Forum Discussion
Set permission access to different groups of people
I have a SharePoint site which have people from different groups(more than 1 users). I would like to set permission so that they can only view their group's data. For example, in the SharePoint list,...
You are looking at setting up a Power Automate flow of some kind to set permissions on items based on what group they are in or based on a value selected in the list when these list items get created / modified. It's pretty complicated and could be high maintenance but it's doable.
Here is a good blog covering a similar scenario: https://collab365.community/sharepoint-item-permissions-using-flow-part-1/
Edit: I think some new Flow actions to set permission have come out since this blog, so check for those to set permissions instead of utilizing http request it might be a little cleaner.
Be careful with the unique Security Scopes you have in your list because you could hit the threshold defined by Microsoft in this regard: 5.000 per list/document library. In general, avoid as much as possible to configure granular security at the item/document level