Forum Discussion
Permanently delete junk mail that has certain subject words
I want to permanently delete mail that arrives with certain words in the Subject header (ie sex. Tinder,
debt, loan erectile etc), however this does not work if the mail is already being treated as junk by Microsoft as it never reaches the inbox and rules only apply to the inbox.
How can I get outlook to permanently delete some but not all junk mail ?
4 Replies
Hi Lorne54,
To permanently delete specific types of junk mail that are not caught by the default filters, you can set up a rule that handles these emails before they're classified as junk. Here's how you can do that:
Create a New Folder:
- In Outlook, right-click on your email account and choose "New Folder." Name it something like "Custom Junk."
Create a Rule:
- Go to the "File" tab and click on "Manage Rules & Alerts."
- Click "New Rule."
Start from a Blank Rule:
- Choose "Apply rule on messages I receive" and click "Next."
Set Conditions:
- In the "Which condition(s) do you want to check?" section, select "from people or public group" if you want to target specific senders or "with specific words in the recipient's address" to look for specific words in the email address.
- Follow the on-screen instructions to define your specific criteria. For example, you can add conditions to look for specific words in the subject line.
Specify the Action:
- In the "What do you want to do with the message?" section, select "move it to the specified folder."
- Then, click on the underlined "specified" link to choose the "Custom Junk" folder you created in step 1.
Add Exception (Optional):
- You can add exceptions if necessary, for instance, to ensure that not all emails with those specific words are deleted.
Finish Rule Setup:
- Give your rule a name, and make sure the rule is enabled. Click "Finish" to complete the rule setup.
This rule will move emails that meet the specified conditions to the "Custom Junk" folder. Since these emails will not be classified as junk by Outlook's built-in filtering, you can then manually review and permanently delete them from the "Custom Junk" folder. This way, you have more control over which emails are permanently deleted.
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Kindest regards,
Leon Pavesic
(LinkedIn)- Thanks for the effort but I already have rules to permanently delete the messages I do not want that were set up as you describe but the issue is the rules only execute on mail that is not filtered automatically as junk by outlook. Rules set up like this are only applied after the mail is received but if outlook thinks the mail is junk it never reaches the inbox and goes straight to the junk folder and is treated as not received. I am trying to auto delete mail that I know I do not want but still get junk mail that might be something I do want.
- Use this freeware: https://ivasoft.com/deleteitemsinjunkfolderflow.shtml as a base and modify it according your needs,
