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Microsoft Forms Blog
2 MIN READ

Office 365 group in Microsoft Forms

Zhongzhong_Li's avatar
Zhongzhong_Li
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Jun 04, 2018

Group forms and team collaboration

We received a lot of  feedback from people who want to work with their colleagues on forms that can be accessed and managed by all team members. Now, you can easily create Office 365 group forms directly in the Forms portal (forms.office.com)!

 

Quickly access group forms

On the Forms portal page, in the “Group forms” tab, you’ll see all the forms you’ve recently accessed.

 

 

Create a new form in your group

Click the arrow next to “Recent group forms” and pick the group in which you want to create a new form. Any team member in this group will have full control (view, edit, and manage) over any group forms.

 

 

Click on the "…" in the upper right corner of any form card to see copy or delete a form options.

 

What is an Office 365 Group?

It’s a place in which you can collaborate with your colleagues and share resources. For more details, see learn about Office 365 Groups.

 

What is an Office 365 Group form?

It’s a form that belongs to a specific Office 365 group in which all team members of that group can view and edit it. You can create Office 365 group forms in the Forms portal (forms.office.com), SharePoint modern team sites, and Microsoft Teams.

 

Does Forms have external guest support for Office 365 Group?

Not at this time, but we do have this item on our list of future feature improvements.

 

How many Office 365 Group forms can I create?

You and your team can create up to 200 forms (cumulative) for each Office 365 group.

 

Want to share your feedback?

We’d love to hear from you! Let us know what you think via this survey.

 

Updated Jun 05, 2018
Version 3.0

68 Comments

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Now, you can easily create Office 365 group forms directly in the Forms portal (forms.office.com)!

","body":"

Group forms and team collaboration

\n

We received a lot of  feedback from people who want to work with their colleagues on forms that can be accessed and managed by all team members. Now, you can easily create Office 365 group forms directly in the Forms portal (forms.office.com)!

\n

 

\n

Quickly access group forms

\n

On the Forms portal page, in the “Group forms” tab, you’ll see all the forms you’ve recently accessed.

\n

 

\n

\n

 

\n

Create a new form in your group

\n

Click the arrow next to “Recent group forms” and pick the group in which you want to create a new form. Any team member in this group will have full control (view, edit, and manage) over any group forms.

\n

 

\n

\n

 

\n

Click on the \"…\" in the upper right corner of any form card to see copy or delete a form options.

\n

 

\n

What is an Office 365 Group?

\n

It’s a place in which you can collaborate with your colleagues and share resources. For more details, see learn about Office 365 Groups.

\n

 

\n

What is an Office 365 Group form?

\n

It’s a form that belongs to a specific Office 365 group in which all team members of that group can view and edit it. You can create Office 365 group forms in the Forms portal (forms.office.com), SharePoint modern team sites, and Microsoft Teams.

\n

 

\n

Does Forms have external guest support for Office 365 Group?

\n

Not at this time, but we do have this item on our list of future feature improvements.

\n

 

\n

How many Office 365 Group forms can I create?

\n

You and your team can create up to 200 forms (cumulative) for each Office 365 group.

\n

 

\n

Want to share your feedback?

\n

We’d love to hear from you! Let us know what you think via this survey.

\n

 

","body@stringLength":"5538","rawBody":"

Group forms and team collaboration

\n

We received a lot of  feedback from people who want to work with their colleagues on forms that can be accessed and managed by all team members. Now, you can easily create Office 365 group forms directly in the Forms portal (forms.office.com)!

\n

 

\n

Quickly access group forms

\n

On the Forms portal page, in the “Group forms” tab, you’ll see all the forms you’ve recently accessed.

\n

 

\n

\n

 

\n

Create a new form in your group

\n

Click the arrow next to “Recent group forms” and pick the group in which you want to create a new form. Any team member in this group will have full control (view, edit, and manage) over any group forms.

\n

 

\n

\n

 

\n

Click on the \"…\" in the upper right corner of any form card to see copy or delete a form options.

\n

 

\n

What is an Office 365 Group?

\n

It’s a place in which you can collaborate with your colleagues and share resources. For more details, see learn about Office 365 Groups.

\n

 

\n

What is an Office 365 Group form?

\n

It’s a form that belongs to a specific Office 365 group in which all team members of that group can view and edit it. You can create Office 365 group forms in the Forms portal (forms.office.com), SharePoint modern team sites, and Microsoft Teams.

\n

 

\n

Does Forms have external guest support for Office 365 Group?

\n

Not at this time, but we do have this item on our list of future feature improvements.

\n

 

\n

How many Office 365 Group forms can I create?

\n

You and your team can create up to 200 forms (cumulative) for each Office 365 group.

\n

 

\n

Want to share your feedback?

\n

We’d love to hear from you! Let us know what you think via this survey.

\n

 

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Now, you can easily create Office 365 group forms directly in the Forms portal (forms.office.com)!

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Office 365 group in Microsoft Forms","moderationData":{"__ref":"ModerationData:moderation_data:3581321"},"body":"

Hey, 

 

this also didnt work for me either 😞  

 

this is all i have

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Need information
The group list in group forms of me didn't show all Teams that I'm the owner.
Even I create the new form that belongs to the Teams that didn't show in the group list, this Teams still lacks of the group list.
If I compare this forms with normal one, I see that the hyperlink at the upper left corner didn't show. But follow forms name, it shows Teams name in parenthesis as usual. I tried to sign out and re-sign in many times but no change...

If someone now how to solve this problem, please tell me.....

 

 

 

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This drives me a little crazy when I have to move a Form to a SharePoint site. I have tried following the group, but that doesn't make it appear in the list.  I usually have to wait a few days before it shows up in the expanded list of groups for me to select.  Would love to see a 'search for my group' option!

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Hi

 

So I'm an O365 Admin so have 100's of groups. When trying to find a Group to add a form to, the list of Groups does't include all of my Groups!!!  How do I add a form to a Group that isn't displayed here?

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Jeffrey Allen Thank you for your reply Jeffrey. Do you know if there are any real drawbacks or pitfalls for sharing an account within a department? I would like to suggest the use of group forms because the technical skill in many of their departments is just not there yet for Power Automate. 

 

If there's really nothing wrong with sharing an account with half a dozen users in a department, I'm not going to persuade them to 'change horse mid-stream'; they have enough work and technical challenges to keep their stress levels maxed out most days. My main concern is the security risks and the challenges of auditing a shared account. 

 

Thank you!

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Chris_Fenton, I would say you can use a group and that way all members of the group have access the form.  The other option, if you want to work with Power Automate, you can setup a flow that would notify the members via email when a form is submitted.  You can also have the fields of the form filled in on the email if you wish.

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So I have a friend who works in an office with many departments. These departments often need a form that sends notifications of submissions to the entire department. What my friend does is creates an Office 365 account for the department and shares that login with everyone in that department. Someone or multiple department members log into that account to set up Forms and collect Form data.

 

Should the departments share a single account for managing their forms? Does this violate any Microsoft policy or agreement? 

 

I was wondering if an O365 group would make more sense; add department members to the group and have the group members maintain their forms and submission data?

 

Can anyone comment on Microsoft's recommended procedure for sharing Forms within a department? If there is any recommendations?

 

Thank you for your help!

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lynnellisonI was having the same issue, resolved by going to Microsoft 365 admin center and adding myself as a member to the group this was needed despite being the owner of the group.

 

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Jason Doane, If you created the form and want another person to get an automatic email when the form is submitted, you should look into doing a flow with PowerAutomate.

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Question..When I create a new form , I would like the ot to automatically email the form to one specific person when finished. How do I accompplish that?

 

 

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