Forum Discussion
"Outlook for Windows: Signature cloud settings" - more detailed functionality description?
Pawel Jarosz Well, for a feature still being in development stage as per the roadmap I think that Mr Redmonds article pretty much gives you an idea about it. As for supported versions there's always "first versions supported" with more to follow.
For the record it's not only signatures
https://support.office.com/en-us/article/outlook-roaming-options-f5ed5b9b-2df8-4c2d-aed3-d90bb14e5a59?ui=en-US&rs=en-US&ad=US
The roadmap
https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=63037
When this will happen
- We will begin rolling this out to Microsoft 365 Monthly Channel, Targeted, in late May. (This is Insiders Slow Channel which will soon be called Microsoft Beta.)
- We expect to roll this out to the Monthly Channel, Production, in late June.
I have following issue:
We have 5 users with their own mailbox in the outlook app. They also share a mailbox. Before this roll out they were able to send mail with their own specific signature from that shared mailbox. Probably because it was locally stored. Now it seems I can only assign one signature to this shared mailbox. Other users see the signature of the user who last assigned his/her signature to this mailbox. Very annoying. Do you have any idea how to fix this? Disable this feature on all PC's from users who are impacted?
Kind regards,
I rolled it out for all of our users with help of our logon script, as we all have more than one signature.
But I suppose you could just create a new OU in "Active directory Users and Computer", move the affected users in it, and apply a new Group Policy to this new OU, which will simply start a script changing the registry key.
Here is what I did:
- I changed the registry entry on my computer and exported the key in a .reg file, deleting all the other entries but the "DisableRoamingSignatures" entry.
- Then I copied the file into the netlogon folder on the Domain Controller
- afterwards I added following line in our logon script: reg import %logonserver%\netlogon\Outlookkey.reg wheras you replace "Outlookkey.reg" with what ever you named the exported .reg key.
and done. Next time one of your user logs in, all the Signatures in Outlook will be available again, unfortunately plus the ones that got already synced into the cloud. They will show up as new Signatures as well and can just be deleted.
Cheers Chris
- Thanks Chris,
We only have 5 users with more than one signature. So I can modify there registry manually. Or do I realy need to do this via our domain controller? I'm kind of noob in this.
Kind regards,
Hendrik- Of course, you can do this manually. You can just copy the exported .reg file onto the users computer and excecute it there. If it is just 5 users, it would be an overkill to implement the steps mentioned obove.
- I found a .reg file online. This wil only create a new key.
[HKEY_CURRENT_USER\SOFTWARE\Microsoft\Office\16.0\Outlook\Setup]
"DisableRoamingSignaturesTemporaryToggle"=dword:00000001
This does not delete the other entries you mentioned previously. I will test this first before I delete other entries.
Regards,
Hendrik