Forum Discussion

Bee Lin Leau's avatar
Bee Lin Leau
Copper Contributor
Mar 25, 2017

How to control only "Assigned To" can approve/reject a task ?

Using SharePoint 2013, permission of task list is user A and user B have Contribute permission.   A task was "Assigned To" user A. How come user B can edit the task to approve/reject the task ?   ...
Permissions
Russell Gove's avatar
Russell Gove
Iron Contributor
Sep 29, 2017

Heiko, I am facing this same issue. Can you explain how you got around it. Once I assign the task, the workflow is waiting for tje task to be comple and i cannot run any morae actions until then. How can i change the permissions on the task ?

Russell Gove's avatar
Russell Gove
Iron Contributor
Sep 29, 2017
btw I am on sharepoint online using SPD 2013 Workflows.
  • Heiko Watz's avatar
    Heiko Watz
    Iron Contributor
    Oct 04, 2017

    This is the reason why I use the plumsail Workflow action pack as extension to the SPD 2013 Workflows.

    There is an activity to set the permission for the actual item in the list.

     

     

     

    As example:

    In your workflow use this activity to remove all permissions (1) then set the permission to read for Users and only write permission to the user who is assigned to the task (2).

    When the task is finished set the permission back to inherit it from the list (3).

      

    The activities use an special User to set the permissions – you can define it in the site settings.

     

    I hope this helps you – feel free to come back when you have additional questions.

    • Urszula Piecula's avatar
      Urszula Piecula
      Copper Contributor
      Oct 01, 2018

      HI Heiko,

       

      I'm new user of sharepoint and I don't know many things:)

      I have to preapare flow and during it I have to change permission for item (list item).

      I tried to do it by using your instruction, but it seems not works as I expected.

      User with contribute permission (all our employee have the same access) create item on list (list setings - user can see only documents created by him) . Flow is started directly after creation item, the first person is manager of this employee. And he received mail from flow, can accept or reject, but can't see this item on list. Inside mail from flow is link to this item and of course he isn't able to see it.

      I thougt that if I use Plumsail solution will be possible grant access to item for manager, so he would be able to open item.

      I used Plumsail and still manager can't open/see item.

      Please let me know if this is possible to have such functionality?

      Regards

      Ula

      • Heiko Watz's avatar
        Heiko Watz
        Iron Contributor
        Oct 01, 2018

        Hi Ula,

         

        I didn’t use plumsail with flow.

        I used the older version with a SharePoint Designer workflow – and this works perfect.

        But I should think it must work also with flow.

         

        Do you set the permissions correctly?

        Best way for this case is to remove all permission and then set the permission for the necessary people.

         

        Is flow working without an error?

         

        I don’t use flow, because in the meantime we have a better solution for Workflows.

Resources