Forum Discussion
Sharepoint - access to a form from an external anonymous link without authentication or invitation
iqworld , have you considered looking at Microsoft Forms? Under "Settings" you can select "Anyone with the link can respond" which provides you with anonymous answers and no need to authenticate.
If you need to use this form data in a SharePoint list later, you can export to Excel or use Power Automate (https://us.flow.microsoft.com/en-us/connectors/shared_microsoftforms/microsoft-forms/)
Emily_Mancini The challenge with Microsoft forms is the data gets saved in OneDrive personal folder of the Admin who created the form. This creates individual dependency.
If we have SharePoint Online form, we can control the Admin permissions therein for accessing the data.
Joeprakash
Easy solution for that is to create a "Service Account" for that Purpose with the bare minimum licensing requirements.
A dedicated user account that is used exclusively for Microsoft Flow. You can have one for an entire company or many for each individual department or business unit and have a select set of individuals access and maintain the forms saved on these accounts.
You can also manage access by leveraging security groups.Joeprakash I agree with Emily_Mancini, Forms is definitely the way to go for this with a flow in Power Automate that is triggered when a new form response is received, get the details of the response and creates an item in a SharePoint list with a column for each answer in the form. It also means that if the anonymous user has provided their email address in one of the questions you can send a nicely-formatted "thank you" email back to them automatically. We always do do this at our company to ensure the form responses are saved properly, for audit reasons and to alert specific departments or staff as appropriate.
Rob
Los Gallardos
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)
