Forum Discussion
MicrosoftAccept & Do Not Send a Response
What's the status of this change to allow for tracking the response if the user selects "Accept Do Not Send a response"?
Thank you - Jack
Stephan- as a former administrative assistant, it was my responsibility to take attendance and order lunch or breakfast for lunch meetings. Short of reaching out to people individually to send me their attendance status, there was no way for me to take that attendance other than to look at the tracking status for the meeting. If folks click "do not send response" then, yes, I don't get spammed with the email that says they are or aren't coming. BUT I also can't see on tracking if they are or aren't coming and I don't know whether to count them for the meal or not. We also use the attendance lists in the tracking feature to account for who was in meetings so folks can get CEU credit if they need it. I agree with GeoffLCS that there just is no reason for the "do not send response" option to detract from the tracking function of a meeting. It would be wonderful if not sending a response meant that the organizer didn't get spammed with email responses, but can still check the tracking to see who to expect at the meeting, and I think that's what other commenters on this thread have been wanting from Microsoft for a while now.
If the hole point is not spamming the organizer with responses, then that should be the default. Unless the organizer tick a new option like "show all responses in my inbox". So the organizer can opt-in to receive responses from attendees,
By the way I did not want to shake up the wasp nest, just found this post an had some mixed feelings about it.Stephan- It's good that you raised your point of view and that people are talking about it. The issue is that it was badly designed and everyone assumed Accept but "Do Not Send a Response" updated the tracking but not emailed as that is what is "sent". You are right it should be up to the user whether they want to notify the organiser but they should have made it clearer. For example it should update the tracker and be "Do Not Email a Response" and another option should be added that does not update the tracker or email them and something like "Do Not Update Organiser".
It should not take 3 years to fix a poor design. I know they are making improvements to how calendars work but that should happen after this ongoing issue is fixed. Plus they managed to fix it for everything but Outlook for Windows so why is the most important one taking so long?
