Formulas

[marietuttle1973]

I have existing workbooks in Excel with data that i would like to feed into 1 master spreadsheet.  What is the easiest way to do this?

Example:

Workbook Names - Tom, Adam, Bill, Bob, James

Each Workbook has multiple sheets (2023 2024 2025...)

I want them to all feed into a workbook called Service Department Recap, with all info matching.  I'll attach a sample of the service department sheet and 1 of the workbooks.

[#2]

@marietuttle1973 

To summarize and report results from separate worksheets, you can consolidate data from each sheet into a master worksheet. The sheets can be in the same workbook as the master worksheet, or in other workbooks. When you consolidate data, you assemble data so that you can more easily update and aggregate as necessary.

Consolidate data in multiple worksheets

[#3]

@NikolinoDE 

I know that it can be done - I am looking for some help with the formula to make this happen.

[#4]

@marietuttle1973 

To consolidate data from multiple workbooks into a master workbook using Excel formulas, you'll generally use functions like SUMIF, VLOOKUP, INDEX, and MATCH. Here's a step-by-step guide to help you set this up:Requires Workbooks to Be Open.

Step 1: Define the Structure of Your Master Workbook

1. Create a Master Workbook: Start with a new workbook called "Service Department Recap.xlsx". This will be where you'll consolidate all the data.
2. Create Consolidation Sheets: In this master workbook, create separate sheets for each year or data category, as needed (e.g., "2023", "2024", "2025").

Step 2: Link Data from Other Workbooks

You will need to use formulas to reference data from your other workbooks. Suppose you want to pull data from each individual workbook into the master workbook.

Option 1: Using VLOOKUP for Specific Data

1. Open All Workbooks: Make sure all the source workbooks (Tom, Adam, Bill, Bob, James) are open in Excel.
2. Create the VLOOKUP Formula:
• Go to the master workbook where you want to pull the data.
• Use VLOOKUP to reference data from the source workbooks. Here’s a basic example:

=VLOOKUP(A2, '[Tom.xlsx]2023'!$A$1:$D$100, 2, FALSE)

• In this formula:
• A2 is the cell containing the lookup value (e.g., an ID or name).
• '[Tom.xlsx]2023'!$A$1:$D$100 is the range in the source workbook where you're looking up the data.
• 2 is the column index from which to retrieve data.
• FALSE ensures an exact match.
1. Adjust the Formula:
• Modify the file name, sheet name, and range according to your data.
• Repeat this for each workbook and each sheet, adjusting cell references and ranges as needed.

Option 2: Using SUMIF for Aggregated Data

If you need to aggregate data (e.g., sum totals), you can use SUMIF:

1. Create the SUMIF Formula:
• Suppose you want to sum values based on a certain condition from different workbooks:

=SUMIF('[Tom.xlsx]2023'!$A$1:$A$100, "Condition", '[Tom.xlsx]2023'!$B$1:$B$100)

• Here:
• '[Tom.xlsx]2023'!$A$1:$A$100 is the range where you look for the condition.
• "Condition" is the condition you're looking for.
• '[Tom.xlsx]2023'!$B$1:$B$100 is the range of values to sum.
1. Repeat for Other Workbooks:
• Repeat the SUMIF formula for other workbooks, and sum these results if needed.

Step 3: Automate Updates with Power Query (Optional)

For a more automated approach, consider using Power Query:

1. Use Power Query to Import Data: Does Not Require Workbooks to Be Open
• Go to the "Data" tab in Excel and select "Get Data" > "From File" > "From Workbook".
• Choose the source workbook and select the sheet(s) you want to import.
2. Combine Data:
• Use Power Query to combine data from multiple workbooks into a single query.
• After importing data, use Power Query tools to transform and merge data as needed.
3. Load Data to Master Workbook:
• Once data is consolidated and transformed in Power Query, load it into the master workbook.

Final Notes

• Ensure Consistency: Ensure that all source workbooks have consistent formatting and headers for formulas to work correctly.
• Update References: When you move or rename files, update your formulas to reflect new paths or names.

Using these approaches will help you consolidate and manage data efficiently in your master workbook. The text, steps and functions were created with the help of AI.

My answers are voluntary and without guarantee!

Hope this will help you.