How to set sharing setting in this situation

New Contributor

My situation is as follows:

 

  1. I have my business OneDrive account.

  2. I have a fixed # of known users to share multiple files. These users may not have MS accounts.

  3. I want these users to have access to multiple files in my account when I share them

  4. But I do not want to go through settings each time

 

How can one set a sharing setting in this situation? 

4 Replies

You're not likely to get a pleasing answer to this as your request is beyond the normal scope of a OneDrive account. Your situation is better addressed by SharePoint where you can utilise groups to manage permissions.

I agree with @MikeWWW. If you are going to constantly share files with multiple individuals, I would create a Team or a SharePoint site to house these files. Then just share out the site or add as Team members.

If you are specifically looking at OneDrive, another option would be to create a folder in OneDrive and just share out the folder to the users. Then just upload the files to the shared folder. Just as a precaution with OneDrive though... if you leave the organization, the files do too.
>I would create a Team or a SharePoint site to house these files. Then just share out the site or add as Team members.

Is this article

https://learn.microsoft.com/en-us/sharepoint/customize-sharepoint-site-permissions

?
If you are looking to create your own groups and permission levels in a SharePoint site, the link you provided works. However, if you are looking to just share a site out and have owners, members, and visitors, then I would use this link: https://support.microsoft.com/en-us/office/share-a-site-958771a8-d041-4eb8-b51c-afea2eae3658

I recommend using the out of the box SharePoint groups and/or O365 group for permissions. Unless you have a use case to in the site which requires customization of groups and permission levels.