Forum Discussion
Sharepoint - access to a form from an external anonymous link without authentication or invitation
Emily_Mancini The challenge with Microsoft forms is the data gets saved in OneDrive personal folder of the Admin who created the form. This creates individual dependency.
If we have SharePoint Online form, we can control the Admin permissions therein for accessing the data.
Joeprakash I agree with Emily_Mancini, Forms is definitely the way to go for this with a flow in Power Automate that is triggered when a new form response is received, get the details of the response and creates an item in a SharePoint list with a column for each answer in the form. It also means that if the anonymous user has provided their email address in one of the questions you can send a nicely-formatted "thank you" email back to them automatically. We always do do this at our company to ensure the form responses are saved properly, for audit reasons and to alert specific departments or staff as appropriate.
Rob
Los Gallardos
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)