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force metadata when uploading files
Hello, When I enforce values in a column in a library (in a team site), and then when uploading a file, I am not forced to enter metadata, the file simply shows "Required info" in the column. Is ...
- They did this because so many people would upload documents and ignore this and it would sit check out and no one would fill out metadata anyway.
I personally like the new modern way, and you can easily keep an eye on metadata by making use of the “files needing attention” view to follow up and tag documents that need to be tagged.
If you must use the enforced method then you’ll need to set the document library to classic mode where you can use the old behavior.
I do not believe there is a silver bullet to address the problems associated with adding metadata to content. In addition to the above mentioned methods there are alternatives that may help. For example, use
- tools that require users to select content types (and set properties) during uploading
- tools that automatically extract properties from the uploaded content (e.g. PDF keywords, email subject, GPS coordinate, ...) and capture the values as metadata
- "inheritance" (e.g. documents uploaded to a project folder inherit the folder's metadata that are project specific)
- tools that provide "auto-classification" capabilities
Paul | SLIM Applications
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