Outlook has now an improved hybrid meeting experience which gives you more options on how to manage and organize your meetings. This improved experience adds an option to mark an event as an in-person event, with this meeting organizers can request in-person attendance and attendees can RSVP confirming if they can indeed participate in person or if they can only make it virtually.
You will start seeing this this feature first in the new Outlook for Windows and the web experience in late March 2024.
Organize a meeting and request in-person attendance
Many meetings are set up in a hybrid environment but sometimes it might make sense to ask people to attend in person. When organizing a meeting, the organizer can mark the meeting as in-person by selecting the In-Person event toggle next to the location field.
Although the organizer is marking the event as "in-person", they can also add a Teams meeting for those people who are not able to make it into the office and still want to participate.
Respond (RSVP) to a meeting invite with in-person request
When someone receives a meeting invite marked as an in-person event, they will now see an additional option when RSVPing "Yes" - instead of just one "Yes" option, you will now see three. Choose "Yes, in-person" if you plan to attend the meeting in-person as requested by the organizer, "Yes, virtually" if you would like to attend, but cannot make it in-person, or select "Yes" - with no attendance mode information - in case you prefer to confirm participation, but not disclose how you will attend.
Track in-person responses
As attendees respond to an in-person request, the organizer can track responses in the tracking pane, which displays each person's attendance preference along with their response.
If you want to follow the status of this feature, you can keep track of it in the Microsoft 365 roadmap.
We hope this feature will improve your hybrid meeting experience, make managing your calendar easier, and help with your time management tasks.
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In Outlook you can now request in-person attendance and track which attendees can attend in-person or virtually
\n
\n
\n
","body":"
Outlook has now an improved hybrid meeting experience which gives you more options on how to manage and organize your meetings. This improved experience adds an option to mark an event as an in-person event, with this meeting organizers can request in-person attendance and attendees can RSVP confirming if they can indeed participate in person or if they can only make it virtually.
\n
\n
\n
You will start seeing this this feature first in the new Outlook for Windows and the web experience in late March 2024.
\n
\n
Organize a meeting and request in-person attendance
\n
Many meetings are set up in a hybrid environment but sometimes it might make sense to ask people to attend in person. When organizing a meeting, the organizer can mark the meeting as in-person by selecting the In-Person event toggle next to the location field.
\n
\n
Although the organizer is marking the event as \"in-person\", they can also add a Teams meeting for those people who are not able to make it into the office and still want to participate.
\n
Respond (RSVP) to a meeting invite with in-person request
\n
\n
When someone receives a meeting invite marked as an in-person event, they will now see an additional option when RSVPing \"Yes\" - instead of just one \"Yes\" option, you will now see three. Choose \"Yes, in-person\" if you plan to attend the meeting in-person as requested by the organizer, \"Yes, virtually\" if you would like to attend, but cannot make it in-person, or select \"Yes\" - with no attendance mode information - in case you prefer to confirm participation, but not disclose how you will attend.
\n
\n
\n
\n
\n
\n
Track in-person responses
\n
\n
As attendees respond to an in-person request, the organizer can track responses in the tracking pane, which displays each person's attendance preference along with their response.
\n
\n
\n
\n
If you want to follow the status of this feature, you can keep track of it in the Microsoft 365 roadmap.
\n
We hope this feature will improve your hybrid meeting experience, make managing your calendar easier, and help with your time management tasks.
\n
\n
Cheers!
\n
\n
","body@stringLength":"4740","rawBody":"
Outlook has now an improved hybrid meeting experience which gives you more options on how to manage and organize your meetings. This improved experience adds an option to mark an event as an in-person event, with this meeting organizers can request in-person attendance and attendees can RSVP confirming if they can indeed participate in person or if they can only make it virtually.
\n
\n
\n
You will start seeing this this feature first in the new Outlook for Windows and the web experience in late March 2024.
\n
\n
Organize a meeting and request in-person attendance
\n
Many meetings are set up in a hybrid environment but sometimes it might make sense to ask people to attend in person. When organizing a meeting, the organizer can mark the meeting as in-person by selecting the In-Person event toggle next to the location field.
\n
\n
Although the organizer is marking the event as \"in-person\", they can also add a Teams meeting for those people who are not able to make it into the office and still want to participate.
\n
Respond (RSVP) to a meeting invite with in-person request
\n
\n
When someone receives a meeting invite marked as an in-person event, they will now see an additional option when RSVPing \"Yes\" - instead of just one \"Yes\" option, you will now see three. Choose \"Yes, in-person\" if you plan to attend the meeting in-person as requested by the organizer, \"Yes, virtually\" if you would like to attend, but cannot make it in-person, or select \"Yes\" - with no attendance mode information - in case you prefer to confirm participation, but not disclose how you will attend.
\n
\n
\n
\n
\n
\n
Track in-person responses
\n
\n
As attendees respond to an in-person request, the organizer can track responses in the tracking pane, which displays each person's attendance preference along with their response.
\n
\n
\n
\n
If you want to follow the status of this feature, you can keep track of it in the Microsoft 365 roadmap.
\n
We hope this feature will improve your hybrid meeting experience, make managing your calendar easier, and help with your time management tasks.
\n
\n
Cheers!
\n
\n
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In Outlook you can now request in-person attendance and track which attendees can attend in-person or virtually
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Do the recipients of the Outlook invite have to have the NEW Outlook to respond to the NEW options, Yes, in person and Yes, virtually?
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I just came to provide some feedback, it'd be great if we could specify if it is a Virtual/Online Only, Hybrid or In-Person event.
I want the options for Hybrid to show the attendance options, but not for Virtual/Online or In-Person.
If Hybrid it'd be great if you could set a room/In-Person limit so as people are responding they know if there is room left for them in the proposed meeting space
i.e. so for a 4 seat room set a 3 person room limit, so first 3 people responding In-Person get a seat (plus organiser), following people can only respond as Virtually but can let the organiser know they want to attend in person if another room can be booked.
I see limited value in the current implementation that I'd use it as I don't want to dictate as an In-Person event, but I do want to know how many are attending in person.
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It's a long awaited feature, however, it adds no value if a number of invitees are still on the previous version of Outlook. Happy to be corrected of course...
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Hi Giovanni! I'm not sure if this is the place but can I request a way to edit which response options are available to invitees?
There are a large number of meetings that take place at our company that are exclusively in-person meetings. Examples include technical planning discussions, workshops and social/cultural events where invitees need to be physically present to attend.
It has been confusing for staff when an in-person event is made (with the Teams meeting option turned off) and there is still an option to accept with virtual attendance. This can lead staff to being confused about whether the event does actually cater to virtual attendance (even though it does not).
I think you need to differentiate between in-person and virtual events in the future. In the meantime, are you able to let the organiser remove the \"Yes\" and \"Yes, virtually\" options?
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DannyArya, not really. If the attendee chooses \"Yes\", the attendance mode/location will be empty, similarly to what happens with the main response value when the attendee does not respond.
Response = Yes | No | Maybe | <empty> (empty is when the attendee did not respond)
\n
Attendance mode (location) = in person | virtually | <empty> (empty is when the attendee did not disclose the location)
\n
\n
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Rj__M If you click \"Yes\" then it is taking as \"In-Person, Yes\" value.
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Yes, AndresGorzelany , the classic Outlook for Windows desktop app.
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Giovanni I guess that with \"Legacy New Outlook\" you meant Classic Outlook, right?
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IPE is going to be released first on (1) Outlook on the Web and (2) the New Outlook for Windows desktop app. We will then evaluate extending these new functionalities (fully or partially) to other clients, with Mobile and Mac probably at the top of the list. I have to be honest with you: there is no current plan to provide this feature on the legacy New Outlook for Windows desktop app; plans can always change, but we cannot promise anything at the moment.
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Yes, you are right, it is usually a good idea to expose functionalities so they can be leveraged by a larger number of users in different endpoints, including non-Outlook endpoints.
\n
\n
However, at this time, we are still focused on the initial release of these new functionalities with a restricted scope of surfacing them only on Outlook on the Web and the New Outlook for Windows desktop app. At this moment, I have no ETA to share with you regarding when we will expose it via the Office JS API.
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