Forum Discussion
why is this SO hard ......
- Hi Charles,
I think I got it ...... I took the pages I needed from the old document - cut and pasted the pages I wanted plus the preceding page and the page following what I needed - so if I want the middle page I grabbed 3 in total.
- Deleted page one and it usually shifted the document up one page so now it's down to 2 pages
- Then clicked the Show / Hide button - Cntl*Shift*8
- Place the cursor in the portrait page before the section break;
- Click the Page Setup dialogue box launcher (Layout > Page Setup);
- Clicked OK (or press Enter), without making any changes to the settings;
- Place the cursor in the landscape page following the section break;
- Press F4.
That seems to clear out that last blank page I never needed !!
Cheers'
Dave
It may be so hard because the person who created the document did not understand what they were doing.
That said, the section formatting for a Word section is contained in the section break following the section, not one at the beginning.
- Working with sections by Dave Rado, MVP
- Sections / Headers and Footers in Microsoft Word (Ribbon Versions)
- Page Numbers in Word 2007-2021 (365)
Before you go too far with this, though, I strongly recommend going through this short series of tutorials. I learned from them after using Word for years.
Basic Concepts of Microsoft Word - from Shauna Kelly (including especially)
- 1. Start typing your new document
- 2. Rules for Typing in Word
- 2.1 Why you should not press Enter at the end of every line
- 2.2 Why you should press Enter only once to end a paragraph
- 2.3 Why you should use one space after each sentence
- 3. Using Styles to Format Text
- 4. Use Tables and Tabs to Arrange Text in Microsoft Word
- 5. Use a bulleted paragraph style for bullets and dotpoints
- 6. Make changes, fix mistakes, edit your document
- 7. Use page numbering and let the text flow from page to page
- 8. Print your document
Word is not a typewriter, nor is it any other word processing program you may have learned. It works according to rules that are not necessarily intuitive. Spending a little time learning to use this tool will keep you from hitting yourself on the thumb with a hammer. It will save you time and frustration.
Hi Charles,
OK I will, but do you think you can give me the steps to save the formatting so I can continue?
I think they're all OK for what they are, its just me, I just don't know how to extract that specific page from the whole document and save that sheets formatting.
Granted that MS way of saving the formatting from the previous page stuff is weird and I dunno why its like that ...... but anyway ....
This one has 3 section breaks and two column breaks in it so it DOES look great when its in the entire 230 page doc - its just that I need that one page out of it to build a form out of it.
I need the last page from this 2 page document gone. That's basically it ...... - its called the on the job training page - so I need to delete the pages that are blank....
Cheers'
Dave
Hi Dave,
I've downloaded your document. I am unsure what problem you are having. What, exactly, are you trying to extract?
I will work with you on it, but only after you tell me that you've at least looked at the following and the Shauna Kelly tutorials I linked previously:
Word Doesn't Know What a Page Is by Daiya Mitchell, MVP
I would also recommend, but not require, that you look at the Working With Sections article.
Viewed in Draft view, this is what I am seeing:
Each section break carries with it the formatting of page numbering, headers and footers, margins, columns, and orientation for the text that precedes it.
"You need to learn how your tools work or you will cut your hand off!" (My dad!)
This form could be possibly improved by using Content Control CheckBoxes which would be active online instead of the images (if it is to be used on the computer rather than simply printed). It could be improved by removal of empty paragraphs.
OK, fair enough, I'll read those articles over the weekend and go from there........
I attached a few screen caps to show you what I'm seeing:
- the one is both pages where the whole document is two pages, and you can see that hidden page break down at the bottom right. (page 1 +2 sample) attached it twice by mistake
- the next sample is what happens to the document where everything shifts down (of course) because the formatting disappears after I delete that hidden page break in the first example.....
(page 1 + 2 after sample)
- the last one is just a screen shot showing that over all, I just need the entire document to be one page with that page 2 and the NOTES field gone entirely. (need it as one page sample)
I've read that you can save the formatting of the previous page by clicking the header in specific places and copying the setting with the F4 key but I can't get it to work.
Anyway - I have my weekend reading and dad sounds like a smart cookie !! 🙂
Cheers'
Dave
Remember, there is a huge difference in Word between page breaks and section breaks. Section breaks contain formatting information. Page breaks do not.
If you use the full editor when posting you can simply paste screenshots.
