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Barbara_EM's avatar
Barbara_EM
Copper Contributor
Jul 08, 2020

Hide version history from external users (link sharing)

Hi all, I would like to hide the version history of our documents in Sharepoint from all external users, no matter how they collaborate on our documents (read and edit / invited through "All" link o...
version history
Barbara_EM's avatar
Barbara_EM
Copper Contributor
Jul 08, 2020

Paul de Jong 

Hi Paul

Thanks a lot for your answer. I hesitate to duplicate documents - that can only lead to mistakes and confuse my users. I found this solution, but I can't make it work the way I need it to: https://sharepointmaven.com/how-to-prevent-users-from-accessing-old-versions-of-a-document/

To answer your question: yes, the external users should be able to see and edit everything in the latest version. They just shouldn't be able to see older versions.

Best,

Barbara

Paul de Jong's avatar
Paul de Jong
Iron Contributor
Jul 08, 2020

Barbara_EM 
Moving/copying documents around is bad. Fully agree.

The "CUSTOM PERMISSIONS LEVEL" approach should work.
One thing you should also check is whether the external users connect using OneDrive for Business.
If they use local copies and the sync has not yet run then they will have access to a previous version. Perhaps theoretical but something to be aware of.
Paul

  • Barbara_EM's avatar
    Barbara_EM
    Copper Contributor
    Jul 08, 2020

    Paul de Jong 

    Hi Paul

    Thanks a lot for your answer and for the pointer about OneDrive. I'll keep that in mind.

    If you don't mind, would you be willing to help me make the custom permissions approach work? What group do I give these custom permissions? Website visitors only have Read rights at the moment. I don't understand how this goes together with the edit rights we give external users when we invite them via link sharing.

    Best,

    Barbara

     

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