Forum Discussion
JJSogaard
Feb 01, 2023Copper Contributor
Word doesn not use "et al." in citations using APA standard
When inserting citations, Word writes e.g. (Sørensen, Olesen, & Olesen, 2018) instead of (Sørensen et al., 2018). Is there a setting to change this?
sundaracharya
May 26, 2026Copper Contributor
Edit the citation style file from this folder:
C:\Users\<yourusername>\AppData\Roaming\Microsoft\Bibliography\your preferred style
e.g., for apa style
C:\Users\<yourusername>\AppData\Roaming\Microsoft\Bibliography\
APASixthEditionOfficeOnline.xsl
Change to be made and follow same for other types:
- Open the file in text editor.
- Find the section where it checks if there are more authors than allowed in citation (cAuthors > maxCitationAuthors).
- Replace the line:
<xsl:call-template name="templ_str_AndOthersUnCap"/>
with this:<xsl:text>et al.</xsl:text>
- Make sure this is set to 1 or to the number of author you want to show:
<xsl:variable name="maxCitationAuthors" select="1"/> - Save and after this, citations appear like:
Single Author: Sundar
Multiple Author: Sundar et al.
Note: Make sure to add authors using firstname, middlename, lastname by adding one by one. Not custom separated with comma.
restart the word, then see the changes.