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Microsoft Forms Blog
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Forms Activity Reports in the Microsoft Admin Center

Jon_Kay's avatar
Jon_Kay
Former Employee
Mar 04, 2020

Don’t know if or how Microsoft Forms is being used within your organization?  Forms activity reports are rolling out to all Office 365 commercial tenant users over the next week in the Microsoft 365 admin center.  Expect to see them around March 11. 

 

With this easy to use dashboard, you can dig into many useful aspects of the data:

  • Across your organization:
    • # of Forms Designers
    • # of Forms Responders
    • Total # of users (sum of the two above)
    • # of Forms created
    • # of Signed-in responses received
    • # of Anonymous responses received
  • Per user level:
    • Last Form activity time
    • # of Forms Created
    • # of Forms responded to

See more details here: Microsoft 365 Reports in the admin center - Forms activity

 

 

Frequently Asked Questions

 

Q: Where is this?

A: To access the Admin Dashboard, go to Admin Center -> Reports -> Usage -> Forms -> Activity.

 

We’d love to get your feedback about this feature. Please go to the Microsoft Forms UserVoice site to offer suggestions or vote on ideas others have already submitted.

Updated Aug 03, 2023
Version 10.0
Microsoft Forms
  • Jenny Bruce's avatar
    Jenny Bruce
    Iron Contributor
    May 17, 2021

    Bob_Myles Agree with you 100% that the a column with the name of the form that has an active link to the form itself is needed in the Forms usage report.  Some organizations have a legitimate need to monitor how Forms are being used by their staff,  for example where there are organizational usage compliance policies in place.

  • Bekki_B's avatar
    Bekki_B
    Copper Contributor
    Jun 18, 2021

    A list of Forms and who their creator is would be so useful, it is required when an organisation has strict governance in place and needs to know who is creating Form and for what reason

  • SPINConsulting's avatar
    SPINConsulting
    Copper Contributor
    Feb 13, 2022

    Is there an update on this? 

     

    A list of existing, active MS Forms is crucial - especially considering Forms are deleted when the creator leaves the company.  Not great when a project team implements your Forms, and then moves on!

     

    Form Name, a link to the form, names of the creator and current owner(s) and the Last Modified date would be a dream.

     

    Thanks

  • Bob_Myles's avatar
    Bob_Myles
    Copper Contributor
    Apr 13, 2021

    Useful for Aggregate Dashboard.  and Maybe this comment goes in the Forms Admin Wish list...

    However, I need to see the Names of the Forms the user created, maybe a link? to go to the form to admin it?

    example, we have 15 branches and each has a forklift that needs inspection / maint records. 

    For years we have been doing this on paper...  one manager creates a Forklift form for his branch..  then another creates a Forklift form for his branch.. then another.. now we have 3 user created forklift forms .. they all show up as 'numbers' of created forms.. but no other info.  If there is an additional column with Form Names. 

    and if it linked to the form to admin it.. Great !

     

  • Jon_Kay's avatar
    Jon_Kay
    Former Employee
    Mar 05, 2020

    James Mountford No plans for that yet, but recording this feedback and will continue to collect asks from others so we can consider it for admin dashboard v2.

     

    Thanks!

    -jon

  • Jon_Kay's avatar
    Jon_Kay
    Former Employee
    Mar 18, 2020

    Vincent VALENTIN  - GraphAPI support is not available for this data at this time.  But we are tracking it as a request for a potential Activity Reports V2.

     

    Thanks!
    -jon

  • Vincent VALENTIN's avatar
    Vincent VALENTIN
    Iron Contributor
    Mar 18, 2020

    Jon_Kay Thanks for quick feedback. What a shame :sad:

    As you said "Potential Activity Report V2" I understand it is not even in developpement and I must connect to Forms report at last every 180 days to export them and have a more longer historical data. I am right?

    No API = No way to automatize :sad:

  • Jon_Kay's avatar
    Jon_Kay
    Former Employee
    Mar 18, 2020

    Vincent VALENTIN yes, if you require a longer view beyond the max, that would be the workaround at this time, but I do agree that isn't very efficient.  We'll continue to look into this