Forum Discussion

MelFinn's avatar
MelFinn
Tin Contributor
Sep 08, 2026

Collateral storage and creation of M365 Group

Hi there

Can you please answer a few questions for me?

Is it true that for each campaign created, a Microsoft Team and SharePoint site is also created? 

And, I discovered that collateral is saved to the creator's OneDrive, (if above is true) is it also saved in the SharePoint site for the campaign?

What is the reason for saving it to the user's OneDrive?

.And how are past campaigns affected if that user leaves the organisation and the OneDrive account is deleted?

Thank you.

Amplify
campaign
m365 group
microsoft teams
onedrive
sharepoint

4 Replies

  • MelFinn's avatar
    MelFinn
    Tin Contributor
    Sep 08, 2026

    Hi there

    I'm in the Viva Amplify forum, so I didn't feel the need to explicitly say which product I was referring to.

    So ... Viva Amplify.

    Thanks.

  • CoralieSimonaire's avatar
    CoralieSimonaire
    Iron Contributor
    Sep 08, 2026

    Hi,

    If you're referring to Viva Amplify, campaigns are stored in the associated user's OneDrive for Business.

    At the same time, Viva Amplify campaigns are managed similarly to SharePoint sites and can be viewed, managed, deleted, and restored from the SharePoint Admin Center.

    Campaigns require OneDrive for Business because campaign data is associated with the creator's OneDrive.

    Viva Amplify campaigns are also managed as SharePoint-backed objects containing documents, libraries, lists, settings, and campaign history.

    I couldn't find information stating that each campaign automatically creates a Microsoft 365 Group (so a Microsoft Team...)

    Regarding a user leaving the organization, Microsoft documents that content stored in OneDrive can be preserved through retention policies. Content stored in SharePoint isn't affected when the content creator leaves the organization.

    Hope this helps.

    • MelFinn's avatar
      MelFinn
      Tin Contributor
      Sep 08, 2026

      Thank you CoralieSimonaire​ 

      Amplify does create a Microsoft Team (and hence M365 Group and SharePoint site) for each campaign. Now that I know this, I just see this as clogging up the number of sites already in the system. Especially if many, many campaigns are created.

      I don't understand why collateral aren't stored in the campaigns SharePoint site, and instead why they are stored in the user's OneDrive for Business account - this does not make sense and becomes an issue when people leave, despite retention policies. What is the purpose of the SharePoint site? Is it because the campaign  creates the MS Team (and therefore its SharePoint site)?

      Also, how can I differentiate a MS Team/SharePoint site derived from a campaign in the SharePoint Admin Center?

      Thanks for your help with my queries, I appreciate it.