and TEam site and everything - which is completely unnecessary, and would immediately get completely out of hand as system admin. Can you imagine 2000 employees all creating a "My Tasks" - the O365 Groups administration would be a nightmare overnight.
Anyone hear anything about trying to solve for this?
Nov 22 2016 01:41 PM
Nov 22 2016 03:11 PM
I saw the same issue as we started to look at Planner as a simple task management tool.
Really, the issue is much bigger (you got to the same conclusions I did) in that without controls put in place, any employee can create a Group (that in turn creates a Site, Planner, Teams and eventually a Yammer Channel).
We run a report on a weekly basis to look for these objects that have only 1 member. We created a policy for the business that these tools are not for individual use and IT will actively remove them (yes, we have an exception process).
It comes down to one of two philosophies:
1. IT is not involved in the creation or maintenence of Groups, this is a business tool owned by the business and used within the policies and guidance set for (with IT there as a consultant).
2. IT is the owner of the Group creation process and the Business subits requests for Creation and Change. IT can limit who can create Groups (using Powershell), so this "burden" could be shared with a limited few.
I highly recommend that you understand how your business operates first, work with stakeholders and then generate a guidance document on how you will proceed. Without doing this, you will either have a mess to manage or will upset the business as a blocker to "improvement".
Nov 30 2016 08:50 AM
Jul 06 2018 06:04 AM
Does anyone got answer?
i just need to have own planner and not via groups
Apr 08 2019 08:54 AM
@Theebhan Theebhan Not sure if this helps, but a possible policy pattern could be as follows:
For example, I have a group named Development. We also have a plan called Development for any shared tasks. Each individual developer has a Plan named after them that is part of the Development group. This allows individual developers to have their own plan without creating a group per developer. The added benefit is that the developers can still share their personal tasks or move them to another plan if they escalate to others.
Alternatively, if you have Exchange Online, your users can now utilize Microsoft To Do for their personal tasks (todo.microsoft.com).
Jul 15 2019 06:48 PM
@Jill McDevitt Agreed. I have tasks I need to complete which I either don't want or can't allow to be visible to all team members. Two, scratch that, three options would be ideal for me.
The idea of having to use a different tool for personal task management vs. team task management seems odd when I have a perfectly good tool already.
Jul 30 2019 05:30 AM
@Shane_HillTotally agree - why should I NOT be using a useful and reasonably functional tool for my personal tasks just because someone linked it to the Outlook groups and now it's an administrational mess? Yes, I do understand that its focus is on team tasks, but -as you said - there are always tasks that are not relevant to any of my teams and I don't appreciate being told that I have to use the VERY basic ToDo list. That's kind of "Back to the 90s" in terms of task management. So, back to Trello, I guess ...
Aug 02 2019 09:48 AM
Sep 07 2020 07:17 AM
I am looking exactly for the same. I would like that each user could be able to use a planner for himself.