Forum Discussion
Referencing items in a document
This is a very broad question that could be the subject of a book but nobody is really writing Word books these days because there is no reward for doing so. (At least, the best authors seem to have stopped writing.)
My inclination would be to save the separate things as AutoText or some other Building Block and use a Building Blocks Gallery Content Control. That BB Gallery Content Control could, itself, be saved as AutoText for easy insertion with AutoComplete and/or a Keyboard Shortcut. This requires no macros.
I would recommend that the BB Gallery Content Control be set so that the Content Control, itself, be deleted when edited. That is, once the choice in made from the list, the list disappears from the document. The finished document will have the item chosen, not the list. To add a second or third item, a new BB Content Control would be inserted and a choice made. (That is the reason to save this control, itself, as a building block.)
If individual documents, you might want to use Boiler - Insert a selection of documents by Graham Mayor, MVP
Other solutions are likely to require fairly complex macro custom written solutions.
References:
- Automated Boilerplate Using Microsoft Word (general page on AutoText, Building Blocks, AutoCorrect, and AutoFormat)
- Building Blocks Gallery Content Control (part of above)
- AutoComplete (part of above)
- Where can Building Blocks be stored? (part of above)
- Assign Your AutoText Entries (Building Blocks) to a Key or Key Combination (part of above) and Assigning Keyboard Shortcuts in Microsoft Word 2007-2021 (365)
- Word Content Controls by Greg Maxey
- Templates in Microsoft Word