Possible to convert scanned pdf to word without losing formatting on Windows 11?

Capture2Text doesn't need complicated plug-ins and enjoys convenient OCR function. Simple operation, novice-friendly, easy to set the recognition area, you can accurately capture the picture text. It supports multi-font and multi-language, and the recognition is accurate. It can also batch process, which greatly improves efficiency. Available offline for converting scanned PDF to Word, no worry about privacy.

Step 1: Download and install Capture2Text

1. Visit Capture2Text's SourceForge page.
2. Download the latest version of the Capture2Text installer.
3. Run the installer and follow the prompts to complete the installation.

Step 2: Configure Shortcuts

1. After the installation is complete, start the Capture2Text program.
2. In the system tray, you will see the Capture2Text icon. Right-click on the icon and select “Settings” to enter the settings menu.
3. In the Settings menu, you can set the shortcut keys for OCR operation, the default is Ctrl + Shift + C, you can adjust the shortcut keys as needed.

Step 3: Start Capture2Text

1. Use the shortcut key you set (default is Ctrl + Shift + C) to start OCR recognition.
2. Use the mouse to draw a rectangular box around the area where you want to extract the text.
3. Capture2Text will automatically recognize the text in the image and copy it to the clipboard.

Step 4: Paste into Word and Format and Save

1. Open Microsoft Word (press Win + R, type winword and enter).
2. Press Ctrl + V to paste (or right click → “Paste”) the text you copied from Capture2Text.
3. If the text is displayed as one line, you can select all the text (Ctrl + A) and then adjust the paragraph formatting.
4. If there are extra spaces, press Ctrl + H to bring up “Find and Replace” and remove the extra spaces.
5. After completing the text extraction and formatting, press Ctrl + S to save the file.