Forum Discussion
Hide version history from external users (link sharing)
Steven Andrews alexiaolreis1997 Paul de Jong
Can anybody help with my question? I would be super grateful.
Thanks so much and all the best,
Barbara
Whilst I think that the solutions given will work, these are somewhat scuppered by the fact you'll be granting rights via a very wide mechanism.
What also doesn't help is that SharePoint rights are additive, which means if a person is given a low permission set (like read) and a higher one (like edit), they'll be granted the maximum rights.
So I suppose you'd be looking at your external users, assuming all they need is read rights, having minimal permissions whilst your own team of editors would have a higher permission set granted via Edit rights.
Thank you very much for your answer. I think that's basically what I struggle with.
If I give the following rights:
- external users: read, don't see version history
- internal editors: edit, see version history
then what happens if we send an external user an edit link (which we do often)? I'd like them to then have the following rights:
- edit, don't see version history
but I'd assume they would then get:
- edit, see version history (like the internal editors). How do I avoid that?
I did some more research and found out that I would have to edit the permission level "Limited Access" used for link sharing, which is apparently not possible (https://docs.microsoft.com/de-de/sharepoint/sites/user-permissions-and-permission-levels).
Pernille-Eskebo: Is there a workaround for this? I really don't want external users to be able to see our version history - there might be sensitive data in there.