Forum Discussion

kevjackson's avatar
kevjackson
Brass Contributor
Dec 18, 2019

Outlook rules - if/and/or statements?

Hi, isn't it about time outlook upgraded their rules so that you didn't have to create separate rules for incoming and out going messages? Having to create 2 rules every time i want an email to and...
oleksiikrutilko's avatar
oleksiikrutilko
Copper Contributor

It is very disappointing that Outlook doesn't have this basic feature. Even mail servers from 90th have it. Right now it is only AND statement. So if you need to do something with emails like moving in a folder emails from 2 senders, you can't do email1 OR email2, you must create 2 rules.
Also, you can't use something like "do something with emails from addresses *@some.com", only specify the particular address. (SOLVED) 

It is possible via "Keywords -> Sender Address Includes"

Victor_Ivanidze's avatar
Victor_Ivanidze
Bronze Contributor
Jun 09, 2021

Hi oleksiikrutilko,

 

1)  why do you compare "mail servers from 90th" with email client?

 

2)  your statement

Also, you can't use something like "do something with emails from addresses *@some.com", only specify the particular address.

is wrong.  Did you ever see "with specific words in the sender's address" condition? 

 

 

 

 

  • oleksiikrutilko's avatar
    oleksiikrutilko
    Copper Contributor
    Jun 09, 2021
    Hi. Thanks for the fast answer.
    1. I assume that rules should be applied on the server side. If no, why does the desctop client load rules ~3-5 sec? If I'm wrong, client and server have different rules, can I create rules on server side with more advanced conditions?
    2. I agree, there is such condition "Keywords -> Sender Address Includes", I've missed this because I tried to find it under "From" field.
    • Victor_Ivanidze's avatar
      Victor_Ivanidze
      Bronze Contributor
      Jun 09, 2021

      Hi again oleksiikrutilko,

      please explain in details what exactly you are trying to achieve and I'll try to suggest something. 

      • oleksiikrutilko's avatar
        oleksiikrutilko
        Copper Contributor
        Jun 09, 2021

        I'd like to have the ability to create a rule with OR for example:
        move all emails with [Confluence] OR (confluence) in Subject to some folder.
        Now I should create 2 separate rules with Subjects.
        Another example, my company sends internal news emails time after time, so I'd like to move all these emails in some specific folder and mark as read. Again is it close to 5 Subjects == 5 rules.
        Github notifications, I'd like to route them by projects, like important/not important, again each project == 1 rule.
        Now I have ~20 rules, and this is not the end 🙂

        If I understood correctly, if I add a few strings in a subject, it will be AND, so rule will work only if all these strings will be there

Resources