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Tony2021
Steel Contributor
May 16, 2022

Select MIN of 4 Dates

Hello Experts,   I have been doing some research online but cant seem to get this right.  If my dates are D1,D2,D3,D4 from MyTable. How can I show the MIN of those dates?  I need to group by [ID...
  • JoeUser2004's avatar
    Aug 01, 2022

    Dennis2321 

     

    You don't have to use any of the new features of Office 365 Excel.  Old functions work just fine.  And for this, you do not even need to use an old function (CONCAT).  Simply enter the following into D2:

     

    =B2 & " " & C2 & " " & A2

     

    Of course, things get interesting if you want to handle the case where there is no middle name.  At a minimum:

     

    =B2 & " " & IF(C2="", "", C2 & " " ) & A2

     

    And then there are all sorts of other special cases to handle.

Resources

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How can I show the MIN of those dates?  I need to group by [ID...","body@stringLength":"497","rawBody":"

Hello Experts,

 

I have been doing some research online but cant seem to get this right. 

If my dates are D1,D2,D3,D4 from MyTable.

How can I show the MIN of those dates? 

I need to group by [ID]

I also need to account for Nulls. 

I dont know if a function is best or an IIF statement.  

 

thank you

let me know if need more info.  I tried to keep it simple. 

 

 

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Hello Experts,

 

I have been doing some research online but cant seem to get this right. 

If my dates are D1,D2,D3,D4 from MyTable.

How can I show the MIN of those dates? 

I need to group by [ID]

I also need to account for Nulls. 

I dont know if a function is best or an IIF statement.  

 

thank you

let me know if need more info.  I tried to keep it simple. 

 

 

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arnel_gp 

 

HI Arnel, you are correct that I am not able to Normalize at this point. It would require a lot of rework. I know of this concept but didnt think to apply it to dates. I know this now so a good lesson brought up by George.

 

I have looked at the db udf and query. It looks great & performs as intended. 

 

I did leave out a point since I was going to figure out a solution on my own but the function I do not understand how to modify and kindly ask your assistance.

What I need now is to return the MIN but I need to consider the current date.

 

I will try to summarize in english:
(1) If all dates are >Date() ===>return the MIN (as the UDF does now)
(2) Exclude any dates that are <Date() however if all Dates are <current date then return the MIN of those dates that are <current date. 

 

 

I hope its not confusing. Grateful for the assistance.  thank you in advance.  Happy to add more detail if needed. 

","body@stringLength":"1296","rawBody":"

 

 

HI Arnel, you are correct that I am not able to Normalize at this point. It would require a lot of rework. I know of this concept but didnt think to apply it to dates. I know this now so a good lesson brought up by George.

 

I have looked at the db udf and query. It looks great & performs as intended. 

 

I did leave out a point since I was going to figure out a solution on my own but the function I do not understand how to modify and kindly ask your assistance.

What I need now is to return the MIN but I need to consider the current date.

 

I will try to summarize in english:
(1) If all dates are >Date() ===>return the MIN (as the UDF does now)
(2) Exclude any dates that are <Date() however if all Dates are <current date then return the MIN of those dates that are <current date. 

 

 

I hope its not confusing. Grateful for the assistance.  thank you in advance.  Happy to add more detail if needed. 

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what do you mean by \"current date\"? isn't it the same with Date()?

see if the Conditions are met in the new function.

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Tony2021 

 

1. create a simple query for MyTable

2. View the query in 'design view'

3. Set the column holding your 'date' field to \"Descending\" (This establishes the priority for the most recent dates) and set the criteria for that column as \"Is Not Null\" (this will eliminate null values from the query).

4. While still in design view for the query, look for and select the 'Query Design' tab at the top.

5. In the 'Query setup' area, look for the 'Return: All' selection box, and change the 'All' to '5'.

6. This will return the top 5 most recent dates. 

 * You can manually type in the number '1' in the 'Return:' selection box, This will return only the top 1 entry.

","body@stringLength":"957","rawBody":"

 

 

1. create a simple query for MyTable

2. View the query in 'design view'

3. Set the column holding your 'date' field to \"Descending\" (This establishes the priority for the most recent dates) and set the criteria for that column as \"Is Not Null\" (this will eliminate null values from the query).

4. While still in design view for the query, look for and select the 'Query Design' tab at the top.

5. In the 'Query setup' area, look for the 'Return: All' selection box, and change the 'All' to '5'.

6. This will return the top 5 most recent dates. 

 * You can manually type in the number '1' in the 'Return:' selection box, This will return only the top 1 entry.

","author":{"__ref":"User:user:1392057"},"isEscalated":null,"postTime":"2022-05-16T20:56:20.610-07:00","parent":{"__ref":"ForumTopicMessage:message:3377491"}},"ForumReplyMessage:message:3388735":{"__typename":"ForumReplyMessage","id":"message:3388735","revisionNum":1,"uid":3388735,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:Access"},"conversation":{"__ref":"Conversation:conversation:3377491"},"subject":"Re: Select MIN of 4 Dates","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:3388735"},"body":"

Kolodgyj 

Hi, thanks for the response.
I have followed as above but I dont completely understand why I would lmite the results to 5. I would remove records that I need. Maybe I am not understanding or maybe I need to explain a bit further.

 

I have attached the output based on the query paramters above ( but I am showing ALL).

How would I bel able to return the MIN of the date for each ID? 

I assume another query will need to be made.  What is tricky is that I need to remove any dates in the past though so if it is a MIN in the record and if <Today then do not consider it.  

 

 

","body@stringLength":"872","rawBody":"

 

Hi, thanks for the response.
I have followed as above but I dont completely understand why I would lmite the results to 5. I would remove records that I need. Maybe I am not understanding or maybe I need to explain a bit further.

 

I have attached the output based on the query paramters above ( but I am showing ALL).

How would I bel able to return the MIN of the date for each ID? 

I assume another query will need to be made.  What is tricky is that I need to remove any dates in the past though so if it is a MIN in the record and if <Today then do not consider it.  

 

 

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Tony2021 

I agree with Normalization, but if you are unable to do it, you can still get the Min Date by calling

a UDF (user defined function) from your Query.

 

See Module1 for the function.

Open Query1 that uses this function.

","body@stringLength":"464","rawBody":"

 

I agree with Normalization, but if you are unable to do it, you can still get the Min Date by calling

a UDF (user defined function) from your Query.

 

See Module1 for the function.

Open Query1 that uses this function.

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for this idea","messageReadOnlyAlert:FORUM":"Replies have been turned off for this discussion","messageReadOnlyAlert:OCCASION":"Comments have been turned off for this event"},"localOverride":false},"Attachment:{\"id\":\"attachment:message3392969AttachmentNumber1\",\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/attachments/gxcuf89792/Access/5624/1/4Dates.zip\"}":{"__typename":"Attachment","id":"attachment:message3392969AttachmentNumber1","filename":"4Dates.zip","filesize":34989,"contentType":"application/x-zip-compressed","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/attachments/gxcuf89792/Access/5624/1/4Dates.zip"},"ModerationData:moderation_data:3399214":{"__typename":"ModerationData","id":"moderation_data:3399214","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3399214":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:1029845"},"id":"message:3399214","revisionNum":1,"uid":3399214,"depth":6,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:Access"},"parent":{"__ref":"AcceptedSolutionMessage:message:3399014"},"conversation":{"__ref":"Conversation:conversation:3377491"},"subject":"Re: Select MIN of 4 Dates","moderationData":{"__ref":"ModerationData:moderation_data:3399214"},"body":"wow that was perfect! Tested and returns exactly as described. thank you very much! Have a good day Arnel / George and thank you for the great assistance and tips about normalization.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"183","kudosSumWeight":0,"repliesCount":0,"postTime":"2022-05-19T05:21:18.939-07:00","lastPublishTime":"2022-05-19T05:21:18.939-07:00","metrics":{"__typename":"MessageMetrics","views":2689},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:Access/message:3377491/message:3399214","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"CachedAsset:text:en_US-components/tags/TagView/TagViewChip-1737128950167":{"__typename":"CachedAsset","id":"text:en_US-components/tags/TagView/TagViewChip-1737128950167","value":{"tagLabelName":"Tag name {tagName}"},"localOverride":false},"CachedAsset:text:en_US-components/attachments/AttachmentView/AttachmentViewChip-1737128950167":{"__typename":"CachedAsset","id":"text:en_US-components/attachments/AttachmentView/AttachmentViewChip-1737128950167","value":{"errorTitle":"Failed!","previewFile":"Preview File","downloadFile":"Download File {name}","removeFile":"Remove File {name}","errorBadExtension":"This file does not have a valid extension. \"{extensions}\" are the valid extensions.","errorFileEmpty":"This file is empty or does not exist.","errorTooLarge":"The maximum file size is: {maxFileSize}.","errorTooMany":"Too many attachments. 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