Mail Merge Inquiry

I have a query that when updated shows all the vendors in our system. There are only a handful of columns, Specific Vendor ID, Actual vendor name, when they were certified, when their certification expires, and email addresses for each vendor. When a new vendor is added, i use the information from the query to populate a mail merge into a word document (certificate for vendors). When i use the "Find Recipients" in the mail merge and search for a recently added vendor, it gives me an error message saying that "no entries contain the text you typed". Has anybody had any similar issues that could provide some help?

Thanks in advance!