Forum Discussion
Confusing-Sharing
The "get a link" is there for a more convenient way to be able to get access to the file, regardless if the audience is an individual or a group.
The main difference is that if you choose to share the file individually and that person wants someone else to access it - they have to come back to you to share it to that other person. Whereas the "get a link" method means anyone can simply pass the link around to others without involving you.
See my post above with screenshot. I did do that, I chose 'share' picked one person (in my domain) and when I look at the file info in OD4B I see that it's a link that 'anyone' (if they get the link) can edit. What caused that behavior?
I just tried again and when I select a file and select 'share' I am presented with the dialog box below. I shared with one person (user5) but it still states anyone with this link can edit. I am assuming that behavior got set somewhere else and I now need to change this every time prior to sharing? It's not a big deal to change it but if I accidently forget, I have, in effect, shared the file for editing with anyone who gets the link correct?
Hi Mark.
I will try to help:
- Get link - Use this when you you simply want to get a link to use afterwards at your leisure, sending it to people by email or other ways that you prefer. In principle the link you get is not tied to any person and is reusable as many times as you want.
There are three types of link that you can select:
- Only specific people - only people that already have the correct permissions (at the moment when the link will be used...) will be able to access the item using such link. (Now you can also add such people on the fly in the side pane.)
- Anyone with this link - everyone in the world (i.e. without authentication) will be able to access the item using such link.
- Only people in My Company - everyone in the Company will be able to access the item using such link. - Share - Use this when you want to generate a link and at the same time send it to someone. Depending on the type of the link, it can be tied to a specific person (the recipient of the email) or not (see herein).
There are three types of link that you can select:
- Only people in the To: line - only the email recipient will be able to access the item using such link.
- Anyone with this link - everyone in the world (i.e. without authentication) will be able to access the item using such link. (Also if you are sending it specifically to someone.)
- Only people in My Company - everyone in the Company will be able to access the item using such link. (Also if you are sending it specifically to someone.)
You have already discovered how to change the type of link on the fly (i.e. clicking on the rather obscure hyperlink).
You can change the default type of link in the ODFB admin center.
Hope it helps...
Hi Sal, and thank you. So, the only way to change the behavior I posted in the screenshot is on the Admin side? Again, I selected 'share' (one document) and I added one person (domain user), however, as you see, the link it produced states anyone with the link can edit, as default behavior. As you said, I can change it on the fly but you have to "rememember" to do so. If I want the default behavior to only share with that person(s) with the ability to read unless changed, is there a specific in the Admin side? One you go into the Admin piece for OD4B, it gets confusing really quick with all of the seemingly "mix and match" options. My goal is to allow people to select "share" and then select people to share with and make them change the default read-only permissions to edit. As of now the default is anyone with link can edit.
- Get link - Use this when you you simply want to get a link to use afterwards at your leisure, sending it to people by email or other ways that you prefer. In principle the link you get is not tied to any person and is reusable as many times as you want.
