Forum Discussion

Andrew Valenzuela Miguel's Copier's avatar
Jun 26, 2018

I need help populating one table, based on another table.

I would like to populate one table based on entries in another table.  The "Source" table has 4 columns.  One "item" column and 3 "options" columns.  When the user ticks a row in one of the option columns I would like the "item" in that same row to populate in another table. I know how to do this using the if function.  The trouble is that there are blanks in the sheet.  I would prefer the populated table to populate automatically without any blank spaces.  Any suggestions?

 

I've attached the spreadsheet.

3 Replies

  • Hi Andrew,

     

    Perhaps the easiest way is with Power Query

    let
        Source = Excel.CurrentWorkbook(){[Name="Table1"]}[Content],
        ReplaceOneWithItem = Table.ReplaceValue(Source,1,
            each [Item],Replacer.ReplaceValue,{"Option 1", "Option 2", "Option 3"}),
        FilterEmptyRows = Table.SelectRows(ReplaceOneWithItem,
            each ([Option 1] <> null or [Option 2] <> null or [Option 3] <> null)),
        RemoveItems = Table.RemoveColumns(FilterEmptyRows,{"Item"})
    in
        RemoveItems

    with Refresh after changes

     

    • Andrew Valenzuela Miguel's Copier's avatar
      Andrew Valenzuela Miguel's Copier
      Copper Contributor

      Thank you, this looks promising.  

          I have never used a power query, and used very little VBA.  This seems like a viable solution but there are a few catches to workout.  The query removes rows where the row = null, but this leaves blank cells in the results when the selection from the Source table is mismatched.  I could not find a way to select individual cells and remove them based on their value.  However, I did find that I could sort the table as a final step, which would filter the null results to the bottom.  But the query will not let me sort each column individually.  That is to say, once I sort by one column the rest of the columns become dependent on that initial sorting.  And cannot be sorted separately.  Well they can be, but there are still null cells left in between the secondarily sorted columns.        

          Another problem is that there may be more than one item selected per option.  I assume this can be resolved by replacing the "1" in the step "ReplaceOneWithItem" with ">=1.  Is it possible to loop this process and just add each queried column individually?  Something like this:

       

      let
          Source = Excel.CurrentWorkbook(){[Name="Table1"]}[Content],
          #"Removed Other Columns" = Table.SelectColumns(Source,{"Option 1", "Item"}),
          ReplaceOneWithItem = Table.ReplaceValue(#"Removed Other Columns",<=1,
              each [Item],Replacer.ReplaceValue,{"Option 1"}),
          FilterEmptyRows = Table.SelectRows(ReplaceOneWithItem,
              each ([Option 1] <> null)),
          RemoveItems = Table.RemoveColumns(FilterEmptyRows,{"Item"})
      in
          RemoveItems

       Source = Excel.CurrentWorkbook(){[Name="Table1"]}[Content],
          #"Removed Other Columns" = Table.SelectColumns(Source,{"Option 2", "Item"}),
          ReplaceOneWithItem = Table.ReplaceValue(#"Removed Other Columns",<=1,
              each [Item],Replacer.ReplaceValue,{"Option 2"}),
          FilterEmptyRows = Table.SelectRows(ReplaceOneWithItem,
              each ([Option 2] <> null)),
          RemoveItems = Table.RemoveColumns(FilterEmptyRows,{"Item"})
      in
          RemoveItems

      Source = Excel.CurrentWorkbook(){[Name="Table1"]}[Content],
          #"Removed Other Columns" = Table.SelectColumns(Source,{"Option 3", "Item"}),
          ReplaceOneWithItem = Table.ReplaceValue(#"Removed Other Columns",<=1,
              each [Item],Replacer.ReplaceValue,{"Option 3"}),
          FilterEmptyRows = Table.SelectRows(ReplaceOneWithItem,
              each ([Option 3] <> null)),
          RemoveItems = Table.RemoveColumns(FilterEmptyRows,{"Item"})
      in
          RemoveItems

       

      Your help is greatly appreciated BTW

      • SergeiBaklan's avatar
        SergeiBaklan
        MVP

        Hi Andrew,

         

        Will be glad to help, but not sure I understood your logic. Could you please manually create desirable configuration tables(s) for your Source table?

Resources

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I would like to populate one table based on entries in another table.  The \"Source\" table has 4 columns.  One \"item\" column and 3 \"options\" columns.  When the user ticks a row in one of the option columns I would like the \"item\" in that same row to populate in another table. I know how to do this using the if function.  The trouble is that there are blanks in the sheet.  I would prefer the populated table to populate automatically without any blank spaces.  Any suggestions?

 

I've attached the spreadsheet.

","body@stringLength":"565","rawBody":"

I would like to populate one table based on entries in another table.  The \"Source\" table has 4 columns.  One \"item\" column and 3 \"options\" columns.  When the user ticks a row in one of the option columns I would like the \"item\" in that same row to populate in another table. I know how to do this using the if function.  The trouble is that there are blanks in the sheet.  I would prefer the populated table to populate automatically without any blank spaces.  Any suggestions?

 

I've attached the spreadsheet.

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I need help populating one table, based on another table.","moderationData":{"__ref":"ModerationData:moderation_data:208161"},"body":"

Hi Andrew,

\n

 

\n

Perhaps the easiest way is with Power Query

\n
let\n    Source = Excel.CurrentWorkbook(){[Name=\"Table1\"]}[Content],\n    ReplaceOneWithItem = Table.ReplaceValue(Source,1,\n        each [Item],Replacer.ReplaceValue,{\"Option 1\", \"Option 2\", \"Option 3\"}),\n    FilterEmptyRows = Table.SelectRows(ReplaceOneWithItem,\n        each ([Option 1] <> null or [Option 2] <> null or [Option 3] <> null)),\n    RemoveItems = Table.RemoveColumns(FilterEmptyRows,{\"Item\"})\nin\n    RemoveItems
\n

with Refresh after changes

\n

 

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Thank you, this looks promising.  

    I have never used a power query, and used very little VBA.  This seems like a viable solution but there are a few catches to workout.  The query removes rows where the row = null, but this leaves blank cells in the results when the selection from the Source table is mismatched.  I could not find a way to select individual cells and remove them based on their value.  However, I did find that I could sort the table as a final step, which would filter the null results to the bottom.  But the query will not let me sort each column individually.  That is to say, once I sort by one column the rest of the columns become dependent on that initial sorting.  And cannot be sorted separately.  Well they can be, but there are still null cells left in between the secondarily sorted columns.        

    Another problem is that there may be more than one item selected per option.  I assume this can be resolved by replacing the \"1\" in the step \"ReplaceOneWithItem\" with \">=1.  Is it possible to loop this process and just add each queried column individually?  Something like this:

 

let
    Source = Excel.CurrentWorkbook(){[Name=\"Table1\"]}[Content],
    #\"Removed Other Columns\" = Table.SelectColumns(Source,{\"Option 1\", \"Item\"}),
    ReplaceOneWithItem = Table.ReplaceValue(#\"Removed Other Columns\",<=1,
        each [Item],Replacer.ReplaceValue,{\"Option 1\"}),
    FilterEmptyRows = Table.SelectRows(ReplaceOneWithItem,
        each ([Option 1] <> null)),
    RemoveItems = Table.RemoveColumns(FilterEmptyRows,{\"Item\"})
in
    RemoveItems

 Source = Excel.CurrentWorkbook(){[Name=\"Table1\"]}[Content],
    #\"Removed Other Columns\" = Table.SelectColumns(Source,{\"Option 2\", \"Item\"}),
    ReplaceOneWithItem = Table.ReplaceValue(#\"Removed Other Columns\",<=1,
        each [Item],Replacer.ReplaceValue,{\"Option 2\"}),
    FilterEmptyRows = Table.SelectRows(ReplaceOneWithItem,
        each ([Option 2] <> null)),
    RemoveItems = Table.RemoveColumns(FilterEmptyRows,{\"Item\"})
in
    RemoveItems

Source = Excel.CurrentWorkbook(){[Name=\"Table1\"]}[Content],
    #\"Removed Other Columns\" = Table.SelectColumns(Source,{\"Option 3\", \"Item\"}),
    ReplaceOneWithItem = Table.ReplaceValue(#\"Removed Other Columns\",<=1,
        each [Item],Replacer.ReplaceValue,{\"Option 3\"}),
    FilterEmptyRows = Table.SelectRows(ReplaceOneWithItem,
        each ([Option 3] <> null)),
    RemoveItems = Table.RemoveColumns(FilterEmptyRows,{\"Item\"})
in
    RemoveItems

 

Your help is greatly appreciated BTW

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Hi Andrew,

\n

 

\n

Will be glad to help, but not sure I understood your logic. Could you please manually create desirable configuration tables(s) for your Source table?

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