Introducing suggested attachments in Microsoft Planner

Published Jul 13 2021 07:00 AM 1,490 Views
Senior Member

We’ve all had the frustrating experience of not being able to find a file that we want to attach to an email or share with a colleague. Microsoft Planner can help reduce that frustration with the introduction of suggested attachments. Now, when you want to add attachments to a task, Planner will show you a list of related files for you to select from. No more hunting through your folders, servers, or cloud storage to find the right file to attach.

 

Suggested attachments help keep the items your team needs to complete the task is in one place. Specifically, suggested attachments shows you a list of files that are based on the title and description of your plan and task, as well as the members assigned to the task and files that have been shared with you. We built this feature to save you time and reduce frustration.

 

Adding a suggested attachment to your task is easy:

 

  • Open Planner for the web from https://tasks.office.com.
  • Select the desired plan from your list of Favorites or Recent plans in the Planner hub.
  • Open a task.
  • Scroll down to the bottom of the task to find the Suggested attachments section.
  • Select Add next to the file you'd like to attach. (Pro tip: You can also select the three dots to the right of the file name (...) that appear on hover to open the file or copy a shareable link.

 

Once the file is attached to the task, you can choose other actions such as edit the text to display, remove the attachment, or select Show on card to add the file as a preview to the task. If you don't see the file you want to attach in the suggested attachments list, you can still add it by clicking on Add attachment in the task.

 

Suggested attachments.png

 

The suggested attachments feature is currently available in Planner for the web.

 

As always, we welcome your suggestions for making Planner an even better experience. Feel free to leave a comment below with your feedback or ideas. And keep checking our Tech Community Blog for the latest Planner updates.

4 Comments
New Contributor

Did anybody ask for this?

 

Meanwhile ten thousand of users on UserVoice are asking for a way to mention colleagues and better notification options.

When is it coming?

nmollet_tmsm_0-1626188747855.png

 

Occasional Visitor

I really like this feature.  I'd love it more if one of the default options was some of the MS Teams' channel files.  Usually, these are cross-linked as Sharepoint files, but only if I've synced that folder. 

Occasional Visitor

And if we don't want other people monkeying around in our tasks, possibly adding documents that are incorrect? Or adding documents that aren't yet ready to be added? Please institute a way to disable this feature. As the owner of the task, I don't want this feature available to others.

Contributor

I'm confused.  I don't understand. 

You're doing this, and meanwhile you can't address the Uservoice requests, including the most requested item from 2016 that was apparently "one of our top asks" and "high on our backlog" back in 2019 ? 

We can't edit comments, which should have been basic functionality from day one.  Really, @PlannerTeam, you can't figure out how to implement editing?

We can't do reoccuring tasks, despite the fact that it's the most requested Uservoice item, the request is 5 years old and it's been on the backlog (apparently) for at least 2 years?!   And it goes on. 

Do you guys ever bother checking uservoice?  What's the point then?   I've said this before and will say it again.  Do us all a favour, fire the entire planner team and start over.  Or go buy someone like ClickUp, Infinity or Notion and start over from there.  But for god's sake @PlannerTeam recognize that what you're doing now doesn't work.
August 2019 - "still high on our backlog"August 2019 - "still high on our backlog"

 

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Last update:
‎Jul 12 2021 02:32 PM
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