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Sumaturk's avatar
Sumaturk
Copper Contributor
Jun 09, 2022

How to copy & paste multiple comments' balloons from one word doc to another on MacBook air?

Hello everyone, 

 

I am trying to highlight several comment balloons to copy-paste from doc file to another. I tried ctrl + C and did not work. I tried highlighting one balloon and holding down the shift key and then pressing the down arrow, didn't work as well. 

 

any idea?

How to copy & paste multiple comments' balloons from one word doc to another on MacBook air?

  • Stefan_Blom's avatar
    Stefan_Blom
    Jun 14, 2022

    Sumaturk 

     

    As far as I know, this would require a macro, both on a Mac and a PC. 

     

    The following simple VBA code would insert comment text and the commented text in a new document:

     

    Sub InsertCommentTextInNewDoc()
'Macro created by Stefan Blom, MVP, June 2022
Dim c As Comment
Dim doc As Document
Dim currdoc As Document
Set currdoc = ActiveDocument
Set doc = Documents.Add

For Each c In currdoc.Comments
doc.Content.InsertParagraphAfter
doc.Content.InsertAfter "Commented text: " & c.Scope.Text
doc.Content.InsertParagraphAfter
doc.Content.InsertAfter "Comment: " & c.Range.FormattedText
Next c
End Sub

     

  • Stefan_Blom's avatar
    Stefan_Blom
    MVP
    Jun 11, 2022

    Sumaturk 

     

    You can copy the commented text into a new document and the comment balloons will follow. Does that help? 

     

    Note that if you want to specifically extract only the text of the comments, you may have to make use of a macro. 

    • Sumaturk's avatar
      Sumaturk
      Copper Contributor
      Jun 11, 2022

      Thanks for the response Stefan_Blom 

       

      Yeah, I am not interested in copying the entire commented text. I want to be able to perform the following using word doc on my MacBook air:

      1- select the content of all comment balloons instead of just selecting a single comment manually,

      2- copy and then paste the content of the comment balloons into another doc without the commented texts 

      I hope I made it clearer to you... I saw a video of a person performing the same procedure on a PC. I couldn't find any resources on how to perform the same thing on Mac. 

      • Stefan_Blom's avatar
        Stefan_Blom
        MVP
        Jun 14, 2022

        Sumaturk 

         

        As far as I know, this would require a macro, both on a Mac and a PC. 

         

        The following simple VBA code would insert comment text and the commented text in a new document:

         

        Sub InsertCommentTextInNewDoc()
'Macro created by Stefan Blom, MVP, June 2022
Dim c As Comment
Dim doc As Document
Dim currdoc As Document
Set currdoc = ActiveDocument
Set doc = Documents.Add

For Each c In currdoc.Comments
doc.Content.InsertParagraphAfter
doc.Content.InsertAfter "Commented text: " & c.Scope.Text
doc.Content.InsertParagraphAfter
doc.Content.InsertAfter "Comment: " & c.Range.FormattedText
Next c
End Sub

         

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