Forum Discussion
Version history and Retention Policies - Why do I have so many versions?
We are using (I believe) the global default of 500 versions for document libraries in SharePoint Online and now we are discovering that the version history is accumulating more than 500 major version...
@ Montego services
Thank you for the update; I have planned below.
my SharePoint online is constantly running out of space, we have huge libraries with 1000 GB and 10000 Versions.
Using script, obtain all large libraries first. Exclude site from policy and Remove the Library versions using a script, set a 50-version limit, and then add the site back into the global policy.
Thank you for the update; I have planned below.
my SharePoint online is constantly running out of space, we have huge libraries with 1000 GB and 10000 Versions.
Using script, obtain all large libraries first. Exclude site from policy and Remove the Library versions using a script, set a 50-version limit, and then add the site back into the global policy.
I'd run this strategy by your legal/compliance/information governance area and make sure they're OK with that... The deleted versions won't go to the recycle bin when they are deleted. So, it will effectively be deleted data that may be held and is in line with retention schedules. Maybe in talking about it, there will approve it and you'll have covered yourself should things be audited.
Link below is from a discussion about restoring deleted document versions and the accepted answer is that the specific document versions will not be restorable from the recycle bin.
https://techcommunity.microsoft.com/t5/microsoft-365/restoring-a-deleted-sharepoint-document-version/m-p/2080523
Link below is from a discussion about restoring deleted document versions and the accepted answer is that the specific document versions will not be restorable from the recycle bin.
https://techcommunity.microsoft.com/t5/microsoft-365/restoring-a-deleted-sharepoint-document-version/m-p/2080523