Outlook rules - if/and/or statements?
Hi, isn't it about time outlook upgraded their rules so that you didn't have to create separate rules for incoming and out going messages? Having to create 2 rules every time i want an email to and...
Forum Discussion
I'd like to have the ability to create a rule with OR for example:
move all emails with [Confluence] OR (confluence) in Subject to some folder.
Now I should create 2 separate rules with Subjects.
Another example, my company sends internal news emails time after time, so I'd like to move all these emails in some specific folder and mark as read. Again is it close to 5 Subjects == 5 rules.
Github notifications, I'd like to route them by projects, like important/not important, again each project == 1 rule.
Now I have ~20 rules, and this is not the end 🙂
If I understood correctly, if I add a few strings in a subject, it will be AND, so rule will work only if all these strings will be there
In fact there is OR:
- Hi krutilkoa, if you are running your Outlook against Exchange online (Office 365), consider using a Power Automate flow instead of 15 or 30 rules.
- Hi Victor, or works on a specific condition, but if you want to specify more than one condition its always AND, e.g I want to say move messages from specific people(no proplem using or for several people) but then want to add another condition that says OR with specific words in subject. This does not seem possible without creating additional specific rules just for those keywords.
It's amazing to me that mail rules have been around for a very long time, since maybe outlook 2003, but you cannot create an OR statement, only and AND statement when creating conditions for a rule. This seems like it would be very basic logic to code. Very tedious to have to create multiple rules to satisfy OR conditions.
Victor_IvanidzeThis (see image) is not a solution, because it only allows you to do an OR with multiple values of the same field, but you can't OR between different fields, like From Bob OR Subject contains "sales."
- Thanks. I use the new UI desktop client, it doesn't have these options but has other similar ones. Also, I'd like to mention that the old UI has a different interface with rules, and it has "is" or "contains" for From/Subject/etc. So as a workaround I can switch to the old UI, make rules and switch back.
- What client do you mean? My screenshot shows Outlook for Windows.
I guess you are running Outlook for Mac 😉 Victor_Ivanidze Yes, for Mac.
- Sorry I know almost nothing about Outlook for Mac.
Looks like you met a limitation of MS client software. - You are correct, but IMHO to have 2 simple rules is better than having one comlpex rule.
Victor_Ivanidze yes I guess its personal preference
