Mastering Teams for Nonprofits: Adding Guests, Members & Team Picture Made Easy

Nonprofits often rely on effective collaboration to achieve their goals. Microsoft Teams offers several features that can help streamline communication and teamwork. In this article, we'll explore how to add guests to a team, change the team picture, and manage requests to join a team.

Adding Guests to a Team

Inviting external guests to your team can be a great way to collaborate with volunteers, partners, and other stakeholders. Here’s how you can add guests to your team:

1. Navigate to the Team: Open Microsoft Teams and go to the team where you want to add a guest.
2. Add Member: Click on the three dots (more options) next to the team name and select "Add member."
   
   

    

3. Enter Guest Details: Enter the email address of the guest you want to invite. 

    

   

    

4. Send Invitation: Click "Add" to send the invitation. The guest will receive an email with instructions to join the team.
   
   

    

Changing the Team Picture

A team picture can help personalize your team and make it easily recognizable. Follow these steps to change the team picture:

1. Go to Team Settings: Click on the three dots (more options) next to the team name and select "Manage team."
   
   

    

2. Edit Team Picture: In the settings menu, click on change picture.

    

   

    

3. Upload New Picture: Choose "Change picture" and upload a new image from your device.

    

   

    

4. Save Changes: Click "Save" to update the team picture.

Removing Members from a Team

Removing members from your team ensures that only authorized individuals remain. Here’s how to handle member removal:

1. Access Team Settings: Go to the team where you want to remove members and click on the three dots (more options) next to the team name.
2. Manage Members: Select "Manage team" and navigate to the "Members" tab.
   
3. Remove Member: Find the member you want to remove, click on the "X" next to their name, and confirm the removal.
   
   

    

4. Notify Members: The removed member will receive a notification and will no longer have access to the team activities.

By following these steps, nonprofits can maintain a secure and efficient team environment. Whether you're adding guests, personalizing your team with a new picture, or removing members, Microsoft Teams provides the tools you need to succeed.