Get the Microsoft Lists app for iOS

Published 01-19-2021 09:44 AM 20.3K Views
Microsoft

First things first: Get the Microsoft Lists app for iOS from the App Store.

Note: To sign in, the Microsoft Lists app for iOS requires a Microsoft 365 or Office 365 subscription plan where SharePoint is included. You cannot sign in with consumer Microsoft account credentials.

 

Second things second: Take all your lists, and create new ones, on the go.

 

Microsoft Lists is a Microsoft 365 app that helps you track information and organize your work. They are simple, smart, and flexible, so you can stay on top of what matters most to your team. And now you can track issues, assets, routines, contacts, inventory and more to keep everyone in sync from anywhere while on the go with a personalized, mobile-first experience.

 

The Microsoft Lists app for iOS provides access to the lists you own and that have been shared with you. You can create new lists, edit list items, and easily share with other people. While sipping coffee - create an Issue tracker list. In the passenger’s seat zipping from place to place - share a link to the session item from a conference in the Event itinerary list. Or standing in a grocery line waiting to check out – update the status of an item based on information from a team chat. Work and information management don’t have to stop when you’re on the go.

 

Watch Bharath Manoj Manda, senior program manager on the Microsoft Lists engineering team, as he provides a 5-minute demo of what you can do with the Lists app on iOS:

 

You can start a list in several ways - from scratch with ready-made templates, from an Excel file, or from an existing list. Beyond creation, you’ll see all your favorited and recent lists – ones you own or that have been shared with you. You’ll be able to create both personal lists you own and can share, and team lists owned by members of your teams. And as a bonus, the Lists app for iOS supports offline data consumption and dark mode – lights out, lists on!

 

The Microsoft Lists app for iOS provides direct access to your favorite and recent lists, offline, capture photos, edit items, configure views, create using ready-made templates, and more.The Microsoft Lists app for iOS provides direct access to your favorite and recent lists, offline, capture photos, edit items, configure views, create using ready-made templates, and more.

Summary of all list actions while on the go:

  • Track and manage lists wherever you’re working
  • See recent and favorite lists
  • View lists, even when offline
  • Edit your lists and list items
  • Capture and add photos with QR code support
  • Create, share, and track lists with anyone
  • Start quickly with ready-made templates
  • Customize your views using sort, filter, and group by
  • Dark mode and landscape orientation support
  • Built-in enterprise-grade data security and compliance
  • Intune device management support with Mobile Device Management (MDM) and Mobile App Management (MAM) policies (coming soon)

Left-to-right: screenshot examples of the Microsoft Lists app for iOS: Home screen, creating a new list – including from a ready-made template, editing an item (showing dark mode), and editing a person field using global address lookup (GAL).Left-to-right: screenshot examples of the Microsoft Lists app for iOS: Home screen, creating a new list – including from a ready-made template, editing an item (showing dark mode), and editing a person field using global address lookup (GAL).

Notes: To sign in, your organization needs to have an Office 365 commercial subscription that includes SharePoint. iPad specific improvements coming soon. And, we are working on a Microsoft Lists app for Android and will have more to share later this year.

 

Learn how to get started with Microsoft Lists for iOS and broader help articles for Microsoft Lists (web).

 

To learn more about Lists throughout the year, please visit our updated Microsoft Lists resource center for adoption materials, blogs, demos, videos, podcasts, and more – including these new training videos.

 

Third things third: Track what matters most. Make a list, on the go, and let it flow.

 

Thanks, Mark Kashman – senior product manager – Microsoft 365

 

Oh, and don’t forget: download and sign in to Microsoft Lists app for iOS.

24 Comments
Frequent Contributor

Great to see the Lists app now available! 

Microsoft

Is this related to Microsoft To Do?

 

Frequent Visitor

Sad to see that just like the SharePoint App it doesn‘t honor customised forms built with Power Apps. So it‘s not only useless but worse allows to mess with columns that are read only in my forms, e.g. status columns.

Super Contributor

@CameronLaRue No, it is related to Microsoft Lists (aka.ms/mslists)

Microsoft

@ganeshsanap oh bummer- as someone who's not an experienced user in this space, I'd rather see this functionality tied into Microsoft ToDo or them get tied into this. It always seems weird to me how MS has two things for everything. Like OneDrive and OneDrive for Business, but they're totally different. Or Windows 10 and Windows 10X, which are totally different.

Occasional Contributor

@Mark Kashman  Looks great! The article mentions support for Intune MAM Policies, but in our tenant the Lists app doesn't show up in the public apps section yet. Is support for it rolled out gradually?

Microsoft

Hi @Joey Frijters - I've reached out to our engineering team and documentation team to find out "more than Mark knows" and will reply back soon once I know more. - Mark 

Microsoft

Hi @CameronLaRue - here's my pov: Microsoft Lists is an information tracking app that enables teams and organizations to manage a process or workflow. While To Do and Planner are purpose-built apps, specifically designed to help individuals and teams manage their work using tasks. Commonly, when a task is completed, it becomes hidden from view. Microsoft Lists, on the other hand, enables users to collect, view, filter, sort, collaborate, and share structured information across status, life cycle, ownership, and more. Lists integrate with the Power Platform to design, build, and extend productivity apps alongside Power Apps (custom forms) and Power Automate (custom flows).

 

Hope that helps, Mark 

Microsoft

Appreciate your feedback, @Tghh42. Per Power Apps + Lists - have you considered creating mobile apps "beyond the form" to deliver an "app of their own" experience? I do understand your feedback for custom forms in native list, but curious if this solution might fit your needs - Power Apps is the mobile app entry point with Lists being its primary data source. Suggest reviewing the following docs.ms.com article, "Create a canvas app in Power Apps from a SharePoint list" - even if created in Microsfot Lists, same platform solution approach applies.

 

- Mark  

Frequent Visitor

Thanks @Mark Kashman  for your suggestion. I have indeed considered that and will do so for a few Apps that will be used primarily on mobile. But it doesn't solve the problem that any user who installs the Lists app can kill my workflows by changing any column they want because everything I'm hiding in PowerApps forms is revealed in the Lists app (and in the SharePoint App as well btw). I just don't see where the problem is in displaying the custom forms. You're doing it in the PowerApps App on mobile and it does work in the mobile browser, so why not do the exact same thing in the Lists and SharePoint Apps?

Furthermore, creating a complete PowerApp is a nice thing,but why do the extra work when the Lists interface is already there and looks just fine?

Thomas

Occasional Contributor

Hello @Mark Kashman 

 

I installed the app on ios, but it give me error:

 

thetechguru_0-1611743406761.png

 

Occasional Contributor

@Mark Kashman Do you know what the timeline is to add the Microsoft Lists iOS app (released to the Apple Apps store last week) as an approved client app. We were excited to see the app released but disappointed because our 40K+ employees cannot use the app until we can control it with Conditional Access policies. Thanks!

New Contributor

I'm with Joey, m36five, and others, great that you rolled this out but when it doesn't work with the rest of your stack you sell enterprises it really defeats the purpose.

Visitor

Love the application and lists using all the time at work. When will we see a version for Microsoft 365 consumer? I would love to use it in my day to day life too.

Visitor

@Mark Kashman Love the application and lists using all the time at work. When will we see a version for Microsoft 365 consumer? I would love to use it in my day to day life too.

New Contributor

Will the mobile app be enabled for MAM W/O enrollment so we can enforce policies on it?

Occasional Contributor

@Mark Kashman Any ETA on when Lists will support App Protection Policies? This still prevents us from rolling out the app in our organization currently. 

Senior Member

@Mark Kashman Any apps without App protection policy+CA are not possible to roll out for users. We need a zero trust model for all apps. Waiting for ETA.

Contributor

@bezza_uk Unfortunately, I doubt this will be available in the consumer version of Microsoft 365 anytime soon.

 

Lists, as currently implemented, relies on SharePoint*, which is not currently part of the consumer M365 experience (nor would it make much sense for Sharepoint to be included in that offering).

 

- Perhaps once the Lists interface is more mature, a ‘background-only’ instance of SharePoint (or maybe using CDS or Azure SQL as a data store) might be able to be added to the consumer version (meaning they wouldn’t ever see ‘SharePoint’ directly).

 

- Perhaps if (years in the future) Lists is migrated to MS Graph / Substrate it could be added as a feature to the consumer Microsoft 365. [Right now, it seems Lists are likely just a table in the SQL server backend running SharePoint, similar to how file metadata is stored.]

 

- I haven’t tested this, but individuals _may_ have access to Lists within Teams, under the ‘Teams for Life’ service and stored in a CDS store (or somesuch).

 

My takeaway: if you’re a personal M365 user with no access a corp/non-profit/education tenant, you’d be better off looking at other solutions for the foreseeable future. :pensive_face:

 

[This is all purely conjecture - I am not a Microsoft employee and have no inside information about any of this.]

 

* SharePoint has a long history, and was not originally intended as a ‘cloud’ (SAAS) product.  I believe many orgs still use it on local (customer-owned) servers. Together, this makes it very hard to replace it with a pure cloud SAAS (that would make things like ‘adding Lists to consumer Microsoft 365’ much easier) without breaking all of those other users (on-premises, air-gapped networks or private clouds, etc.) or creating a new SAAS to be maintained in near perpetuity with the legacy product.

Occasional Visitor

How do I provide a bug report for the iOS app?

In one of my lists I have date/time fields, and on the webapp and in Teams it shows time correctly in 24H-format - however in the iOS app it shows it in 12H format. If you go to enter time, the picker is in 24H-format... :smile:

I'm in Sweden, so 24H is the standard here.

Contributor

@JoakimM Shake your phone while the Lists app is open (seriously). You will then be prompted to enter a bug report, to include an optional screenshot.

 

If you don’t have that feature turned on in settings, click on your profile photo/initials in the upper-left corner of the main screen, and select “Help and Feedback” from the menu that appears.

 

 

Occasional Visitor

@JimGrisham , thanks! Work a treat! :smile:

Occasional Visitor

Recently started using at work and on the desktop you have the option to add and view notes. I don't see that on the app. Is this coming? Or am I just not seeing it?

Visitor

Any news on when the Android Lists app will be available?

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Version history
Last update:
‎May 06 2021 11:46 AM
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