Forum Discussion
sum by color when colors are set by conditional formatting
- Jan 19, 2017
Hi matt nipper,
since you mentioned that you "have done an exhaustive search online" i have come up with a solution for you, although it has two limitations A) it will only work, if your rules of conditional formatting is created using conditional formatting rules with formula aka (use a formula to determine which cells to format) and B) the UDF will only work if sum range is more than one cell another word, it will not sum a single cell, as well as the conditional formatted range is more than one cell.
the example file, you can download it from here. I could not upload it here, as it is a Excel Macro-enabled Workbook that contains the UDF
Function SumConditionColorCells(CellsRange As Range, ColorRng As Range) Dim Bambo As Boolean Dim dbw As String Dim CFCELL As Range Dim CF1 As Single Dim CF2 As Double Dim CF3 As Long Bambo = False For CF1 = 1 To CellsRange.FormatConditions.Count If CellsRange.FormatConditions(CF1).Interior.ColorIndex = ColorRng.Interior.ColorIndex Then Bambo = True Exit For End If Next CF1 CF2 = 0 CF3 = 0 If Bambo = True Then For Each CFCELL In CellsRange dbw = CFCELL.FormatConditions(CF1).Formula1 dbw = Application.ConvertFormula(dbw, xlA1, xlR1C1) dbw = Application.ConvertFormula(dbw, xlR1C1, xlA1, , ActiveCell.Resize(CellsRange.Rows.Count, CellsRange.Columns.Count).Cells(CF3 + 1)) If Evaluate(dbw) = True Then CF2 = CF2 + CFCELL.Value CF3 = CF3 + 1 Next CFCELL Else SumConditionColorCells = "NO-COLOR" Exit Function End If SumConditionColorCells = CF2 End Function
in the attached example file you can see that from A3:G16 cells are formatted using Conditional Formatting.
User Defined Function (UDF) is placed in cells J2 & J3 and cells I2 and I3 are the criteria color used as reference inside the UDF in J2 and J3.
I hope this helps you.
Edit: uploaded file and updated the code to the correct one.
Hi Michael,
Ok. Can you please replace the previous UDF with this one attached below. This should fix the problem.
Please let me know how it goes.
Function SumConditionColorCells(CellsRange As Range, ColorRng As Range) Dim Bambo As Boolean Dim dbw As String Dim CFCELL As Range Dim CF1 As Single Dim CF2 As Double Dim CF3 As Long Bambo = False For CF1 = 1 To CellsRange.FormatConditions.Count If CellsRange.FormatConditions(CF1).Interior.ColorIndex = ColorRng.Interior.ColorIndex Then Bambo = True Exit For End If Next CF1 CF2 = 0 CF3 = 0 If Bambo = True Then For Each CFCELL In CellsRange dbw = CFCELL.FormatConditions(CF1).Formula1 dbw = Application.ConvertFormula(dbw, xlA1, xlR1C1) dbw = Application.ConvertFormula(dbw, xlR1C1, xlA1, , ActiveCell.Resize(CellsRange.Rows.Count, CellsRange.Columns.Count).Cells(CF3 + 1)) If Evaluate(dbw) = True Then CF2 = CF2 + CFCELL.Value CF3 = CF3 + 1 Next CFCELL Else SumConditionColorCells = "NO-COLOR" Exit Function End If SumConditionColorCells = CF2 End Function
Is it possible for cell count instead of sum. Please share the VBA code if possible.
- JamilFeb 26, 2018Bronze Contributor
Yes, it is possible and here it goes.
Function COUNTConditionColorCells(CellsRange As Range, ColorRng As Range) Dim Bambo As Boolean Dim dbw As String Dim CFCELL As Range Dim CF1 As Single Dim CF2 As Double Dim CF3 As Long Bambo = False For CF1 = 1 To CellsRange.FormatConditions.Count If CellsRange.FormatConditions(CF1).Interior.ColorIndex = ColorRng.Interior.ColorIndex Then Bambo = True Exit For End If Next CF1 CF2 = 0 CF3 = 0 If Bambo = True Then For Each CFCELL In CellsRange dbw = CFCELL.FormatConditions(CF1).Formula1 dbw = Application.ConvertFormula(dbw, xlA1, xlR1C1) dbw = Application.ConvertFormula(dbw, xlR1C1, xlA1, , ActiveCell.Resize(CellsRange.Rows.Count, CellsRange.Columns.Count).Cells(CF3 + 1)) If Evaluate(dbw) = True Then CF2 = CF2 + 1 CF3 = CF3 + 1 Next CFCELL Else COUNTConditionColorCells = "NO-COLOR" Exit Function End If COUNTConditionColorCells = CF2 End Function
- hitmandFeb 02, 2022Copper ContributorHi Jamil
First of all, thank you for this code it has been massively helpful to me. I have an issue I am hoping that you can help me to resolve. I got the code working except for this part:
dbw = CFCELL.FormatConditions(CF1).Formula1
dbw = Application.ConvertFormula(dbw, xlA1, xlR1C1)
dbw = Application.ConvertFormula(dbw, xlR1C1, xlA1, , ActiveCell.Resize(CellsRange.Rows.Count, CellsRange.Columns.Count).Cells(CF3 + 1))
My understanding is here is where the code is counting the change in colour and updating the 'dbw' variable accordingly. I have used your example version and it works perfectly. When I run it in my workbook it doesn't work once the loop is finished I am always returned 0. If I edit the code I can get it to count all the cells that have a colour but I then have the issue that it won't differentiate between the different colours and will return me the number of all the coloured cells. Please, can you advise why this section of the code may not be working for me? - Sukesh_renakeAug 02, 2021Copper ContributorHi Jamil
Thanks for the solution, is there a limit in setting a range because when i am trying to set range with more than 7 columns its saying #value.
can you please help - khaled170Apr 16, 2020Copper Contributor
Jamil First thank you for this effort. Second I try the Function you gave to count the formatted colored cells, it is working only for one row and I need to pull down it always giving the reading of first row. Please Can you help with this to let this Function working as I pull down to the next rows.
- JamilApr 16, 2020Bronze ContributorPlease see my answer which I replied to Kalpesh64 link here https://techcommunity.microsoft.com/t5/excel/how-to-count-and-sum-quot-condtional-formatting-quot-ce...
There I have shown how you can do it per row. file is attached there and also the GIF animated recorded video.