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Zakaiit's avatar
Zakaiit
Brass Contributor
Jun 09, 2026

How can I compress a video file for email on Windows 10?

The outlook app says the video size is too large and I can't send the video via email. The video is recorded as MP4 with the Snipping Tool in Windows 10. I have to compress the video file before send...
BreckenFoster's avatar
BreckenFoster
Steel Contributor
Jun 09, 2026

HandBrake is an open-source video compression tool designed for compressing videos to send via email. It delivers excellent video quality and includes presets specifically designed for email use.

How to compress a video for email

Step 1: Download and install the software from the official website.

Step 2: Launch the software, click “Open Source File,” and select your MP4 video file.

Step 3: Select a preset in the upper-right corner: Go to Presets > General > Ultra-Fast 1080p30

Step 4: Switch to the Video tab, locate the quality slider labeled “RF,” and set RF to 28 to achieve a balance between quality and file size.

Step 5: Click the “Browse” button next to “Save As” to set the output folder.

Step 6: Click the green “Start Encoding” button at the top.

Finally, wait 1 to 3 minutes for processing to complete, then retrieve the compressed video from the target folder.

This software reduces video file sizes by 70% to 90% while maintaining excellent playback quality, making it the go-to tool for compressing videos to prepare them for email.