disable the delete option form the outlook

Copper Contributor

Is there a way to disable the delete option form the outlook and prevent the employees in the company from deleting the emails (inbox/sent) ?

Thank you 



2 Replies


In Microsoft Outlook, there is no built-in feature to completely disable or remove the delete option for emails. However, you can consider implementing some alternative approaches to restrict or minimize the ability to delete emails within your organization. Here are a few suggestions:

  1. Retention Policies: Implement retention policies at the organizational level to automatically retain and archive emails for a specific period of time. This ensures that emails are preserved and cannot be permanently deleted by employees.
  2. Folder Permissions: Adjust the folder permissions in Outlook to restrict delete permissions for specific folders, such as the Inbox or Sent Items. This can be done by modifying the folder properties and setting appropriate permissions for different user groups.
  3. Email Archiving: Set up an email archiving solution that automatically captures and stores a copy of all incoming and outgoing emails. This ensures that emails are preserved even if an employee attempts to delete them from their mailbox.
  4. Legal Hold: In certain cases, you may need to place legal holds on specific mailboxes or user accounts to prevent the deletion of emails. This is typically used in legal or compliance-related scenarios where email retention is critical.

It's important to note that implementing restrictions on deleting emails should be done carefully, considering legal, compliance, and business requirements. It's recommended to consult with your organization's IT department, Exchange administrators, or legal counsel to determine the most appropriate approach based on your specific needs and regulatory obligations.

Additionally, educating employees about email retention policies, proper email management practices, and the importance of preserving important emails can help create a culture of responsible email use within the organization.The text and the steps are the result of various AI's put together.


My answers are voluntary and without guarantee!


Hope this will help you.

Can you please provide me with steps and procedures to implement the Retention policies?
Thanks for your support, I appreciate it